Town of Sharon

Sacred Heart Reuse Committee

Meeting Minutes of 2/25/13

Amended and Approved 3/4/13

Sharon Community Center

Committee Attendees

Karen Friedman, Chair	Larry Seggelin
Carl Gladstone	David Straus – absent
Mitch Blaustein

Other Attendees

Alice Cheyer – Glenview Road	Joe Roche
Anne Bingham – Cedar Street	Rich Powell
Peter O’Cain

Chair Report

Chair Friedman called the meeting to order at 7:30 PM.

Discussion

Chair Friedman opened the meeting and began the conversation with Town Engineer Peter O’Cain regarding the project description and bidding requirements documents that he had drafted.

Mr. O’Cain said that the demolition bid states the winning bidder will demolish the building, remove all debris inside as well as the foundation itself. Chair Friedman asked about the payment schedule and suggested that 9% be withheld until the project is completed rather than the current 3% within the document. Mr. O’Cain was in agreement.

Chair Friedman asked if a traffic plan was required and Mr. O’Cain said that it only takes one day to bring in the equipment and so a traffic plan would not be required.

Mr. Gladstone questioned the accessibility to the dog park. Mr. O’Cain said he does not want people walking by the demolition site and that they should access the dog park from another direction. He said that these issues would be addressed in a preconstruction meeting in which site security is discussed.

Chair Friedman asked if a penalty is included if the construction casues harm to trees.

Ms. Bingham said that there are two – 300 year old trees within the circular track around the building and she would like these to be protected.

Mr. O’Cain said he will take a look at the site to see how close the trees are to the property. He said there will need to be a public hearing for erosion control with the Conservation Commission when the contractor files a notice of intent.

Mr. O’Cain said he will speak with a contractor he knows to estimate the time it will take for this project and see if the tress can be saved as well as the dog park access issue.

He will also ask how the demolition will be done as far as equipment that will be used.

Joe Roche said that anyone who bids on the project will need go visit the site. Peter O’Cain said that it is a requirement that they visit the site.

Mr. Blaustein questioned the timeline for the project. Mr. O’Cain said that the RFP bid is 3 – 4 weeks out and then the notice of award goes to the Selectmen. He said the design bid may not need an RFP.

Chair Friedman said the Committee’s intent is to find an entity to gather community input. They will help to determine project size, impact on ground water and if there is a requirement for a fence, etc.

Rich Powell said he wants what is the best use of the space. He said the designer should determine this and if lighting or fencing is needed as well.

Alice Cheyer provided suggestions for wording within the bid documents. A discussion ensued.

Both Joe Roche and Rich Powell stated they were in agreement to send the demolition bid out. Rich Powell wants to be sure however that the project will not sit and that a designer is hired to determine what should occur on the property.

Anne Bingham said that it is her interest that this piece of land will be used for passive recreation. She wants what is built to fit in with the cross country course.

Chair Friedman said the demolition bid is ready to go. Mr. O’Cain will rewrite the design bid as guidelines i.e.: size, fence, lighting, bleachers etc.

Mr. O’Cain said that the grass seeding will be a part of the demolition bid.

Mr. O’Cain will issue the demolition bid. He will rewrite the design bid and provide an update at the next meeting.

Minutes

Mr. Seggelin moved to approve the minutes of 2/4/13 and Mr. Blaustein seconded the motion.  The Committee voted 4-0-0 in favor of approval.

Adjournment

Mr. Gladstone moved to adjourn the meeting at 8:45 PM and Mr. Seggelin seconded the motion. The Committee voted 4-0-0 in favor of adjournment.

Next Meeting

3/4/13