CAPITAL OUTLAY COMMITTEE
JANUARY 24, 2013
MINUTES
The meeting of the Capital Outlay Committee was held at 7:00 pm in the Selectmen's Meeting room and
was called to order at 7:00 p.m. by Chair Paul Linehan.
Members Present:
Chair: Paul Linehan
Board of Selectmen: William A. Heitin and Joe Roach
Finance Committee: Gordon Gladstone
School Committee: Katie Currul-Dykerman
Planning Board: Alan Robbins
Others Present:
Ass’t School Superintendent: Glenn Brand
Director of School Dept. of Maintenance and Operations - Ken Wertz
Finance Director: Bill Fowler (ex-officio)
Town Administrator: Benjamin E. Puritz
1. Administrative Items
Chair Linehan asked the Capital Outlay Committee members to introduce themselves.
Approval of December 13, 2012 Minutes
VOTED: (5-0-0) Voted to accept the meeting minutes of December 13, 2012
2. Discuss One School Street Property
The following was discussed in regard to One School Street Property:
v An estimated $250,000 to be spent to refurbish One School Street over a period of years;
v The Building is being used as a dual purpose by the Schools for various Professional Development Sessions and meetings and Fire and Police Departments as a museum with artifacts and historical items;
v 5-year plan for the nature of repairs of the building was discussed;
v Is this a priority for the Town and should the Town be putting money into the building;
v Where does this fall in the list of priorities – Schools have a three-tier priority list and this falls in the third tier (least important);
v Ownership of One School Street Property goes under the jurisdiction of the School Department.
3. Review Preliminary Budget Spreadsheet
The following Preliminary Budget Spreadsheet was discussed as follows:
|
|
Term |
Estimated 1st |
Estimated 1st |
Estimated 1st |
||
|
Requested FY'14 |
|
(years) |
Year Principal |
Year Interest @3.25% |
Year Cost |
|
|
Civil Defense |
|
|
|
|
|
|
|
|
Storage System |
22,000.00 |
5 |
4,400.00 |
143.00 |
4,543.00 |
|
|
Lighting Tower |
14,460.00 |
5 |
2,892.00 |
93.99 |
2,985.99 |
|
|
|
36,460.00 |
5 |
7,292.00 |
1,184.95 |
8,476.95 |
|
Police |
|
|
|
|
|
|
|
|
Construction/Renovation Plans |
25,000.00 |
5 |
5,000.00 |
162.50 |
5,162.50 |
|
|
|
25,000.00 |
5 |
5,000.00 |
162.50 |
5,162.50 |
|
Fire |
|
|
|
|
|
|
|
|
Public Safety Building Assessment |
150,000.00 |
5 |
30,000.00 |
975.00 |
30,975.00 |
|
|
Ladder Truck |
875,000.00 |
5 |
175,000.00 |
5,687.50 |
180,687.50 |
|
|
Fire Station Upgrade |
50,000.00 |
5 |
10,000.00 |
325.00 |
10,325.00 |
|
|
Replacement of Emergency Generator |
50,000.00 |
5 |
10,000.00 |
325.00 |
10,325.00 |
|
|
All Terrain Utility Vehicle |
25,000.00 |
5 |
5,000.00 |
162.50 |
5,162.50 |
|
|
Replacement of Fire Station Heating System |
40,000.00 |
5 |
8,000.00 |
260.00 |
8,260.00 |
|
|
|
1,190,000.00 |
5 |
238,000.00 |
38,675.00 |
276,675.00 |
|
Public Works |
|
|
- |
- |
- |
|
|
|
Roads - Sidewalks |
|
|
|
|
|
|
|
South Walpole St (Main to Old Post) |
205,000.00 |
5 |
41,000.00 |
6,662.50 |
47,662.50 |
|
|
Hampton Rd (Mountain to Aspen) |
275,000.00 |
5 |
55,000.00 |
8,937.50 |
63,937.50 |
|
|
Billings St Sidewalk(East to Deb Sampson) |
125,000.00 |
5 |
25,000.00 |
4,062.50 |
29,062.50 |
|
|
Equipment - Vehicles |
|
|
|
|
|
|
|
Catch Basin Cleaner-Large Dump Chasis |
195,000.00 |
5 |
39,000.00 |
6,337.50 |
45,337.50 |
|
|
Bombardier - Trackless |
115,000.00 |
5 |
23,000.00 |
3,737.50 |
26,737.50 |
|
|
Rack Truck |
60,000.00 |
5 |
12,000.00 |
1,950.00 |
13,950.00 |
|
|
Small Dump / Plow |
65,000.00 |
5 |
13,000.00 |
2,112.50 |
15,112.50 |
|
|
Building Improvements |
|
|
|
|
|
|
|
Steel Building |
800,000.00 |
5 |
160,000.00 |
26,000.00 |
186,000.00 |
|
|
|
1,840,000.00 |
|
368,000.00 |
59,800.00 |
427,800.00 |
|
Water |
|
|
|
|
|
|
|
|
SCADA Improvements |
67,400.00 |
5 |
13,480.00 |
2,190.50 |
15,670.50 |
|
|
Brook Road System |
575,000.00 |
5 |
115,000.00 |
18,687.50 |
133,687.50 |
|
|
Moose Hill Storage Tank |
37,500.00 |
5 |
7,500.00 |
1,218.75 |
8,718.75 |
|
|
Misshaping Ave Water Main |
545,000.00 |
5 |
109,000.00 |
17,712.50 |
126,712.50 |
|
|
Leak Detection |
30,000.00 |
5 |
6,000.00 |
975.00 |
6,975.00 |
|
|
Conservation Program |
50,000.00 |
5 |
10,000.00 |
1,625.00 |
11,625.00 |
|
|
|
1,304,900.00 |
5 |
260,980.00 |
42,409.25 |
303,389.25 |
|
|
|
|
|
|
|
|
|
|
TOTAL TOWN |
3,091,460.00 |
5 |
618,292.00 |
99,822.45 |
718,114.45 |
|
|
|
|
|
|
|
|
|
|
Total Town 5 Year |
3,091,460.00 |
5 |
618,292.00 |
99,822.45 |
718,114.45
|
|
|
Total Town 10 Year |
|
|
|
|
|
|
|
Total Town 15 Year |
|
|
|
|
|
|
|
Total Town 20 Year |
|
|
|
|
|
|
School Comm. |
|
|
|
|
|
|
|
|
Cottage |
|
|
|
|
|
|
|
Staff Bathroom |
16,000.00 |
5 |
3,200.00 |
104.00 |
3,304.00 |
|
|
Hot Water Tank |
13,000.00 |
5 |
2,600.00 |
84.50 |
2,684.50 |
|
|
East |
|
|
|
|
|
|
|
Staff Bathroom |
13,600.00 |
5 |
2,720.00 |
88.40 |
2,808.40 |
|
|
Parking Drop-Off Loop |
68,000.00 |
5 |
13,600.00 |
442.00 |
14,042.00 |
|
|
Cafeteria Tables |
10,000.00 |
5 |
2,000.00 |
65.00 |
2,065.00 |
|
|
Heights |
|
|
|
|
|
|
|
Feasibility Study |
25,000.00 |
5 |
5,000.00 |
162.50 |
5,162.50 |
|
|
Card Access Reader |
50,000.00 |
5 |
10,000.00 |
325.00 |
10,325.00 |
|
|
High |
|
|
|
|
|
|
|
Feasibility Study |
130,000.00 |
5 |
26,000.00 |
845.00 |
26,845.00 |
|
|
Technology |
|
|
|
|
|
|
|
East & Cottage Infrastructure |
75,000.00 |
5 |
15,000.00 |
487.50 |
15,487.50 |
|
|
Upgrade IMAC's in Elementary |
93,600.00 |
5 |
18,720.00 |
608.40 |
19,328.40 |
|
|
Interactive White Boards |
22,400.00 |
5 |
4,480.00 |
145.60 |
4,625.60 |
|
|
SPED |
|
|
|
|
|
|
|
Laptop Cart SHS |
7,400.00 |
5 |
1,480.00 |
48.10 |
1,528.10 |
|
|
Workspace Dividers SHS |
10,000.00 |
5 |
2,000.00 |
65.00 |
2,065.00 |
|
|
Athletics |
|
|
|
|
|
|
|
Football Helmets |
|
5 |
0.00 |
0.00 |
0.00 |
|
|
Replace Track |
165,000.00 |
5 |
33,000.00 |
1,072.50 |
34,072.50 |
|
|
Maintenance |
|
|
|
|
|
|
|
Truck |
43,000.00 |
5 |
8,600.00 |
279.50 |
8,879.50 |
|
|
School Street Bldg Repairs |
62,684.00 |
5 |
12,536.80 |
407.45 |
12,944.25 |
|
|
Food Services |
|
|
|
|
|
|
|
Replace POS |
18,800.00 |
5 |
3,760.00 |
122.20 |
3,882.20 |
|
|
TOTAL SCHOOL |
823,484.00 |
5 |
164,696.80 |
5,352.65 |
170,049.45 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total School 5 Year |
823,484.00 |
5 |
164,696.80 |
5,352.65 |
170,049.45 |
|
|
Total School 10 Year |
|
|
|
|
|
|
|
Total School 15 Year |
|
|
|
|
|
|
|
Total School 20 Year |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL CAPITAL REQUESTS |
3,914,944.00 |
5 |
782,988.80 |
105,175.10 |
888,163.90 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total 5 Year |
3,914,944.00 |
5 |
782,988.80 |
105,175.10 |
888,163.90 |
|
|
Total 10 Year |
- |
|
- |
- |
- |
|
|
Total 15 Year |
- |
|
- |
- |
- |
|
|
Total 20 Year |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
FY14 inside, non-exempted debt service: |
2,941,214.00 |
|
|
|
|
|
|
FY14 estimated operating budget: |
72,144,666.96 |
|
|
|
|
|
|
Cumulative overrides: |
(5,770,674.00) |
|
|
|
|
|
|
Net debt exclusion: |
(2,956,933.00) |
|
|
|
|
|
|
Water appropriation: |
- |
|
|
|
|
|
|
Net FY14 operating budget: |
63,417,059.96 |
|
|
|
|
|
|
Debt service to net operating budget: |
4.64% |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6.0% of Est. FY15 net operating budgets: |
3,884,929.09 |
|
|
|
|
|
|
6.0% of Operating Budget - Ex. Debt Service |
1,043,715.09 |
|
|
|
|
|
|
FY15 additional debt service from FY14 COC |
888,163.90 |
|
|
|
|
|
|
Derived Cash Purchase Amount |
155,551.20 |
|
|
|
|
|
|
FY15 debt service as % FY15 NOB |
6.00% |
|
|
|
|
|
|
|
|
|
|
|
|
|
1.00% |
|
647,488.18 |
|
|
|
|
|
4.50% |
|
2,913,696.82 |
|
|
|
|
|
5.00% |
|
3,237,440.91 |
|
|
|
|
|
5.50% |
|
3,561,185.00 |
|
|
|
|
|
6.00% |
|
3,884,929.09 |
|
|
|
|
|
6.50% |
|
4,208,673.18 |
|
|
|
|
4. Discuss Debt Reduction Plan
A Target of 6% of the Capital Requests (goal is as we decrease borrowing, we can increase the use of cash).
Future Meeting and Agenda Items
Thursday, January 31, 2013 – 7:00 p.m. – Selectmen’s Meeting Room
Capital Deliberations and Voting
VOTED: (5-0-0) to adjourn the meeting at 8:00 p.m. - unanimous