April 8, 2003
The regular meeting of the Board of Selectmen was held at 7:30 P.M. in the Sharon Town Offices with Chair Allen M. Garf, and Selectman Walter Joe Roach and Town Administrator Benjamin E. Puritz.
The meeting was called to order at 7:35 P.M.
Minutes
VOTED: (Roach/GARF) Voted unanimously to approve the Minutes of April 1, 2003 including Executive Session.
Support Our Troops - Paul Bergeron, Veterans Agent
Paul Bergeron was present to promote two gatherings in support of the troops and their families scheduled for April 13 and April 27, 2003 in the center of the Square. Mr. Bergeron requested that people that drive by “wave” to express their support rather than “honking their horns.” No honking please.
Blue Star Banners
Paul Bergeron was present to discuss expending funds from the Veteran Budget for community activities in order to purchase Blue Star Banners. These banners will then be presented to each Sharon family presently having a family member serving on active duty.
Families with a member serving on active duty during World War I and World War II had these small banners displayed on their front window. One Blue Star was placed on the banner for each family member on active duty. A Gold Star was placed over the Blue Star on the banner if that family member was killed in action serving our country.
Mr. Bergeron requested interested residents with family members serving on active duty to contact him if they would like to have a banner.
VOTED: (Roach/GARF) Voted unanimously to authorize Mr. Bergeron to “take the money from his budget” to purchase the banners. Note: approximately $144 for 12 banners.
Lions Club Fundraiser
The Board received a request from Evan Banks, dated April 1, 2003 on behalf of the Lion’s Club annual fundraiser. He requested permission to collect donations in the center of Town on April 26 and April 27. The Board deferred action on this request awaiting further information as to the method of soliciting donations. Because of the Support the Troops Gathering on April 27, the Board did not feel this would be appropriate on this date.
Memorial Park Beach - Award Contract
The Board reviewed a Memo from Peter O’Cain Assistant Town Engineer, dated April 7, 2003
recommending that the bid for Phase II Hardscape & Landscape Development at Memorial Park Beach be awarded to Aearo Construction of Boylston, Ma.
VOTED: (Roach/GARF) Voted unanimously to award the bid for Memorial Park Beach/Lake Massapoag Phase II to Aearo Construction, Inc., of Boylston, MA, the low bidder in the amount of $63,200 to include the base bid and Alternates 4 - 8 as listed below:
ADD ALTERNATE 4:
Description: Scarify and reseed area between stone retaining wall and Multi_Use Path, as indicated on LS_4, Planting Plan
ADD ALTERNATE 5:
Description: Construct stone/boulder Seat_Steps as indicated on LS_3, Site Layout, and Detail G, LS_6, Details 2.
ADD ALTERNATE 6:
Description: Install three (3) seating clusters as indicated on LS_3, Site Layout, and Detail C, LS_5, Details 1. ALSO install (5) trash receptacles as indicated on LS_3, Site Layout, and Detail D, LS_5, Details 1.
ADD ALTERNATE 7:
Description: Install trees and shrubs as indicated on LS_4, Planting Plan, with the exception of Shrub Beds #5, which is part of the Base Bid.
ADD ALTERNATE 8:
Description: Construct and install signage: (2) Welcome Signs and (2) Information Kiosks, as indicated on LS_7, Sign Layout, and Details K and L, LS_8, Sign Details.
Miscellaneous Correspondence
The Board briefly discussed correspondence from American Ref-Fuel re reimbursement for diverting non-acceptable medical products (mercury thermometers).
The Board noted correspondence from this office addressed to Mr. Steven Litner re retention basin adjacent to his property at 8 Bramble Lane.
The Board briefly discussed a proposal from Mr. Delapa for a downtown revitalization project with a “street-line” concept - placing the storefronts on the sidewalks.
Recess
VOTED: (Roach/GARF) Voted unanimously to recess the meeting to enter into Executive Session for the purpose of discussing matters of pending litigation and collective bargaining until 8:05 P.M. and then to reconvene in open session for its next appointment.
The Board recessed at 7:55 P.M.
The Board reconvened at 8:08 P.M.
Expand Scope of Work - Contract with Metcalf & Eddy
Eric R. Hooper, Superintendent of Public Works, was present to discuss a proposal to address an expanded scope of work necessary to complete additional hydraulic model work as part of the updating of the water distribution system model.
As stated in his Memo of March 18, 2003, Eric stated that:
This expanded scope has evolved in part in response to questions raised by Town residents and Water Management Advisory Committee (WMAC) members at a recent WMAC meeting regarding system performance resulting from large permanent connections to the MWRA via Stoughton or to Bluestone/Aquaria via Easton and from large, currently proposed, 40B developments that are located near the end of the Town's distribution network. Another element of the expanded scope is software training for DPW staff so that future scenario evaluations can be done "in_house".
The tasks are summarized below:
• Model system operation with a connection to the Stoughton/MWRA system.
• Model system operation with a connection to the Easton/Bluestone/Aquaria system.
• Model system operation with proposed 40B developments at Mountain Street and Norwood Street.
• Prepare and present final report incorporating the results of additional scenarios and cost estimates for necessary infrastructure improvements.
• Provide training sessions to DPW staff on hydraulic model software.
The proposed expanded scope fee estimate is $21,180. Also, Mr. Hooper recommends an additional $2,950 for an analysis that was done and presented November 25, 2002 re the feasibility of servicing a “High Pressure District” with a booster station without a storage tank. As this was not part of the original scope of work, Metcalf & Eddy is seeking a reimbursement.
Mr. Hooper further stated that he has asked the engineers to consider any other proposals above and beyond the specific booster pump with a dedicated tank as an alternative to the High Pressure Service District.
VOTED: (Roach/GARF) Voted unanimously to approve the Contract Amendment as recommended by Mr. Hooper with Metcalf & Eddy in the amount of $24,130.
Award contract - Watermain Installation
Eric R. Hooper, Superintendent of Public Works, was present to discuss contract recommendation for Engineering Services for Watermain Installation.
Proposals were requested from Amory Engineers, Fay Spofford & Thorndike and Horsley & Whitten to provide required engineering services with regard to proposed water main installation and replacement work to be completed during the upcoming construction season.
The subject projects included water main trunk line installation under Depot Street from the railroad bridge through the Town center to Billings Street and water main replacement for the residential streets, Winslow, Gabriel and Stony Brook. In order for these projects to be completed prior to the North/South Main Street reconstruction project, engineering design must be completed and bid specifications prepared prior to the outcome of this May's Annual Town Meeting during which authorization of the funds for construction is expected. The requested scope was to include the following:
• Preliminary Survey
• Project Design
• Pre_Construction Services
• Resident Inspector Provision
• Record Drawings
The Water Department recommends that a contract for engineering services for water main installation be awarded to Amory Engineers for the initial amount of $19,700. The contract will then be amended for the remaining $30,000 if Annual Town meeting votes to approve construction of the two water main projects.
VOTED: (Roach/GARF) Voted unanimously to award the contract to Amory Engineers in the amount of $19,700.
Well Site - Sharon Memorial Park
Eric Hooper discussed the fact that the representatives of Sharon memorial Park have indicated that they are not interested in the Town pursuing a well on their property. Mr. Hooper said that he planned to move forward with looking for a suitable well site at the nearby golf course.
VOTED: (Roach/GARF) Voted unanimously to rescind the vote to pursue well site at Sharon Memorial Park.
Revised Proposed Roads for Reconstruction - Summer 2003
Eric Hooper discussed his Memo of April 7, 2003 with a change in priority for repaving this summer to include Bay Road between Cobbs Corner and Wilshire Drive and Norwood Street between Edge Hill Road/High Plain and Bullard Streets.
These particular roads were included on the State project list for reconstruction, however, Mr. Hooper believes that state action is at least five years away. The construction will likely be limited to reclaim and overlay during which the pavement surface scraped off, the sub-base is recompacted and new hot top is laid down and will be submitted to the State for Chapter 90 reimbursement.
VOTED: (Roach/GARF) Voted unanimously to approve the revised priority for Reconstruction during the Summer of 2003 to include Bay Road and Norwood Street.
Water Management Advisory Committee
The Board signed new appointment certificates for all members of the Water Management Advisory Committee assigning expiration dates as follows:
Rory McGregor September, 2003
Jennifer T. Bell September, 2004
Roger Thibault September, 2003
David W. Mark September, 2004
Lealdon Langley September, 2005
John A. Sulik September, 2005
Leonard Sekuler September, 2005
Recess
VOTED: (Roach/GARF) Voted unanimously to recess open session to attend the Capital Outlay Meeting and at the conclusion thereof to reconvene in Executive Session for the purpose of discussing matters of collective bargaining and at the conclusion thereof to adjourn for the evening.
The Board recessed at 8:35 P.M.
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