MOTION: To authorize a change in the request for the increase in the gym storage room door from 3' to 6' with an estimated cost of $1200. Discussion: Member Kennedy asks why this is being discovered now rather than earlier in the project) the architect will issue A CCD. (Gladstone/Quirk
Status of Public Utilities Coordination
Heery International, Inc. and Strekalovsky & Hoit are following up this item. A credit should be issued from the utility company.
East Elementary School (Strekalovsky and Hoit)
Status of bidding: Strekalovsky and Hoit gave an over view of the bid distribution set for the East Elementary.
Board of Health Approval - The Board of Health gave their approval.
MEP Comments and Potential Rebates - Strekalovsky & Hoit were requested to confer with GGD asking them to identify any potential rebates from the utilities and if there are any possible updates are available.
Commissioning RFP (Heery) A proposal will be forwarded to the committee for the next meeting. Member Clay had suggested issuing another RFP for different scope of work for this service. He reviewed the first RFP and thought we could possibly reduce the scope so that it doesn't duplicate the services that were outlined in the specifications. There was discussion regarding if this valid for East and not for Cottage. Chairman Wolk stated that we could redo the RFP to include both schools. It was omitted from Cottage due to budget constraints. Mr. Pruner stated that it was his personal observation that commissioning was not necessary but the committee wanted an individual with mechanical expertise to overview the systems. Member Gladstone asked about responsibility of
the Commissioning Agent to point out any deficiency to the appropriate parties and wanted to know for how long they are on staff. Mr. Pruner stated that he would distribute the RFP to all committee members.
Decisions to be made - Heery will review the comments on the specifications with Strekalovsky and Hoit to insure that these items will be addressed in the addenda prior to bidding.
The committee reviewed a letter from Mr. Robert Maidman, an abutter to the East Elementary School regarding the community meeting. This letter was forwarded to the DPW director for review. Member Lurie stated that in the past the PTO's have been very instrumental in working on solutions of traffic problems. Mr. Eric Hooper stated that this is a constrained site and is similar to many other elementary schools in the State. Member Lurie stated that in the streets around Cottage Street there are directional street signs that move the cars in an orderly fashion. Traffic problems are the responsibility of DPW and the Police Department. The Chairman stated that he would write a letter to this abutter.
FF & E budget will be furnished at the next meeting on the 16th.
Middle School project design (Kaestle Boos)
Design Status - parking requirements - Mr. Dave McKinley and Mr. Ron Ashton were present to give an overview of the requirements of parking and possible zoning variances. (Existing - 120 spaces/proposed - 159/ Zoning Regulations up program requirements or can we work around the existing programs and squeeze as many spaces as possible. Chairman Wolk stated that this is an educational requirement by the School Department and we need direction, as this is not under the jurisdiction of the SSBC. Mr. Mitch Bluestein, School Committee member, gave his opinion regarding the need of the tennis courts for tournament play. The School Committee has to present the issue before the Zoning Board of Appeals to ask for the variance. The SSBC requested the architect to maximize the number of spaces that could be put on the site. There were three options that were discussed: 1). Do nothing until the project goes out to bid Committee that we have to change the site program or we do nothing and tell the School Committee to go before the ZBA. The site plan that was presented to the SSBC at this meeting - will be incorporated as the contract document even though they do not meet the requirements for Zoning. This project may not go out to bid for several years and we can deal with any permitting issues and costs as it gets closer to the bid date.
Mr. Ashton gave an overview of the meeting that he had with the staff. There was a request from staff to add a movable wall between two conference rooms. The committee was opposed to adding a movable wall. The committee instructed the architects to go before the Board of Health prior to the completion of construction documents.
Public Utilities - Summary of communications with NSTAR; Bay State Gas; Verizon, AT&T - this contact is being established at this time.
Decisions to be made - The committee asked for copies of the meeting minutes and recommendations from the school administration. Mr. Ashton will forward this to the committee.
FF & E - layouts have been done. Furniture Specifications for the project are not included in the Architects Contract. The chairman stated that they would like a budget on this item that has been developed by the School Department. A FF & E consultant should be used on this project.
The committee reviewed a list of potential savings for the Middle School. No action was taken on this list because the reimbursable amount may be different in the future. This list will be filed for review again at a future date.
The committee would like to look at the reconciliation of the cost estimates for the project. The cost estimates should be developed as if the project was going out to bid at this time. The project will last 30 months.
The chairman asked for a presentation on the phasing plans to be presented at the next meeting.
Heery Contract Extension -
Member Gladstone asked why we were doing the spreadsheet as opposed to Heery as they are being paid for this services. Chairman Wolk stated that he feels that we are more capable to produce this report.
We need to have a decision regarding their contract decision. Though we should be specific to their duties. The possibility of adding on oversight committee to review the implementation of their contract was discussed. It was discussed that we were buying a "package" with a final product.
MOTION: That the SSBC accept HeeryAttachment B is modified as follows:
Credit for the deletion of the New Early Education Center project (East Foxborough Street site) from the program in the amount of $51,857.00
Add for the continuation of pre construction phase services for the East Elementary School Project through September 15, 2002 in the amount of $25,000.00
Add for the continuation of pre construction phase services for the Middle School Project through November 1, 2002 in the amount of $70,926.00
Add for the construction phase services as described in Section C and D of Attachment A of the Agreement for the East School Project through March 15, 2004 in the amount of $326,571.00
The following Article 2.5.4 is added:
2.5.4 Project Director (Cottage, East, Middle) Project Manager (Cottage, East, Middle) Clerk of the Works (Cottage) Clerk of the Works (East)
All other terms and conditions of the Agreement remain in full effect.
(Kennedy/Quirk
Other Business - The Wilber School issues have been presented to Town Counsel. The committee will abide by the decision of Town Counsel. The RFP will include asking for the cost of demolition versus renovation to be developed unless directed otherwise by Town Counsel.
MOTION: To adjourn at 11:00pm (Quirk/Croteau
The next meetings are scheduled for July 16th and 30th.
Respectfully submitted,
Maureen R. Doherty
________________________ _____________________________
Signature of Chair Date of Acceptance
