CAPITAL OUTLAY COMMITTEE

                                                   JANUARY 31, 2013

                                                         MINUTES

The meeting of the Capital Outlay Committee was held at 7:00 pm in the Selectmen's Meeting room and

was called to order at 7:00 p.m. by Chair Paul Linehan.

Members Present:

Chair:                          Paul Linehan

Board of Selectmen:   William A. Heitin and Joe Roach

Finance Committee:    Gordon Gladstone

School Committee:     Katie Currul-Dykerman and Veronica Wiseman

Planning Board:          Alan Robbins 

Others Present:

Civil Defense Director:  Mike Polimer

            DPW Superintendent:  Eric Hooper

            Fire Chief:  Jim Wright

            Police Chief:  Joe Bernstein 

Finance Director:  Bill Fowler (ex-officio)

            Town Administrator:  Benjamin E. Puritz

1. Administrative Items

Chair Linehan asked the Capital Outlay Committee members to introduce themselves.

Approval of January 24, 2013 Minutes

VOTED:  (5-0-1) Voted to accept the meeting minutes of January 24, 2013        

2. Capital Deliberations and Vote

After deliberation of all the Capital Outlay Requests FY2014, the Committee voted as follows:

Civil Defense:

MOVED and seconded to approve the Storage System, contingent upon the DPW Steel Building being approved at the Annual May 2013Town Meeting, in the amount of $22,000.  VOTED in the affirmative (6-0-0) Motion is CARRIED

MOVED and seconded to approve the Lighting Trailer in the amount of $14,460.  VOTED in the affirmative (6-0-0) Motion is CARRIED

DPW

Roads and Sidewalk Maintenance

MOVED and seconded to approve Reclamation of So. Walpole St. from Main to Old Post in the amount of $205,000; Reclamation Hampton (phase 1) from Mnt. to Aspen in the amount of $275,000 and Sidewalk off Billings from current terminus to East in the amount of $125,000.  VOTED in the affirmative (6-0-0) Motion CARRIED

Equipment

MOVED and seconded to approve Catch basin cleaner in the amount of $195,000.  VOTED in the affirmative (6-0-0) Motion CARRIED

MOVED and seconded to approve Small Dump/Plow in the amount of $65,000.  VOTED in the affirmative (6-0-0) Motion CARRIED

MOVED and seconded to approve Rack Body Truck in the amount of $60,000.  VOTED in the affirmative (4-2-0) Motion CARRIED

Bombardiere – Trackless has been deferred until the next scheduled Capital Outlay Committee meeting in March 2013.

Steel Building

Construction of the Steel Building has been deferred until the next scheduled Capital Outlay Committee meeting in March 2013.

Water – excluded from Capital Request total

SCADA Improvements

Brook Rd. Neighborhood

Massapoag Ave.

Moosehill Storage Tank Rehab

Conservation

Leak Detection

MOVED and seconded to support Water Department even though not part of Capital Plan.

VOTED in the affirmative (4-2-0) Motion CARRIED

FIRE

MOVED and seconded to approve Fire Public Safety Assessment and Police Renovation/Construction Plan in the amount of $200,000.  VOTED in the affirmative (6-0-0) Motion CARRIED

MOVED and seconded to approve Fire Station Upgrade in the amount of $50,000.  VOTED in the affirmative (6-0-0) Motion CARRIED

MOVED and seconded to approve All Terrain Utility Vehicle in the amount of $25,000.  VOTED in the affirmative (6-0-0) Motion CARRIED

MOVED and seconded to approve Replacement of Fire Station Heating System in the amount of $40,000.  VOTED in the affirmative (6-0-0) Motion CARRIED

MOVED and seconded to approve Replacement of Emergency Generator in the amount of $50,000.  VOTED in the affirmative (6-0-0) Motion CARRIED

Ladder Truck

Mr. Gladstone suggested that Chief Wright look into having the Ladder Truck refurbished.

MOVED and seconded to approve postpone Ladder Truck until next year.  VOTED in the affirmative (6-0-0) Motion CARRIED

School Committee Capital Projects Requests FY2014

After deliberation of all the Capital Outlay Requests FY2014, the Committee voted as follows:

Cottage Staff Bathroom in the amount of $16,000

Cottage Hot Water Tank in the amount of $13,000

East Staff Bathroom in the amount of $13,600

East Parking Drop-Off Loop in the amount of $68,000

Cafeteria Tables in the amount of $10,000

Heights Card Access Reader in the amount of $50,000

Technology – East and Cottage infrastructure in the amount of $75,000

Technology – Upgrade IMAC’s in Elementary in the amount of $93,600

Technology – Interactive White Boards in the amount of $ 22,400

SPED – Workspace Dividers SHS in the amount of $10,000

Maintenance – Truck in the amount of $43,000

Food Services – Replace POS (Point of Sales) in the amount of $18,800

MOVED and seconded to approve the above Capital Outlay requests. VOTED in the affirmative (6-0-0) Motion CARRIED

After deliberation of all the Capital Outlay Requests FY2014, the Committee voted as follows:

Heights Feasibility Study in the amount of $25,000

SHS Feasibility Study in the amount of $130,000

MOVED and seconded to approve the above Capital Outlay requests.   VOTED in the affirmative (5-1-0) Motion CARRIED

SPED – Laptop Cart SHS in the amount of $7,400 – It was subsequently noted that the request for the SPED Laptop Cart ($7,400) does not meet the minimum $10,000 threshold required for Capital.  School representatives were asked to revisit this item with School Committee and advise any modification of this request at the next meeting.

Athletics – Football Helmets are not bondable

Athletics – Replace Track in the amount of $165,000 was voted at the COC Meeting of November 29, 2012 as follows: “High School Track: MOTION was made by Gordon Gladstone and seconded by  Veronica Wiseman to authorize $165,000 for the Sharon High School Track replacement. VOTED: (5-1-0) to authorize $165,000 for the Sharon High School Track.”

One (1) School Street Building Repairs has been deferred until the next scheduled Capital Outlay Committee meeting in March 2013.

3.   Future Meeting and Agenda Items

                  To be announced

VOTED:  (6-0-0) to adjourn the meeting at 8:30 p.m. - unanimous