Sharon Public Library Board of Trustees

Regular Session

December 10, 2012

 

Attendance:

Trustees:  Bob Levin, Alyssa Wiener Rosenbaum, Roberta Saphire, Carolyn Weeks, Cheryl Weinstein

Library Staff:  Barbra Nadler (Library Director)

 

The meeting was called to order at 7:30 p.m. by Bob Levin.

 

Minutes

·         Bob moved and Carolyn seconded a motion to approve the minutes of the November 7, 2012 regular meeting.  The motion passed unanimously.

 

 

Treasurer’s Report

·         Eastern Bank Account:           $1,515.56   Checks cleared for dues

·         MMD Account:                       $8,563.94

·         Bob moved and Carolyn seconded a motion to accept the treasurer’s report. The motion passed unanimously.

 

Friends

·         Nothing to report

 

Director’s Report

·         Circulation: Bob would like a month to month comparison report on public computer use.

·         Budget:  Ground maintenance will be a problem because we keep having maintenance issues with items such as heating.  The ballasts were changed in the elevator last week.  There were 2 types of fixtures and now there is one.  Gary contacted the company and Barbra was not informed of the update.  (She’ll address with Gary.)

·         The FY2014 action plan was approved by MBLC.

·         Staff Meetings:  Monthly staff meetings were instituted in the summer.  37.5 hours per week employees are required to attend – approximately 7/8 staff members are full time employees.  The meeting is 1 hour before the library opens and employees are compensated.

·         Alarm codes:  Barbra will implement individual alarm codes.  She needs a master code.  Barbra will call the alarm company before the next meeting to request a report on code usage, discuss the master code, and discuss if she needs a list of all codes.  All codes will be changed by the next meeting except for the trustees.

·         Professional Networking: Barbra pulled a group together several years ago with various town department heads from Rec, COA, Community Ed and the Library and is starting up meetings again.  She also met with area directors to share information.

·         Bob is going to ask the Wimpy Kid series author to appear at our library.

·         Personnel: John Brisbin is no longer at our library.  He was erratic in showing up for work and had issues working independently.  New person required.

 

Trustees’ Items  

·         The staff evaluations went out and hopefully will have the staff evaluation forms for the trustees by the end of this week which should be returned by January 4th.

·         Bob will be gone Jan 28th – Feb 18th.

 

 

Building Issues

·         Front Doors: Barbra got more bids from Peter – 23,000, 15,320, 21,000, and 21,600.  Full Finish Contracting, Joe Garber is the bid for 15,320 and he has a good reputation.  Bob moved and Carolyn seconded a motion to accept the bid from Full Finish Contracting for 15,320 and authorize Barbra to sign the contract once she verifies that the price is still good.  The motion passed unanimously.

·         There is a problem with the stairwell flooring that Kennedy carpet installed.  Barbra and Bob will discuss this.

 

Action Item Update

·         Centennial Celebration: Roberta is chairing, should start advertising in January

·         Library Foundation: So far have commitments from Marsha Brown and Nancy Bass.  Alyssa and Bob will both check with people they know that might be interested.

·         Barbra will have a Facebook page for the library by January 31st.  Alyssa will email Barbra with a potential teen helper for the Facebook page.

 

Roberta moved at 8:30 p.m. and Carolyn seconded the motion to adjourn for the evening.  The motion was unanimously approved.

 

The next regular meeting will be Wednesday, January 23, 2012.  Rosemarie Waltos (MBLC Building Consultant) will meet with us at 6:30 and the regular meeting will start at 7:30.

 

Action Items Summary

 

Ongoing:

·         All:  Preparations for centennial celebration

·         Trustees:  Review timeline

 

December 10th Meeting:

·         Barbra: Provide a month to month comparison report on public computer use.

·         Barbra: Implement individual alarm codes.  Call the alarm company to request a report on code usage, discuss the master code, and discuss a list of all codes.  All codes will be changed by the next meeting except for the trustees.

·         Bob: Ask the Wimpy Kid series author to appear at our library.

·         Barbra:  Fill the Youth Services Librarian position.

·         Bob:  Obtain quote from job coach.

·         Bob and Alyssa:  Potential candidates for Library Foundation.

·         Alyssa:  Email Barbra teen helper for Facebook page.

·         Barbra:  Facebook page up by January 31st.

·         Barbra:  Verify the Full Finish bid and sign contract if still 15,320.

·         Bob and Barbra:  Ensure that the stairwell flooring issue is resolved.

 

 

 

                                                                              Respectfully submitted,

 

                                                                              Cheryl Weinstein