SHARON STANDING BUILDING Committee
MINUTES
DECEMBER 3, 2002
Members Present: Joel Wolk, Gordon Gladstone, Fred Clay, Deb Benjamin, Tim Quirk, Linda Lurie, Brian Pariser, Don Gilligan, Bill Croteau
Members Absent: Steve Kennedy, Dave Belton
The meeting opened at 6:30 p.m. at the Sharon High School Library
Minutes: October 29, 2002, November 12, 2002, November 19, 2002
MOTION: To accept the minutes of October 29, 2002 as amended. (Gladstone/Clay – Unanimous)
MOTION: To accept the minutes of November 12,2002 as amended. (Gladstone/Clay – Unanimous)
MOTION: To accept the minutes of November 19, 2002 as written. (Gladstone/Clay – Unanimous)
Invoices
Cottage Street:
Heery International, Inc. (November – Cottage) $16,750.00
DF Pray ( Req. #12 – Cottage) $389,942.70
Strekalovsky & Hoit (Inv. # 25 – Cottage) $6767.50
East Elementary School:
Heery International, Inc. ( November – East) $17651.00
World Com/Verizon ( 19.17/50.69 – October – Admin-East) $69.86
DF Pray ( Req. #3 – East)$256,417.85 (HOLD –pending revised requisition)
Monthly Financial Reports: November – Cottage Street, East Elementary, Wilber School
Correspondence: Reading File
Cottage Street School
Minutes – IT Coordination Meeting Minutes 10-28-02
Clerks Daily Reports – November 4-22, 2002
Architect Daily Reports – October 9, 16,23,30, 2002
EDG Reports – June 5,12, July 3,18,22,22, August 9,22,Sept. 11,27,2002
East Elementary School
A copy of the Board of Health Permit
A letter to W. Baker RE: MCAS Testing dates
Construction Meeting Minutes 11/13/02
A memo to P. Costello RE: Amendment to Heery’s contract
Abutters notification RE: contact information
A memo to K. Wertz RE: Gas line
A Letter to R. Hoit RE: Inv. # 14
Clerks Daily Reports – 11/4/02 – 11/15/02
UTS – Testing Reports: November 5,7,7,8,8,12,12,12,14,14,15,15,18,18, 2002
Wilber Municipal Project
A letter to the SSBC from Overhead Door RE: product information
A letter to the SSBC from KBA RE: Offer to tour building renovation projects
A letter from Geiser Engineering Corp. RE: services
Cottage Street Elementary School (Heery, Strekalovsky & Hoit): Mr. Tom Feeney gave an overview of the construction project at Cottage. Finish work is taking place at this time. The 6 new classrooms are nearly complete. Heat was turned on in the gymnasium. The backboards have been installed. Member Croteau asked about the length of the court run off. The backboard installation was modified to make a longer run-off area. The Committee asked that there is confirmation that the gym is lined to accommodate the changes to the backboards. The technology installation is progressing. The media center drywall is nearly finished. The Committee discussed the lower parking lot and the testing of the bus turn around. The elevator doors and wiring has been
completed. The telephone line needs to be installed in the elevator. The intercom and clock system is being installed. The vendor will be conducting a training session for the users. The temporary relocation of administration is being coordinated at this time. Member Clay asked about the temporary occupancy permit. Mr. Yost is communicating with the Building Inspector. The Chairman asked for a written status for this issue to be forwarded to the Committee.
Potential Change Orders: Mr. Feeney is reconciling the PCO log between the architect and the contractor.
FF&E and Technology purchasing status: There should be updates for the next meeting.
East Elementary School: (Strekalovsky & Hoit)
Mr. Peter Collins gave an overview of the status of the project at East Elementary School. The Committee reviewed the proposed abatement work in the ceiling area and pipe insulation. The coordination of this work is being finalized with the School Administration. The original documentation of the HAZMAT removal will be forwarded to the School Administration for their records. The foots have been poured. Crushed stone was added to some areas of the footings due to soft soil and some clay subsoil. It is estimated that the steel will be erected during the first month of the year. The color selection will be reviewed by the School Administration. The Superintendent of Schools will approve the final selection. NSTAR submitted a cost proposal. Mr. Collins is speaking with NSTAR regarding the cost impact of
this proposal. He feels that service would be increasing and would be generating revenue. The Committee reviewed a letter from Heery regarding the irrigation system at the East Elementary School. A question was raised if the cost of a well was reimbursable. The impact of the well on the Town’s water system was also discussed. The DPW will be doing a site investigation and Heery will report back to the Committee.
Decisions to be made:
Library Redesign: This should be brought to the Committee at the next meeting for approval.
Phasing Schedule Changes: The idea of swing space was discussed. The Chairman asked Heery to provide a report to the Committee regarding the impact of these changes. This will be an action item at the next meeting. There was discussion if the swing space would be from the relocation of the kindergarten classrooms to Cottage.
FF&E and Technology Purchasing Status: The Technology contract is being modified so that a purchase order can be issued. The FF & E list has not changed.
Sharon Middle School
The Chairman discussed the presentation he made to the School Committee.
At the School Committee meeting the Chairman was asked if the Committee would review a new phasing schedule that was different than proposed. A letter of instruction will be forwarded to the Committee from the School Department. School Committee Member Gilligan stated that the Middle School is in a bad situation due to its poor physical condition as well as the town's fiscal situation. Member Gilligan stated that the School Committee is asking for the SSBC's guidance to move forward with making the building usable and safe for children. Member Croteau asked questions regarding the establishment of a prioritized repair list based on a set dollar amount. Chairman Wolk recommended that the School Committee reviews the detailed cost estimates and come forward with a complete list of items that are important to the
functioning of the school. Members Quirk and Croteau will be working on the contract close out procedures with Kaestle Boos Associates, Inc.
Wilber Municipal Building (STV Inc.)
Status of Sharon Town Administration Representative: Mr. Mike Baskin gave an overview of his status due to his conflict of interest. He stated that he is filing a full disclosure with Town Counsel's office.
STV Introduction and Schedule: Members of the STV design Team introduced themselves. In attendance was Keith MacKenzie – project manager, Joe Rizza – Town Hall and Council on Aging Designer, Melissa Bennett – Library Designer. There was discussion regarding the invoicing scheduling. STV will be submitting invoices on a monthly basis tied to milestones that they have established and reviewed with the Committee. The Committee reviewed that the future contract for construction and it will be the AIA document 201 - 1997 version. This has no impact on the STV design services contract. The Town uses the standard form that is then modified by the architect. The proposed fee for the contract is $370,000.00 as outlined for basic services in the RFP. The meeting schedule will be coordinated and the
Committee will be notified.
Additional Services: The Committee requested STV to submit three proposals for survey work to be forwarded to the Committee. Geotechnical services can be delayed at this time. HAZMAT investigation and selective demolition needs to be completed.
MOTION: To approve the proposed fixed fee of $370,000 as outlined in the RFP. (Quirk/Clay - unanimous)
MOTION: To authorize the Chairman to send a Notice of Proceed letter to STV effective December 3, 2002. (Quirk/Clay - unanimous)
STV Contract Status – The contract will be sent to Town Counsel for completion. Contract phasing - it was discussed that this project could possibly be done on a two-phased basis - one that completes the HAZMAT work prior to going out to bid. It would reduce the risk to the Town. The cost estimate for abatement work should be developed early in the design phase. The proponents of the project will review this for Town Meeting. The budget will be established in the format that was developed and is used by the Committee on other construction projects.
Other Business – Future Meetings:
December 17th meeting at the SHS Library,
January 7th, - January 21st - February 4th, - Public Library
Election Meeting in January – to be scheduled.
The meeting adjourned at 9:45 PM.
Respectfully Submitted,
Maureen R. Doherty – Recording Secretary
______________________ ________________________
Signature of Chair Date of Acceptance
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