Sharon Standing Building Committee
Minutes
July 30, 2002
Members Present: Deborah Benjamin, Fred Clay, William Croteau, Donald Gilligan, Steve Kennedy, Linda Lurie, Brian Pariser, Tim Quirk, Joel Wolk
Chairman Wolk introduced the two new permanent members of the Standing Building Committee. They are Deb Benjamin- 3-year appointment and Brian Pariser – 2-year appointment.
Minutes:
The minutes of July 16, 2002 were accepted as amended. (Quirk/Clay – unanimous)
Invoices:
Heery International Inc. – ( Middle School 25890- April/May) $54,178.00(Kennedy/Lurie – unanimous)
Heery International Inc. – ( East Elem. School 25890- April/May) $ 26,965.00 (Kennedy/Lurie – unanimous)
Strekalovsky & Hoit (East Elem. Inv. # 11) $16731.40 (Quirk/Lurie – unanimous)
Comm. Of MA (MCPPO Classes – System wide design) $1,000.00 (Quirk/Clay 8-1-0 Lurie opposed) Note: funding of these courses will be reviewed with the Town Administrator.
Correspondence: Reading File
A resume for Clerk of the Works from Stephen May
Cottage Street School
A letter to S & H from Heery RE: CPM Construction Schedule
A letter to S & H from Heery RE: Relocation of Power Poles
A letter to NSTAR from Heery RE: Change in Scope of Work
A letter to S & H from Heery RE: SKC-1-7-19-02
Minutes – Management Meeting – 7-10-02
An e-mail from SSBC to S & H RE: carpet subcontractor
Logs
Change Order Proposal Log: 7-16-02
Request for Information (RFI) Log
Project schedule – Two week Look ahead
Clerks Daily Reports
July 8, 2002 – July 12, 2002
Architects Daily Reports
June 19,26, July 3, 2002
Testing Results -Briggs Engineering and Testing
Soils Report 7-16-02
Daily Reports: May 16, 21,22,23,30,31,31 June 3, 2002
East Elementary School
A letter to S & H from Heery RE: Additional Services
Cottage Street Elementary School (Heery, Strekalovsky & Hoit)
Construction and Budget Status: Mr. Joe Maggiore gave an overall of the project. The summer work is 60% complete. The new addition and face brick are 90% complete. The new addition media center is progressing well. The demolition work on existing Part C is complete. Abatement work has been done. There were some additional areas that contained asbestos that were discovered during the demolition phase. Manifests are being collected and will be transmitted to Ken Wertz at the School Administration. Site work on the leaching field is complete. There appears to be no delays on the project and things are progressing well.
Potential Change Orders: The committee reviewed the proposed construction change order log. The Construction Change Directive procedure was resolved.
Status of Flooring Subcontractor: Capital Flooring (the second low bidder has been on site) RLM has been officially notified that they have not performed and the contracted has been revoked. The bonding company has been notified and they are aware that Capital Flooring will take over for RLM. DFP will be forwarding documentation to Strekalovsky and Hoit. Member Kennedy asked that information this matter is forwarded to him so that he can discuss this with the Town’s construction counsel.
FF&E and Technology purchasing status: There were no additional purchase orders put forward at this time. The FF & E spreadsheet will contain an additional column so that the purchased items can be checked off.
Decisions to be made:
Move to new building: A draft scope of work is being developed. Member Kennedy asked if it is possible that the move can take place over the December vacation.
Commissioning: Heery has not put together this scope of work. Heery will furnish the committee with a modified scope of work at the next meeting on August 13th. The chairman gave an overview of the project for the new members.
East Elementary School (Heery, Strekalovsky and Hoit)
Results of July 25th Bid Opening: Mr. Hoit gave a report that 10 general contractors bid on the project. DF Pray is the apparent low bidder with a base bid of $8,885,541. The price including alternates is $8,942,163.00. Both Heery and Strekalovsky & Hoit are satisfied with the work that has is being done at the Cottage Street Project.
MOTION: To accept the base bid of $8,885,541.00 as submitted by DF Pray Inc. for the East Elementary School Project. (Kennedy/Lurie - Unanimous
MOTION: Alt # 1: To accept the bid for the acoustic package for the gym: $9,098.00 (Kennedy/Lurie - unanimous)
MOTION: Alt # 2: To accept the bid for Bleachers in gym $14,363.00
(Kennedy/Lurie - unanimous)
MOTION: Alt. #3: To accept the bid for irrigation to play fields in rear of school. $33,161.00 (Kennedy/Lurie - unanimous)
The total contract amount for construction at the East Elementary School is $8,942,163.00. Notification should be received from the Department of Education by the end of the week. Once this letter has been received then the contract will be signed by DF Pray and forwarded to the committee for their signature at the next meeting. The chairman and architect congratulated both the design team and project manager for their diligence in preparing the bids.
Proposed Project Budget: The budget should be kept at $12,000,000 as this is close to the state allowed reimbursement amount. Member Lurie stated that she is opposed to this budget amount as Town Meeting appropriated $12,600,000.00 Member Kennedy stated that the additional $600,000 was calculated in as a safety when estimating costs early in the design phase.
MEP Comments: A resident raised comments on the design on these systems and these have been forwarded to GGD for their input on this matter. A response will be forwarded to the SSBC.
Award of Commissioning Contract (Heery): Mr. Peter Collins presented a proposal in the amount of $50,820.00 for Commissioning Services at the East Elementary School.
MOTION: To direct Heery international to enter into a contract as outlined in the proposal from Shooshanian Engineering, Inc. for the commissioning of the East Elementary School for $50,820.00 - including the Heery Mark-up. (Kennedy/Lurie 7-2-0-Gilligan/Clay opposed) Note: Member Croteau stated that he would like to see the contract run through construction.
Decisions to be made:
Member Croteau asked about the cost associated with CHARMSS. Heery will work on this and schedule of values and report back to the committee at the next meeting.
Mr. Ken Wertz asked if we could request the use of the fields for fall use by the school and recreation. The committee asked if we could get this request in writing.
A request was made to pay for some additional janitorial work. The committee agreed that Mr. Wertz should approve the time and forward the information in accordance with the payroll reimbursement procedure in effect.
The committee reviewed several proposals that were submitted by Strekalovsky & Hoit for additional services during the construction phase of the East Elementary School project. The following motions were made.
MOTION: To accept the proposal for material testing services as submitted by Universal Testing Services (UTS) of MA - not to exceed $25,000(Quirk/Kennedy - unanimous) (includes mark-up)
MOTION: To accept the proposal submitted by Engineers Design Group (EGD) for Chapter 17 structural review not to exceed $13,750.00 (Croteau/Kennedy - unanimous) (includes mark-up)
MOTION: To accept the proposal for construction monitoring and air sampling for asbestos abatement work submitted by Universal Environmental Consultants (UEC) not to exceed $33,000. (Kennedy/Croteau -unanimous) (includes mark-up)
MOTION: To accept the proposal for professional services for Technology Services as submitted by Garcia, Galuska, Desousa (GGD) - lump sum of $8,800.00 (Kennedy/Croteau - unanimous) (includes mark-up)
Middle School project design (Kaestle Boos): Mr. McKeon will gave an overview of the project. The committee received a sewer survey that was prepared by R.E. Cameron. The wetland delineation will be reviewed.
Conservation Commission meeting is scheduled for August 1st. The committee asked the architect to ask for clarification if this is an informational meeting or are we looking for an actual order of conditions. We have the final site plans. Mr. Collins and KBA will be in attendance at the meeting.
Design Status - parking requirements: A schematic of zoning requirements will be forwarded to the Committee.
Final Document Package - The architect presented several color boards to the committee. The architect was directed to present these schemes to the school administration and suggested that it would be helpful to have their interior designer present to assist the school administration in their selection.
Board of Health Approval: The meeting is scheduled August 12th. Mr. Collins and KBA will be present at this meeting. Members of the Standing Building Committee were invited to attend.
Public Utilities - Summary of communications with NSTAR; Bay State Gas; Verizon; AT&T - the committee would like to see some documentation that these contacts have been made and a report of each utility be issued be for the committee review. The building has been designed in accordance to the rebates that are available at design time. Chairman Wolk asked who fills out the rebate application.
Mr. Collins will research the rebate application process for both the East and Cottage Street Schools.
Decisions to be made:
A confirmation regarding the number of tennis courts that are required for education specifications from the School Committee is needed. This item was referred to Member Gilligan as the school committee liaison.
Signature of Heery Contract: The members of the committee signed the Heery contract. It will be forwarded to the Town Accountant’s office for signature.
Other Business - Wilber Municipal Building- we are awaiting the appointment of the three members.
Future Meeting Schedule – August 6th, 20th, September 10th and 24th.
The meeting adjourned at10: 00pm
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
_________________________________ _____________________________
Signature of Chair Date of Acceptance
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