Septic System revision FF&E - still has a difference of $52,425.00 from the budgeted amount.
Additional GC supervision for 2nd shift for HVAC work - This item is being carried and will be reviewed in September.
FF&E and Technology purchasing status -
Bid review for wiring work (phones/clocks/intercom) is being reviewed by the School Administration and the results will be forwarded to Heery.
The FF & E budget is being reviewed and items will be evaluated for priority.
Moving plans
Movers are needed. Heery will include this as an additional service. A scope of work will have to be developed and bids must be obtained. Temporary offices for administration and health must be set-up. A loud speaker system is needed for the administration. The move is scheduled for February vacation.
East Elementary School (Strekalovsky and Hoit)
Design and SBAB Submittal Status - A hard copy of the plans have been submitted and a receipt has been attached. The SBA will review and respond back to the Committee. Member Gladstone asked how the target is set for the budget? It is set through the feasibility study and the maximum amount of reimbursement. The Committee discussed the methods of design review and if the project could have been done for less and more efficiently. Value engineering takes place at the design development review if there is an apparent overage.
Phasing review, temporary relocation of classes to Cottage - Two classes will be relocated to the Cottage Street School. There will now be two open classrooms that could be available for swing space. Members asked if the contractor should be notified. It was the consensus of the Committee not to notify the contractor on the additional rooms. The work area must be segregated from the occupied areas. A letter will be forwarded from the Superintendent of Schools regarding this matter.
Follow up on public meeting on 5/23/02: A letter will be sent to the abutters on the status on the items that were discussed.
New Entrance on Kennedy Dr. - this is not feasible as discussed by the Town Engineering Department and Department of Public Works (DPW)
A parking spot in the front of the school will be eliminated to allow for some additional green space.
Student Pick-up area was enlarged.
Dumpster area will have additional landscape.
Fencing will be increased along the property line. (Wexler Property to Pupkin Property) The abutters on the rear of the property requested that the fields be sloped away from their property. There was discussion regarding the fence extension.
MOTION: To extend the fence to Kennedy Road (Kennedy/ Croteau) 2-5-0
Motion fails the fence only goes as far as the parking lot.
Additional trees were requested to soften the view from the parking lot. This will be 10 additional trees (five trees will be relocated from other areas on the site)
MOTION: To add additional trees for $5,000 (Belton/Croteau) unanimous
Traffic patterns were discussed.
Playing Fields - two soccer fields/ two softball fields and a hardtop area. (The Committee discussed the following questions - Do we want to put in these fields, Do we want to irrigate these fields/ is there sufficient water to water these fields/ Can we put in a well.) The Recreation Department has made a request for irrigation. Irrigation has not been included. This may be included as an alternate. Mr. Wertz stated that the abutters in the rear have a severe water/drainage problem.
MOTION: To install irrigation on the field at The East Elementary School. (Belton/Kennedy) unanimous
Structural Peer Review (Heery): Heery International, Inc. reviewed the bid submissions and recommended that we hire Flood Consultants to do the structural peer review.
MOTION: To accept the proposal from Flood Consulting in the amount of $900.00 to do the structural peer review. (Kennedy/ Belton - unanimous)
Commissioning RFP (Heery) - nothing has been done on this. There was discussion about the role of a commissioning agent. A commissioning agent usually reviews the plans and makes recommendations as to what to carry for testing. Second -makes sure that the mechanical equipment is installed as planned. Third - they come in and run through the system and make sure that it is running properly. Training is including in the specifications. There is some overlap. This is a protection for the system after the contractor has completed the job and the warranty has run out. Heery will modify the commissioning RFP and respond back to the Committee prior to the next meeting. This item might have to be included as an addendum item.
Decisions to be made: June 11th - going out to bid. July 2nd filed sub bids/ July 11th - general bids. Pre-bid conference on June 24th.
Middle School project design (Kaestle Boos)
Design Status - Mr. Mike McKeon gave an update on the ArchitectThe project schedule was reviewed. The architect stated that he feels that they need three summers to work on the job. The architect stated that he needs a list of department coordinators to sign off on classroom layout. The Committee reviewed the plan and suggested that it may be more aggressive but life safety issues must be maintained. Mr. Wertz asked about the implementation heating system work and maintaining a working HVAC system.
The septic system needs to be completed first because the front addition is planned in the area where the septic system is currently located.
The portable classroom entry will be maintained throughout construction. Other areas of entry and egress will be identified with the School Administration team.
Some gym lockers will not be available for several months.
The portable classrooms will be the last areas to be removed. This allows for some additional swing space.
Construction cost estimate and project budget: The Committee reviewed the budget that coordinates with the revised/approved Education Specification that was approved by the School Committee. Mr. Tony Pruner compared the KBA budget to the Heery budget. A decision must be made to determine what is the amount the budget should be. Members discussed how the much money is needed to meet the program. Member Gladstone asked if we could reduce the budget amount while maintaining the program that was approved by the School Committee. The project cost figure will be forwarded to the School Committee and it is up to them to make comments to Standing Building Committee. The Committee was hesitant to suggest any cost saving measures that might affect
the program. Mrs. Lurie suggested that plan layout should be discussed with the Dr. Jackson - the Superintendent of Schools of Schools. The materials and program will be reviewed between the architect and construction manager to evaluate if there are any cost-effective changes that could be implemented.
FF&E and Technology Budgets - This budget is being developed by the School Administration. The KBA proposed budget is $500,000 for FF & E and $500,000 for technology. A FF & E coordinator will be added when the project goes out to bid.
Wilber Municipal Building
Other Business -
School Committee and Standing Building Committee Relationship: School Committee Representative, Don Gilligan asked about the working relationship between the SSBC and the School Committee. The members of the Committee reviewed the article that established the Committee and what their roles and responsibility are in relation to the other boards and Committees. Member Gilligan asked questions regarding developing the costs and project development. Mr. Gilligan asked if we could set up a set of procedures for the school Committee to follow in the construction process. The Committee was originally set -up to be an independent board separate from other boards and Committees.
A meeting with Heery will be scheduled to discuss project management and to add an amendment to their contract for future services on East and Middle. Member Gladstone stated that he would like to have this meeting take place prior to signing a contract amendment.
The next meeting is scheduled for June 18th at the School Administration Building at 6:30pm
MOTION: To adjourn at 11:00pm (Gordon/Belton - unanimous)
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
______________________ ________________________
Signature of Chair Date of Acceptance
