Sharon Standing Building Committee
November 19, 2002
Minutes
Members Present: Joel Wolk, Linda Lurie, Gordon Gladstone, Fred Clay, Deborah Benjamin, Brian Pariser, Steve Kennedy, William Croteau, Donald Gilligan
Members Absent: David Belton, Tim Quirk
Minutes: November 5, 2002, - As amended (Lurie/Clay - 5-0-1)
Invoices
Heery International, Inc. – August – Cottage Street - $16,750.00 (Lurie/Gladstone - unanimous)
World Com (Administrative – Cottage Street) $ 14.47 - (Gladstone/Lurie - unanimous)
Verizon (Administrative – Cottage Street) $ 51.36 - (Gladstone/Lurie - unanimous)
Correspondence: Reading File
Cottage Street School
A letter from DF Pray RE: new contact numbers
Meeting minutes # 46 and # 47
Meeting minutes 10-28-02 – IT coordination meeting
Meeting Minutes 11-4-02 - Coordination Meeting
A letter to Bay State Gas RE: abandoned gas lines
A letter to Strekalovsky & Hoit RE: CCD # 17
Logs
Change Order Proposal Log – November 19, 2002
Clerks Daily Reports
October 28, 2002 – October 31, 2002
Middle School
A memo to Town Counsel RE: Design Services – Middle School RFP
East Elementary School
A letter to DF Pray RE: MCAS Testing Dates
A letter to Strekalovsky & Hoit RE: CHARMS Building – cost breakdown
A letter to SSBC from Heery RE: East – Irrigation System
A email from P. Collins new numbers for Heery Trailer at East
A copy of the Personnel Protocol for DF Pray
Construction Meeting Minutes #11 and #12
Clerks Daily Reports
October 21, 2002 – November 1. 2002
Wilber School Project
Notice to Firms RE: Selection of Finalist
A letter to STV RE: Notification of Finalist
Cottage Street Elementary School (Heery, Strekalovsky &
Hoit):
Construction and Budget Status: Mr. Tom Feeney gave an overview of the construction project. The installation of the ceiling tiles was discussed. The Committee felt strongly that the ceiling tiles not be installed until the building was secure so that the tiles didn't buckle. The architect confirmed this opinion. Painting is taking place in the gymnasium. Mr. Wertz asked about the temperature in the area where painting was taking place. Mr. Feeney stated it was about 55 - 60 degrees. The Chairman asked if Mr. Feeney could examine the paint near the ceiling after a few cold days. The windows will be installed this week. The bus loop test has not taken place yet. Moving and technology coordination meetings are taking place.
The Committee discussed outstanding items that were listed on the temporary occupancy permit. The architect will follow-up on these items. The Committee discussed the testing of the fire alarm system.
Potential Change Orders: The Committee reviewed the PCO spreadsheet that was prepared by Heery. Mr. Feeney has taken over the task of preparing the PCO spreadsheet.
The Committee reviewed PCO # 34 - Stairwell in-fill (near the boiler entrance) A proposal request was generated to take care of this work. DF Pray is asking for $6,998.41. The architect asked the Committee to approve a CCD not to exceed $5,000 on a time and materials basis. Mr. Feeney will monitor this work to be done and verify the slips. Line item 34 on PCO log
MOTION: To authorize the Architect and Heery to authorize the issuance of a CCD not to exceed $5,000 for DF Pray Change Order Request #34. (Lurie/Clay - unanimous)
The Committee reviewed Change Order Request # 68 - window and louver revisions. The Committee reviewed the submittal for the cost estimates.
MOTION: To authorize the architect and Heery to authorize the issuance of a CCD not too exceed $3500 for change order request # 68. (Lurie/Gladstone - unanimous)
The Committee reviewed Proposal Request #17 for electrical revisions. The cost is estimated at $4,469.00 by DF Pray. ( Item #56 on the PCO Log)
MOTION: To approve the DF Pray request for electrical changes in the amount of $4,469.00 to be included in change order number 4. (Lurie/Gladstone - unanimous)
FF&E and Technology purchasing status: Nothing has been added at this time.
Decisions to be made
The contract for Shooshanian is in the process of being executed. The Committee was given a proposal for an amendment for additional services. The amendment will be forwarded to construction counsel for review.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status: Mr. Tony Pruner gave an overview of the construction progress at the East Elementary School. The construction trailers are in place. The foundations and gymnasium footings are being poured. Heery International, Inc., Strekalovsky and Hoit and GGD are reviewing the NSTAR request. Once this is confirmed a check request will be issued for this work order. A request for installation of a well to feed the irrigation system. Strekalovsky and Hoit are developing the final layout for the school administration change requests. The phone system requirements will need to be reviewed with Verizon. A new line needs to be installed for the elevator. The Wide Area Network (WAN) was maintained by AT & T under previous licensing. The
license is in negotiations and changes could occur. Heery will follow -up on this issue. The project schedule has been submitted. The Chairman asked for copies of the schedule (11x17) to be brought to the next meeting. The dates of the MCAS testing have been forwarded to the DF Pray. There might be the possibility of the relocation of several classrooms. There may be some busing costs associated with this move. A formal request will be issued from the Superintendent of Schools.
Potential Change Orders:
There were several boulders and dry wells that were discovered during the foundation excavation.
A manpower request has been forwarded to Strekalovsky and Hoit for helping to work on code issues at the beginning of the job.
The architect has been requested to formalize the Geotech monitoring work and forward a copy of this to the contractor.
A request from Dr. Jackson was received for the sink heights at the school. It was the consensus of the Committee to approve this request. At this point of the construction job it should be a no cost item.
FF&E and Technology purchasing status - The contract is being reviewed by Town Counsel.
Middle School project design (Heery, Kaestle Boos)
Finalize Project Budget - The Committee reviewed the budget details for the Middle School: Mr. Wertz noted that the breakdown for FF & E should be 60%, and Technology should be 40%. For a total budget amount of $2,517,465.00.
Board of Health, Conservation Commission Status. An order of conditions has been issued for this site. A separate order of conditions will need to be issued for the forced main work. The Board of Health is still reviewing the kitchen layout.
Public Utilities – The Chairman asked that a summary documentation of meetings and conversations (of communications with NSTAR; Bay State Gas; Verizon; AT&T) be forwarded to the Committee. Chairman Wolk feels that this is very important to document.
Review Presentation to School Committee: The Chairman reviewed the items that will be presented. Mr. Pruner and Mr. Wertz stated that they have met with Dr. Jackson regarding the approval of the construction documents. The educational specifications were changed in December 2002 and this increased the budget from the $19,900,000 to the present budget. The Committee asked about the forced main work being bid out as a separate piece of the project bid out under MGL Chapter 30 §39M.
Other Business
Wilber Municipal Building A/E Contract Status - Information for the cost proposal will be forwarded to Committee early next week to be reviewed.
Next meeting December 3rd will be held at the Sharon High School Library: The architect for the Wilber School project will be invited to attend this meeting.
Future meeting dates: December 3rd and December 17th. These two meetings will be held at the Sharon High School Library.
The meeting Adjourned at 9:30pm
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
_______________________________ ____________________________
Signature of Chair Date of Acceptance
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