Sharon Public Library Board of Trustees
Regular Session
June 20, 2012
Attendance:
Trustees: Bob Levin, Alyssa Wiener Rosenbaum, Roberta Saphire, Amy Tobey, Carolyn Weeks, Cheryl Weinstein
Library Staff: Barbra Nadler (Library Director)
The meeting was called to order at 7:35 p.m. by Bob Levin.
Minutes
· Cheryl moved and Carolyn seconded a motion to approve the revised minutes of the May 16, 2012 regular meeting. The motion passed unanimously. There are still no minutes for the executive session of Tuesday May 15th. Roberta took notes which she will send to Barbra.
Friends
· There will be a pot luck supper on Monday, June 25, 2012 for a critique of the book sale.
Treasurer’s Report
· Eastern Bank Account: $1,715.56
· MMD Account: $8,554.47
Director’s Report
· FY12 Budget: Jo feels the Materials remaining balance will be less than -$3,700. A sum of -$4,210 from Richards Brothers was mistakenly applied to Ground Maintenance. This should have come out of State Aid. Barbra will inform Jo, who will make the adjustment. There should be approximately $20,000 left at the end of the year. This money could be used to fix the bathrooms. Bob asked Barbra to contact Anania and get a new price estimate. Barbra will check on why there is a negative balance on Telephone and what was spent on office supplies.
· Building Project: Peter O’Cain said Scott Dunn will be at the library in the middle of next week. Saturday and Monday people will be replacing floor tiles on the inside stairs and back stairs.
· OCLN: Barbra reported on the demos of the ILS systems. Innovative was outstanding, Evergreen fascinating but not ready. OCLN needs to go through the process and wait for a grant, so things will take a while. The network administrator for OCLN said there are things in SIRSI now, similar to some of the desirable things Barbra saw, but the administrator needs to figure it out.
· Local History Roundtable: Barbra is the chair again this year. Milton held their Mass Memories event and over 100 people came.
· Other History Related Workshops: Barbra attended a workshop on Past Perfect which focused on using the tool in a museum way rather than a library way. Barbra thinks there are possibilities of using this to connect the local history collection with the Sharon Historical Collection.
· One Book, One Town 2013: There will be a meeting on Monday or Thursday. There are 6 or 7 members, each will recommend one book, everyone will read them and vote in September.
· Summer Programs: Children’s reading program will again focus on hours read, not number of books. For adults there will be a drawing for a $25 gift card donated by Mangia. Barbra is considering running a book discussion group where everyone brings whatever book they are reading to share.
· State Aid: Barbra will attend a workshop on the ARIS form on June 27th.
Community Outreach
A short discussion regarding methods of notifying patrons of library events culminated with the idea that it would be worth attempting to collect email ids of people who would like to subscribe to a library email list. Barbra will institute a method of collecting emails.
SEIU Negotiations
The June 12th negotiation refined language. There is no date for the next session and there are no issues.
Trustee Timeline
The timeline was distributed and trustees will review for the next meeting.
Tardiness Policy
Barbra distributed the one line tardiness policy and the procedures for disciplinary action. The trustees requested that Barbra expand on the policy.
Job Coach
Bob liked Susan Hammond’s (job coach) approach and Barbra like the conversation she had with her. The trustees are a little worried about the price. Bob will talk to her regarding the price and have Susan define the expenses which were not defined in her letter. Bob will also talk to another job coach.
Contract for Director
Barbra distributed copies of the Mass general laws which indicate that any library employee not covered by a union or bargaining group must have a contract. Bob will discuss this with the town lawyer as the library director was made an at will employee in May.
Library Board of Trustees Committees The Committees are as follows:
Building and Grounds: Bob, Cheryl, Carolyn
Finance: Bob, Amy, Alyssa
Friends: Roberta, Carolyn
Library Services: Bob, Carolyn, Alyssa
Long Range Planning, Bob, Alyssa, Amy, Cheryl
Library Facilities: Everyone
Priorities: Bob, Roberta, Amy, Cheryl
Carolyn moved at 9:00 p.m. and Amy seconded the motion to adjourn from the regular session. The motion was unanimously approved.
There will be a Library Facilities Meeting on July 18, 2012 at 6:30. The next regular meeting will be July 18, 2012 at 7:00. There may be an executive session during the next meeting to discuss the contract status of the Director. There will be no meeting in August.
Respectfully submitted,
Cheryl Weinstein