SHARON STANDING BUILDING COMMITTEE
MINUTES
AUGUST 13, 2002
Members Present: David Belton, Deb Benjamin, Fred Clay, Don Pariser, Steve Kennedy,
Tim Quirk, Joel Wolk
The meeting was called to order at 6:35pm at the School Administration Offices.
Minutes:
MOTION: To accept the minutes of July 30, 2002 (Belton abstains Kennedy/Benjamin - unanimous)
Invoices:
Strekalovsky & Hoit Inv. # 21 – Cottage Street - $22,860.12 - Kennedy/Belton - unanimous - (Heery will send a letter to S & H about the discrepancy with Briggs)
Heery International, Inc. Inv. # 26817 - Cottage Street $16,750.00 (Kennedy/Belton - unanimous)
Merrick, Louison & Costello - $157.50 (Kennedy/Belton - unanimous)
DF Pray Requisition # 8 – Cottage Street 46% complete) $ 949,725.08 (NOTE: The committee discussed the schedule - and requested that a line item be added to their requisition - in September) Kennedy/Belton - unanimous
Correspondence: Reading File
Cottage Street School
Construction Meeting Minutes: # 32
A letter to NSTAR from Heery International, Inc. RE: Revised Scope of Work
A letter to NSTAR from Heery International, Inc. RE: Utility Pole Relocation
A letter to Verizon – Utility Pole Relocation
A letter to DF Pray from Heery RE: Certified Payrolls
Logs
Clerks Daily Reports
7-29-02 – 8-02-02
7-22-02 – 7-26-02
7-15-02 – 7-19-02
Revised Daily Reports: 5-13-02,5-23-02,6-20-02,7-5-02
Testing Results -Briggs Engineering and Testing
7-5-02 – Concrete
7-16-02 – Title V – Replacement Soil
East Elementary School
A letter to DF Pray from SSBC RE: Notice of Award of Contract
A letter to Strekalovsky & Hoit from SSBC RE: Motions for Additional Services
Copies of letters from Heery International, Inc. to bidders for Material Testing & Inspections
Cottage Street Elementary School (Heery, Strekalovsky & Hoit)
Construction and Budget Status - the committee discussed the scenario of reduction of retainage when DF Pray completes the addition. This item was tabled until February. Mr. Feeney gave an overview of the construction progress. The classroom materials are being stored in the cafetorium. The existing 8 classrooms should be completed and ready for school use. The leaching field should be completed this week and pump chambers and pumps should be installed next week and it should be working for the return on the teachers. Heery will notify the committee with more information on the arrival of the pump chamber. Mr. Feeney stated that there might be an additional cost associated with the installation of the information technology (IT) equipment. Minimal work has been done on the new
addition due to the focus of getting the 8 classrooms on line. The addition should be enclosed by the end of the month. The heating system should be converted from steam to hot water for the upcoming heating season. There was discussion regarding the installation of the fields. Member Kennedy asked Heery to check with the appropriate Town departments regarding the watering bans. Mr. Ken Wertz asked that a procedure be developed to handle any heating problems. This will be coordinated with Heery.
Potential Change Orders - the committee reviewed the construction change order log. Chairman Wolk asked the committee review the grading changes prior to adding this to the change order. The committee discussed the air conditioner in the teacher’s room - the scope of work will be reviewed. The chairman asked about landscaping - the front landscape work would be done when the work in that area is completed.
Budget: The committee reviewed the Cottage Street project. Heery's anticipated reimbursable would be for commissioning services. The contingency was reviewed and with the upcoming renovation of the existing building in February as there may be some unknown conditions.
Status of Flooring Subcontractor - The committee reviewed the correspondence that was submitted by the architect. Member Kennedy will forward this to construction counsel. The architect stated that DF Pray would be executing a contract with the new flooring contractor. Mr. Pruner asked if a zero balanced change order could be executed to reflect this change in the contract.
FF&E and Technology purchasing status - there is no change at this meeting. A meeting will take place on August 14, 2002.
Decisions to be made:
Status of lockers - they have been submitted and approved.
Color selection is 95%. - Dr. Jackson will give the final approval. Notification will be sent to the committee.
Commissioning - Shooshanian has submitted a proposal for commissioning services for the Cottage Street project. Heery reviewed this proposal with the committee. Chairman Wolk asked if this could result in additional costs being charged by the general contractor. Mr. Pruner stated that there could be some additional charges - that's why the scope needs to be reviewed very carefully. Member Clay stated that he feels that Mr. Wertz needs to review and approve the scope of this project. The members of the committee were asked to review this proposal and report back to Heery. Heery will forward a revised scope to the committee via e-mail. This item will be on the agenda for approval at the August 27th meeting.
Certified Payrolls – Member Kennedy advised the committee that it had come to his attention that the Contractor and the subcontractors were not fully in compliance with the requirements regarding the timely submittal of certified payrolls. In accordance with the requirements of their contract, Heery was directed to document their efforts to secure this documentation. Heery advised that the offending Contractor and subcontractors have been put on notice and directed to respond within 10 days. Heery will advise the SSBC if compliance is not achieved, at which time the matter will be referred to counsel for guidance.
East Elementary School (Heery, Strekalovsky and Hoit)
Contract with D.F. Pray - Status - The committee reviewed the changes that were made in the contract. The contractor made changes on the date and substantial completion. This item was discussed and will be reviewed by Town Counsel.
MOTION: To authorize the chairman or vice chairman to execute either the original contract or revised contract between the Town of Sharon and DF Pray, Inc. for the East Elementary School project in the amount of $8,942,163.00 pending approval from Town Counsel. (Kennedy/Clay – unanimous)
Proposed Project Budget - The school department has asked that the budget approval be tabled for two weeks for the school department review of the FF & E line items.
Building Permit Status - Drawings have been issued to the Building inspectors offices. The chairman asked if the submitted drawings were stamped. The building inspector asked if narratives for the mechanical systems could be furnished. This item was tabled for two weeks.
MEP Comments - This item was tabled for the next meeting.
Proposed Mobilization (Heery) – The Pre-construction meeting will take place on Monday, August 19th at 10:00AM. Dr. Freedberg will be sending out a letter to the school population regarding the upcoming construction. Groundbreaking will be planned for September.
Decisions to be made
A letter was received from Dr. Jackson regarding costs associated with moving services for the library at the East Elementary School.
MOTION: To authorize the custodial/maintenance staff be authorized to perform moving services of the existing library at the East Elementary at a cost not be exceed $1,000. (Kennedy/Clay - unanimous)
A letter was received from Dr. Jackson requesting that the construction phasing schedule for the existing soccer fields at the East Elementary School reflect a start date after November 1, 2002. This was discussed and was tabled until the next meeting - it is unlikely that we can accommodate this request. The Recreation Department will be notified that the fields will be unavailable for recreation use this fall.
Middle School project design (Kaestle Boos)
Design Status and Issues - The architect reviewed the proposal from R.E. Cameron for the Wetland's Mapping for the proposed Forced Main Project. The committee reviewed this item and will table this proposal until a date that is closer to the start of the project. Heery will review the cost estimates for the project, which is at 90%. Daedalus Projects will furnish this report by September 1st. The color palettes have been reviewed by the school administration. The Chairman asked that these colors be reviewed by the building principal. The committee would like a letter from the School Administration stating the acceptance of the color palette.
Board of Health, Conservation Commission - Meetings were held with both the Board of Health and the Conservation Commission. The Conservation Commission will issue an Order of Conditions for the Middle School Project. Board of Health issues are still being reviewed.
Public Utilities - Summary of communications with NSTAR; Bay State Gas; Verizon; AT&T - GGD has coordinated with NSTAR, AT & T has not yet been contacted. It was recommended that Verizon not be contacted at this time. The chairman stated that he wants to have a detail letter from GGD, which summarizes all communications between the architect, mechanical engineers and the utility companies. KBA will coordinate this with the mechanical people - to insure that all items have been addressed. The division one specifications - will be forwarded to the committee.
Other Business
Wilber Municipal Building –
Mr. Frank Sullivan stopped by the meeting to be sure that the SSBC has considered the possibility of switching the location of library and the COA in the Wilber School Building. There may be some future expansion, which allows for a senior day care center.
The RFP is being developed and will be sent to the members and the new members of the building committee for their review and comment.
A meeting of the Standing Building Committee with the members representing the various users of the Wilber Municipal will be scheduled to will review the Request for Proposals (RFP) for architectural services.
The next meeting of the SSBC is scheduled for August 27th at the Town Hall.
The meeting adjourned at 9:15pm.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
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Signature of Chair Date of Acceptance
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