It was determined that the SSBC would pursue the conceptual idea as outlined in Alternative #4 in the Wilber School Reuse Study
There was discussion regarding the addition of members to the SSBC that would represent the proponent. It was unclear as who was the proponent and if it was necessary to have three members added to the committee, one each representing the Library, Council of Aging and Town Offices. A question of having alternative members was also raised. The members of the SSBC were polled as to their opinion of the need to have one associate member or three associate members appointed for this project. The committee was evenly divided on this issue. The representatives from the Board of Selectmen and Town Manager felt that three associate members should be appointed. The consensus was to have Mr. Puritz ask Town Counsel to render an opinion on the following questions.
Review the article originally setting up the Standing Building Committee and determine if it is required to have individual representatives or can there be just one representative for this and future projects.
Who is the proponent of the article for Town Meeting?
Ask if the SSBC can request that the architect give an estimate comparison regarding tearing the structure down vs. renovation of the existing structure.
The time line of the project was also discussed. It is the intention of the Selectmen that this Project will be considered at the Annual Town Meeting in May 2003. To meet this schedule, the RFP for architectural services will need to be issued by the end of July. The Design Development package including the project estimate will need to be substantially completed by early February and fully completed by early March to allow the proponent to make the necessary presentations to the appropriate Town boards.
The committee determined that there was a need to have a traffic engineer and HAZMAT consultant. The possibility of doing this project as design-build was also discussed and will be investigated further.
The meeting adjourned at 8:10pm.
Respectfully submitted,
Maureen R. Doherty
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Signature of Chair Date of Acceptance
