January 20, 2004
The regular meeting of the Board of Selectmen was held at 7:30 P.M. in the Sharon Town Offices with Acting Chair Walter Joe Roach and Selectman David I. Grasfield and Town Administrator Benjamin E. Puritz.
The meeting was called to order at 7:32 P.M.
Minutes
VOTED: (Grasfield/Roach) Voted unanimously to approve the Executive Session minutes with minor corrections in Executive Session and the regular minutes of January 13, 2004 as with the following corrections:
Under: Collective Bargaining Agreement - Library Employees - Local 888
Line 6 - Change: Other changes call for an increase in the Education Benefit
To: Other changes call for restructuring of the formula for the Education Benefit
Vote: Correct: VOTED: (Roach/Katz) Voted 2-1 (Grasfield abstained)
To: VOTED: (Roach/Katz) Voted 2-0 (Grasfield abstained)
Boy Scout Troop 95 - Signboard Consolidation Project
Len Zandrow and approximately 20 members of Troop 95 were present to express its intention to assist the Town in erecting new “Welcome to Sharon” signs at three locations at the Town borders: North Main Street, South Main Street and Route 27/Norwood St. Mr. Zandrow emphasized his troop’s commitment to monthly community service projects and welcomed this project on behalf of the Town. Mr. Zandrow introduced Scout Leaders Randy Vogenberg and architect Jim Michael who will assist in this project.
Selectman Roach discussed the need for these signs and requested that the Scouts coordinate this project with the Department of Public Works and in particular the Department of Forestry and Grounds re plantings and beautification of the areas. Mr. Michael stated that the Southeastern Regional Vocational Technical School could also be involved. Selectman Roach suggested the first site for the sign project be Cobb Corner and then at S. Main Street on the Foxboro border. Mr. Landrow stated that the schedule for Route 27 be coordinated with Eric R. Hooper, Superintendent of Public Works.
Ben Puritz relayed the appreciation of Dave Clifton, Recreation Director, for the volunteer work of the scouts in conjunction with community events during road races and the Triathlon. In answer to the question by Selectman Grasfield, Mr. Zandrow stated that the Board should feel free to request help from the Scouts for other community service projects as the need arises.
Public Hearing - Fees for Disposal of White Goods
Marie Cuneo, Business Manager, Department of Public Works (DPW) was present to discuss the fee schedule that has been in effect at the DPW since the early 1990's when SEMASS notified the Town that they would no longer allow certain items to be landfilled. She stated that there are no changes to the fees for drop-off or the add-on charge of $10 for pick-up. However, the fees are not in technical compliance with Article 36 of the 2001 Annual Town Meeting which required all fees be advertised on Cable Television and subjected to a public hearing. Fees have been advertised on Cable TV with an announcement of this public hearing.
The Board reviewed additional information as provided in a Memo from Eric R. Hooper, Superintendent of Public Works, dated December 3, 2003 with attached schedule of fees for white goods, televisions, computer monitor, furniture, etc. Ms. Cuneo said there is no fee for scrap iron, lawn mowers, swings, etc. Smoke Detectors are considered to be hazardous waste and there is a $2 disposal fee.
The collected fees (approximately $6,250 last year) are deposited into the Town’s recycling revolving fund which is annually considered at Town Meeting. Approximately $10,789 from the Recycling Revolving fund is applied to the DPW operating budget which covers labor and vehicle costs incurred hauling not only white goods, but also recyclable scrap metal and paper to collection points and covers the cost of disposal of any white goods containing freon. Ms. Cuneo further explained that the reason we do not pick up certain items has to do with heavy lifting or items containing hazardous waste (tv’s).
Selectman Grasfield noted that the disposal fees for tires ($3.00 no rim and $5.00 with rim) were a better solution than people dumping tires off the road. In answer the question by Selectmen Roach, Ms. Cuneo stated that the vendors charge per pound for disposal of white goods, but that we get paid for scrap metal.
Mr. Ed Ruvich was present to discuss why he protested the white goods fees that led to this public hearing. He alleged that there was a change to the fees that were in effect 1 ½ years ago. He further alleged that an informal survey of surrounding towns found that people in neighboring towns were receiving better service with less fees, either within their tax base or by monthly fees (sometimes with the same contractor as we use), for curbside pick-up that including pick-up of many of these items without extra charge. Mr. Ruvich stated that the present “charges are outrageous.”
Town Administrator Puritz explained the bid process for waste disposal, and stated that the $45 quarterly fee for weekly trash pick-up includes in the Town of Sharon bi-weekly curbside pick-up of recyclables with another contractor, leaf-pick for 12 weeks per year, and funds the household hazardous waste collection day.
Selectman Roach referred to the annual recycling calendar that is mailed to every resident that lists all the fees for disposal of items, including white goods.
Town Administrator Puritz stated that user fees have been in effect since 1983 for trash pick-up. He stated that we could look at alternative bids to include pick-up of all items. The present contract expires this June. Selectmen Grasfield requested that further data be provided to see how our trash-pick fees and services compare to the surrounding Towns.
Resident Richard Kramer joined in the discussion and raised issues as follows:
the charge of .35¢ per bag means the pick-up of leaves is not free;
alleged that the original purpose of the recycling fund was to purchase trees and improve the scenery and that there should be no subsidization to the DPW operating budget from the recycling fund;
that one can dispose of tires for $2.00 per tire at a local garage (with or without rims); and,
that referring to the “Emerson Decision,” certain charges that exceed the cost of delivery of services are considered to be “illegal fees.”
Selectman Grasfield stated that if a resident is aware of lower fees that should be brought to the attention of the DPW so that they could adjust the fees accordingly, and he pointed out that the leaf bags at Home Depot cost more than the DPW charge. Selectman Grasfield further stated that the establishment of the recycling fund will be looked at re use for labor costs. He stated he would like the fund to be used to encourage further recycling.
Town Administrator Puritz reported that recycling funds have been used for years to pay for operating costs and that these funds have been reviewed by Finance Committee.
Mr. Ruvich further suggested that the Town look into purchasing equipment to get the freon out of appliances itself to reduce the costs of disposing. Selectman Roach stated he would be willing to look at our present contract for trash pick-up an see if we can renegotiate with the vendor. Mr. Ruvich stated he would be doing further research. Town Administrator Puritz stated that we will undertake a comprehensive analysis of trash pick up and recycling services and fees.
Town Administrator Puritz recommended that the Hearing be continued awaiting further information.
VOTED: (Grasfield/Roach) Voted unanimously to continue hearing until the necessary data is in.
Ms. Cuneo wanted to add that she has undertaken recycling education programs with the cub scouts and within grades 3 and 4 in the elementary schools. Selectman Grasfield expressed his support of that program. He stated that the town should look at opportunities to do even more in the way of education and incentives for recycling.
Mr. Ruvich asked the question as to whether the fees remain in place while the hearing is continued. Selectman Grasfield suggested that residents obtain receipts for any recycling fees and that they be given a refund if there is a change in the fee schedule.
Visioning Session - Three Rivers Interlocal Council
George Bailey, representative to the Three Rivers Interlocal Council and the MAPC, was present to report on a MetroFuture event on Saturday, January 24 from 8:30 - 11:00 a.m. Northside Clubhouse at Gillette Stadium in Foxborough. Mr. Bailey encouraged broad participation by officials and residents of the community in providing input to identify and help develop a “vision” for the region and a strategy for how to get there. Selectman Grasfield made note of a previous appointment from resident Debi Pitman who discussed this upcoming event. Mr. Bailey stated that this information has been put on cable tv and on the Town’s website.
Federal Assistance re December Snowstorm
Ben Puritz discussed EMail from MEMA re federal assistance available for some of the expenses incurred during the December Snowstorm. Mr. Puritz noted the 48-hour period for reimbursement expenses to be designated by the Town.
FY’05 Proposed Budget Recommendations
Ben Puritz presented an extensive overview of the draft FY’05 Selectmen’s budgets seeking the Board’s recommendation to forward the budgets to the Finance Committee for its review. He further outlined the budget review process that began last September with various budget options. The single consolidated budgets for the Selectmen’s sector total $7,266,221 and represent a +5% increase. Mr. Puritz explained how it is possible to have an increase above the
2 ½ % allowable property tax increase, factoring new growth, reduction in MBTA assessments and reduction in debt service. He stated that this budget allows for a maintenance of effort. This budget maintains staffing levels (except for Part-time Police Sec Clerk reduction in hours, increase in hours for Ambulance Secretary and allows for increase in meeting hours for BOS Administrative Secretary). It does not rectify ‘03/04 reduction of four full-time employees (Town Engineer, Forestry & Grounds, Police Officer, and Clerk position in the Treasurer’s Office), but basically puts us in the same place as FY’02.
There was a brief discussion as to the shortfall in ambulance revenues. The Fire Chief will be coming in to discuss an increase in ambulance fees. Mr. Puritz cautioned the Board that two other items may have a significant impact on the budgets: assessments to SE Vocational School; and, an anticipated increase in Norfolk County Retirement Assessments. These items will be considered during the Priorities Committee process.
Selectman Grasfield suggested that increasing property taxes to the full 2 ½ % be a topic of policy discussion. He further discussed the need to bring the public safety salaries up to parity with surrounding towns and stated that he would like to see the Town consider hiring a Town Engineer or Town Planner (perhaps sharing with another Town) and additional police officers. Selectman Grasfield also discussed the need for establishment of a rainy day fund.
Ben Puritz discussed legislative changes to the establishment of a stabilization fund. A dedication of future surplus funds to such fund could be considered through the priorities process.
Mr. Puritz further discussed the willingness of the employees to accept a salary freeze during FY’03 to avoid further reductions in staff. The draft budget factors in an overall 3% compensation adjustment; and, restores, Executive and MP merit program.
Selectman Grasfield stated that he would like further discussion of the budgets and would like to consider that the 5% increase remains available to consider other options, i.e, increase staffing in public safety. He stated that the concept of a 3% across the board salary increase is just one concept and that there are others. Selectmen Grasfield discussed augmentation to the Police Department through available funds or through the priorities process, the need for a Town Planner, and that certain departments may need to be increased above 3% to bring them near parity. Selectman Grasfield would like further conversations re use of available funds to include contribution to a “rainy day” fund.
Selectman Roach outlined his extensive review of the budgets with Town Administrator Puritz and stated that he feels comfortable with the budgets as is. He further discussed consideration of additional items through the priorities process and recommended that we postpone the vote to forward the budgets to the Finance Committee until we have a full board. This item will be rescheduled for the next meeting without making any changes to the draft budgets.
20th Annual Massachusetts Triathlon
The Board reviewed the Contract with Time Out Productions for the 20th Annual Massachusetts Triathlon to take place on Sunday, August 15, 2004. Town Administrator Puritz discussed changes made based on the recommendations of David I. Clifton, Recreation Director, including a limit to 750 athletes and a “NO DOGS” policy.
VOTED: (Grasfield/Roach) Voted unanimously to accept the contract with Time Out! Productions and to authorize Town Administrator Puritz to sign the contract.
One Day Alcoholic Beverages - Rules & Regulations
Town Administrator Puritz discussed revised changes to the One Day Alcoholic Licenses for events that take place within the Community Center Building. He stated that an increase in the liquor liability insurance to two million dollars was the result of recommendations by our insurance agent. There is a change in the insurance certificate required to list the Town as an additional insured before approval of a One Day Alcoholic Beverages License. All approved applicants will be allowed to serve all alcoholic beverages.
VOTED: (Grasfield/Roach) Voted unanimously to change the wording to the Application to Obtain a License to Serve Alcoholic Beverages at an Event to include:
two million dollars liquor liability insurance coverage for each event; and
A “certificate” of said insurance shall be provided to the Board of Selectmen listing the Town as an additional insured...”
Establishment of R.A.D. (Rape Aggression Defense) Donation Account
The Board reviewed a request from Joseph S. Bernstein, Police Chief, dated January 14, 2004 to establish a Town account to accept donations to R.A.D. Mention was made of an anonymous donation of $2,500. Monies from this account will be used to purchase additional equipment and supplies for the class. Selectman Grasfield suggested that a letter of appreciation be sent to the anonymous donor via Chief Bernstein.
Award Bids - Printing of the Annual Town Report and Annual Town Meeting Warrant
The Board reviewed Memo from Katherine Byrne, Administrative Secretary, dated January 16, 2004 with additional data as to estimated costs and budget information.
VOTED: (Grasfield/Roach) Voted unanimously to award the bid for the printing of the 2003 Annual Town Report to Commonwealth Printing, Newburyport, MA, based on the bid price of $47.75 per page for up to 110 pages with a range up to $44.00 per page for more than 160 pages with a price per half tone of $10.00.
VOTED: (Grasfield/Roach) Voted unanimously to award the bid for the printing of the 2004 Annual Town Meeting Warrant to Commonwealth Printing, Newburyport, MA, based on the bid price ranging from $48.25 per page for up to 48 pages to $45.82 per page for 62 to 80 pages.
Residences at Old Post Road Review
A Memo from Eric R. Hooper, Superintendent of Public Works, dated January 14, 2004 re his review of the proposed 40B development off Old Post Road was discussed. A Memo from the Selectmen’s Office to the Board of Appeals will be drafted to support Mr. Hooper’s request for additional information.
Stabilization Funds
Selectman Grasfield noted an Informational Guideline Release from the Department of Revenue, re Changes to the Law re creation of Stabilization Funds for different purposes.
Town Bylaws and Approved Amendments
Selectman Grasfield noted the posting of the approval by the Office of the Attorney General of Special Town Meeting articles 5, 6, 7, 8 and 9 in various locations about Town.
Michael C. Rothberg Memorial Race
The Board reviewed letter from Cathy Russo seeking permission to hold the Michael C. Rothberg Memorial Race on Sunday, September 26, 2004.
VOTED: (Grasfield/Roach) Voted unanimously to approve the date of September 26, 2004 as the date for the Michael C. Rothberg Memorial Race.
Exploratory Well Sites
Paul Lauenstein of the Water Management Advisory Committee was present to request that the Board of Selectmen make a serious effort to take action for the testing of well sites as recommended by this Committee and to prepare a time frame for testing of referenced well sites.
Town Administrator Puritz requested that Mr. Lauenstein advise the Advisory Committee that he will be meeting with Eric R. Hooper, Superintendent of Public Works this coming Thursday and will forward to Mr. Hooper the EMail as to those recommended well sites to be tested. A discussion was held as to prioritization of sites to be tested. The Board will invite Mr. Hooper in at its next meeting to discuss this item and lay out associated costs with the testing and any concerns with various well sites.
Executive Session
VOTED: (Grasfield/Roach) Voted unanimously to enter into Executive Session for the purpose of discussing matters of Collective Bargaining and Pending Litigation, and at the conclusion thereof, to adjourn for the day.
The Board entered into Executive Session at 10:05 P.M.
Grasfield, aye, Roach, aye.
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