Sharon Public Library Board of Trustees

Regular Session

May 16, 2012

 

Attendance:

Trustees:  Bob Levin, Alyssa Wiener Rosenbaum, Roberta Saphire, Amy Tobey, Carolyn Weeks, Cheryl Weinstein

Library Staff:  Barbra Nadler (Library Director)

 

The meeting was called to order at 7:30 p.m. by Bob Levin.

 

Minutes

·         Carolyn moved and Roberta seconded a motion to approve the minutes of the April 18, 2012 regular meeting.  The motion passed unanimously.

 

Friends

·         Joanne Blatte wanted to know who would be closing for the book sale.  Bob and Roberta will close on Thursday, Amy on Friday, Cheryl on Saturday, and Barbra on Sunday.

 

Treasurer’s Report

·         Eastern Bank Account:           $1,715.56

·         MMD Account:                       $8,552.41

 

Director’s Report

·         Circulation and Holdings:  Circulation was down last month, no particular reason.  Juvenile is down since last year. There has been high pass usage. 

·         Expenditures and Budget:  Have been buying a lot of new DVD’s among other materials, all within the materials budget.  A lot of weeding has been done in reference and new things ordered.  After looking at the salary line Bob estimates that there will be a balance of approximately 30K left at the end of the year.  The possibility of using the money to redo the bathrooms was discussed.

·         Building issues:  The electrician for the lights is backed up and the stair project is waiting until the Book Sale is over.  The patrons really like the paint job.

·         Trustees Workshop:  Barbra will check how long the workshop is.  Currently planned for September 19th, they would like to come at 6:30.

·         Staff Development Day:  Alyssa moved and Caroline seconded the motion that the library close on September 20th for staff development day and that up to $200 allocated for lunch to be paid from state aid funds.  The motion passed unanimously.

·         Library Network:  RFIs went out last month for the ILS system.  Demos schedule for May 30, 31, and June 1.  Staff members will attend all or some depending on staffing issues.  Barbra passed out a revision of the OCLN Internet Policy.

·         Databases:  Barbra passed out a list of the databases that the state purchased to be available July 1 and databases Sharon purchased to be available in June.

·         Staff Question:  The staff requested the Board institute a ban on cell phone use in the library.  Amy moved and Carolyn seconded a motion to ban the use of cell phones with signs on the circulation desk and the doors.  The motion passed unanimously.

·         Job Coach:  Sue Hammond is on vacation and will get back to Barbra next week.

 

 

 

 

Centennial Celebration 

 

The 75th celebration brochure that Barbra handed out identified that the building was completed in 1914 and handed over to the trustees in 1915.  The trustees need to start thinking about if we want to do a bash.  In September talk about advertising for people who want to be on the centennial committee.  The 75th anniversary did a time capsule but no one knows where it is.  It was a box.

 

Open Studio Event

 

SPL, Sharon Arts Assoc., and the Friends event will take place on Sunday, November 11.  Arts Assoc. would like to know if they can sell art works in the community room. Roberta moved and Cheryl seconded a motion to make an exception for this event and allow the sale of art works in the community room.  Discussion ensued regarding allowing sales at events that the library sponsors, and future consideration of making a change to the policy.  The motion passed 5 – 0 – 1.

 

The Friends would like to have an opening night reception for the open studio event on Sat Nov. 10th to coincide with their annual meeting.  Annual meeting could take place at 6:45 and the opening at 7:00, which would be the event for the meeting. 

 

Barbra was wondering about insurance on the artwork and will talk to Richie Weiner.

 

Officer Election

 

Roberta moved and Amy seconded a motion to approve Bob as Chairman, Carolyn as Vice Chairman, Roberta as Treasurer, and Cheryl as Secretary.  The motion passed unanimously.

 

Miscellaneous

 

Bob asked about the staff meetings.  Barbra said they had switched back to monthly meetings and a staff member signs up to chair the meetings.  Some of the staff now want the meetings to be mandatory.  Barbra will look into union issues regarding that.  Barbra will report detail at June meeting.  So far there are 10 – 12 people at the meetings.

 

Bob passed out the Open Meeting Law Guide which each trustee needs to read then sign and return the last page to Barbra or Bob.

 

Carolyn moved at 9:00 p.m. and Amy seconded the motion to adjourn from the regular session.  The motion was unanimously approved.

 

The next regular meeting will be June 20, 2012 at 7:30.

 

                                                                              Respectfully submitted,

 

 

                                                                              Cheryl Weinstein