Sharon Public Library Board of Trustees

Regular Session

October 17, 2012

 

Attendance:

Trustees:  Bob Levin, Alyssa Wiener Rosenbaum, Roberta Saphire, Amy Tobey, Carolyn Weeks, Cheryl Weinstein

Library Staff:  Barbra Nadler (Library Director)

Guests:  Sharon Public Library Foundation – Abigail Marsters and Marsha Bridgeman

 

The meeting was called to order at 7:30 p.m. by Bob Levin.

 

Minutes

·         Carolyn moved and Roberta seconded a motion to approve the minutes of the September 19, 2012 regular meeting.  The motion passed unanimously.

 

 

Treasurer’s Report

·         Eastern Bank Account:           $1,690.56

·         MMD Account:                       $8,562.27

·         Carolyn moved and Roberta seconded a motion to accept the treasurer’s report. The motion passed unanimously.

 

Sharon Public Library Foundation

Abigail presented the history of the foundation.  The foundation was created a while back to start raising money to protect the library.  Currently there has been $17,000 raised.  The current directors of the foundation would like to resign.  They have asked the trustees if they would like to suggest three new candidates.  The foundation is a 501C3 and requires little maintenance.  There is a P.O. box associated with the foundation.  The trustees will hopefully name three people by the November 7th meeting and no later than December.

 

Friends

·         Working on the annual meeting (Nov 10th) and the open studio event (Nov 11th.)

·         Would like to have plaques for the new tables outside

·         If any trustees would like to go to the library meeting in Worcester on Sat, Oct 27th, contact Barbra for the details.

 

Director’s Report

·         Budget:  Everything moving along fine.  Working on refining the report by separating some types of items. 

·         Budget 2014: Everything is going along fine, presented the budget request to the trustees. 

·         Grants: Barbra is starting the grant process for a grant partnering with the Sharon Pluralism Network for a collection of books from the program Muslim Journeys.  The 1st part is a bookshelf and then “Let’s Talk About It” which is a funded grant.

·         Staff:  Staff Development Day was fabulous.  Barbra has hired a new reference librarian, Margaret, who will start tomorrow.  She is still looking for a youth services librarian.

·         Building Projects: Tile will hopefully be in next week.  The vestibule will be painted after the door goes in.  The historical commission has approved the plans for the new door but the bid hasn’t gone to the central register yet.

·         Capital Outlay: Prepping for January.  Capital outlay is asking for a 5 year plan.

·         Bathroom project: Bob moved and Alyssa seconded a motion to notify the Town that the library is no longer pursuing the bathroom project and there is no need to encumber funds for such project.  The motion passed unanimously.  Bob and Barbra will notify Bill Fowler.

·         Barbra will schedule Rosemary Waltos, Building Consultant for the Board of Library Commissioners to meet with the board on November 7, 2012 at 6:30.

 

Trustees’ Items  

·         Bob spoke with the job coach who was inflexible with the cost and would not nail down the job and expenditures.

·         Library Services Committee:  Forms will be out the beginning of December and are due back Jan 2.  The goal is to present the Director’s evaluation to the board at the February meeting.

 

Action Item Update

·         Centennial Celebration: Barbra will put something on the web, a sign on the circ desk, and use the regular advertising route to advertise for people willing to work on the centennial committee.  The library trustees’ email should be used:  libraryboard@townofsharon.org  (Note from Cheryl:  The town website lists the trustees’ email as:  shplboard@ocln.org)

·         Library card usage agenda item:  Barbra will put this on the agenda for November.

 

Amy moved at 9:25 p.m. and Carolyn seconded the motion to adjourn for the evening.  The motion was unanimously approved.

 

The next regular meeting will be November 7, 2012 following the meeting with the building consultant at 6:30.

 

Action Items Summary

 

May 16th Meeting:

·         Barbra:  Look into union issues regarding mandatory staff meetings.

 

June 20th Meeting:

·         Trustees:  Review the timeline and discuss at the next meeting (which will now be in November.)  Trustees should be ready to create a new timeline.

·         Bob:  Speak with another job coach.

 

September 19th Meeting:

·         Barbra:  Talk to the staff about Facebook and look into it after October

·         Barbra:  Looking into buying scanners to scan library card info off a smartphone

·         Barbra:  Ongoing – reviews within two weeks of anniversary date

·         Bob and Roberta:  Fill out forms and sign up the trustees for membership in MLTA and ALA.  Transfer funds from Mass Depository Trust.

 

October 17th Meeting:

·         Trustees:  Present 3 people to replace directors of the Library Foundation.

·         Barbra: Schedule Rosemary Waltos for Nov 7.

·         Barbra: Advertising for centennial celebration

·         Barbra: On the Nov 7 agenda place the agenda item: Library card usage for museum passes.

·         Barbra: Hire a youth services librarian.

 

 

                                                                              Respectfully submitted,

 

                                                                              Cheryl Weinstein