Sharon Standing Building Committee
November 5, 2002
Minutes
Members Present: Joel Wolk, Deborah Benjamin, Tim Quirk, Brian Pariser, Fred Clay, Linda Lurie, Dave Belton, Bill Croteau, Steve Kennedy, Sam Liao (8:00pm alternate
Members Absent: Donald Gilligan, Gordon Gladstone
Monthly Reports: October
Cottage Street
East Elementary School
Correspondence: Reading File
General Correspondence:
An nice email from D. Hearne to M. Doherty about minutes and meeting information
Two articles on Commissioning: “Getting it right: Procuring Commissioning Services”, “Commissioning: Balancing and Commissioning”.
Wilber School Project
Announcement Letter to firms re: short list
An introduction of services letter from Geisser Engineering Corp.
Cottage Street School
A letter to bidders re award to Edwards Movers RE: Move Management
Motion Memo RE: Commissioning Vote 9-10-02
Motion Memo RE: Sink Height Vote 10-22-02
Minutes from Technology Meeting 10-28-02
Heat Survey
Logs
Septic tank inflow
Project schedule – Two week Look ahead
Clerks Daily Reports
October 14 , 2002 – October 25, 2002
Architect Reports
9/18,04,25,11 and 10/2, 2002
Middle School
Original Orders of Conditions - site of middle school
Motion Memo – Wetlands Mapping Vote: 9-10-02
East Elementary School
Motion Memo: Library/media Center circulation desk and administration desk Vote 10-22-02
Motion Memo: FF & E budget approval vote 9-10-02
Motion Memo: Technology Contract vote: 10-22-02
Motion Memo: Computer Lab Vote: 10-22-02
A letter to DF Pray RE: CCD authorization
Logs
Sketch Drawing Log
RFI Log
Shop drawing and sample record
Project schedule – Two week Look ahead
Clerks Daily Reports
October 14,2002 – October 18, 2002
Administration
Accept prior meeting minutes
MOTION: To accept the minutes of October 22, 2002 as written
(Kennedy/Belton 8-0-2 Pariser/Liao abstained)
Invoices:
Kaestle Boos Associates (Middle School 93%) $83,201.29( Kennedy/Belton - unanimous)
Heery (East – Oct. monthly) $17561.00 - (Kennedy/Belton - unanimous)
Heery (Cottage – Oct. monthly) $16750.00 - (Belton/Quirk - unanimous)
DF Pray – Cottage: $280,708. 39 (Belton/Quirk - unanimous)
Strekalovsky & Hoit $12,286.61
Gelerman & Buschmann $200.00 (Wilber School) (Belton-Quirk - unanimous)
Cottage Street Elementary School (Heery, Strekalovsky & Hoit)
Construction and Budget Status: Mr. Tom Feeney gave an overview for the construction project. There was a tour given to the members of the staff. The permanent heating system is in and a proposal will be developed and presented to the contractor for heat costs. Work is progressing in the new addition, the ceiling grid has been installed and the lighting installation is completed. The gym walls have been prime coated with block filler. The aluminum entrance and curtain walls should be delivered within the next two or three weeks. The window subcontractor has been slow in the installation and fabrication of the windows. There is electricity to the elevator area and the pistons are installed. The move is being coordinated between Heery and the School Principal. The curbing has been installed and the binder coat should be installed next week. The Chairman asked if we could do a school bus radius test in the new loop area. (This will be discussed at the job site meeting it was
recommended to have the construction manager and architect present.) The sump pump drainage issue will be monitored tomorrow during the rainstorm. The construction manager will ask the Catholic Church if they can use this area for construction worker parking. There is permanent power and gas heat into the area. Verizon and ATT broadband will be contacted about the work that they have to complete.
Potential Change Orders:
Mr. Maggiore discussed a potential change order in the teachers’ dining room where a fresh air intake is needed. The cost for this change is approximately $4800.00 with a credit of $2500.00 for a window change. The existing conditions do not allow the fresh air intake be in installed.
The committee asked if Shooshanian could itemize their bills in accordance with their proposal not to exceed.
There was discussion regarding the sink heights at the elementary schools. It was proposed that the committee approve the purchase of step stools. The cost of installing two sinks would be unreasonable. The sinks in the kindergarten area will be lowered.
FF&E and Technology purchasing status - nothing at this meeting.
Decisions to be made: the School Department will manage Moving, Heery is managing the mover.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status - Mr. Peter Collins stated the site prep work is progressing, excavation and formwork is being installed this week. Concrete is being poured this Thursday. Foundation work and perimeter drainage work will take place over the next thirty days. The members of the committee discussed the construction progress at East. This is a much easier job to work than the Cottage Street project.
Potential Change Orders:
Information is needed on the status of Doctor Jackson's requests.
Library Media Center circulation desk design.
FF&E and Technology purchasing status
Decisions to be made:
NSTAR - Mr. Tom Foster has been contacted by the DF Pray regarding utility work. A work order invoice will be issued so that payment can be made to them so that work can be scheduled.
The committee reviewed the letter to Town Counsel regarding the contract for technology at East.
The committee discussed a letter from an abutter concerning fence problems at the walkway at East Elementary School. It is an existing condition possibly due to piling snow against this fence for years.
MOTION: To reimburse the abutter for $350 for the replacement of the leather jacket. (Kennedy/ Belton - 0-8-0 MOTION FAILS UNANIMOUSLY) (A letter will be forwarded to the abutter regarding this motion.)
Rebate program – There was discussion regarding the utility rebate programs and it was determined that they should be prepared by the mechanical contractor. The NSTAR rebate program will be reviewed. The repayment option that is most desirable is that the rebate will go to the Sharon School Department - to Mr. Ken Wertz. Mr. Wertz has received information on rebates on Cottage Street School - Mr. Wertz feels that he does not have the expertise to fill these forms. Mr.. Collins asked about the up charge for upgrading any mechanical systems that would beneficial to the town regarding energy cost savings.
Green Schools initiative - we are too far along in our projects to take advantage of this program.
Middle School project design (Heery, Kaestle Boos)
Design Status and Issues -
Board of Health, - the kitchen plans have been forwarded to the Board of Health.
Conservation Commission - Wetland layout for the forced made has been submitted. An order of Conditions will be issued to address the forced main.
Public Utilities - Summary of communications with NSTAR; Bay State Gas; Verizon; AT&T – The Chairman stated that he would like contact names and summaries of conversations regarding any utilities and services documented and forwarded to this committee.
Decisions to be made
November 20th meeting with the School Committee - Chairman Wolk asked if the committee could be on the agenda for 7:00pm. The presentation will consists of phasing plan, budget development amount expended to date and conversations with the utilities. The baseline date is spring 2004. After this meeting the Middle School will be removed from the agenda.
Redesign of ramps in the media center. The ramp breaches the wall that borders the media center. The ramp matches the ramps in the corridor. The ramp is necessary due to the meet the ADA requirements. The Principal asked if stairs could be added. If stairs were added only on one side the problems would not be fixed. Ms. Prophett stated that the library check out area is hard to manage with one full time staff and a part time assistant. Ms. Prophett stated that she felt the architect has taken all their ideas and tried to incorporate them as well as they could. If stairs are installed then program area will be lost. The entrance of the library coordinates with the rest of the floor plan of the middle school. The design concerns are based on staffing
constraints now - not when the project is actually completed. The library will be reviewed again when it is ready to go out to bid. Mr. Berkowitz stated that he is pleased with the rest of the plans.
The committee reviewed a letter from the School Committee stated that they will not be going forward with the project at the May 2003 town meeting.
There was discussion regarding the feasibility study for the middle school. The members of the committee are not comfortable with getting involved with this scope of work because we have no authority to add this to our contract. The school committee needs to get their own contract.
Other Business
Wilber Municipal Building - A request was made by Donham & Sweeney to be moved to the 9:00pm slot - and move STV to the 6:00pm slot. A request was made by one of the finalists to tour the Wilber School. The committee members stated that this was unfair unless it could be offered to each however, due to time constraints we are unable to offer this opportunity prior to the interview.
Future Meetings at the Sharon High School Library - First meeting at January will be for elections and will be held at the Community Center.
The meeting adjourned at 9:45pm.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
___________________________ __________________________
Signature of Chair Date of Acceptance
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