Sharon Standing Building Committee
Minutes
August 27, 2002
Members Present: Deborah Benjamin, Fred Clay, William Croteau, Timothy Quirk, David Belton, Brian Pariser, Linda Lurie, Joel Wolk, Wilber School Reuse members - Robert Levin, Arnold Kublin, Michael Baskin
Guests Present: Jeff Yost, Joe Maggiore, Tom Feeney, Peter Collins, Barbara Dunham, Judy Freedberg, Ken Wertz
The meeting opened at 6:30pm at Sharon Town Hall.
Minutes: The minutes of August 13, 2002 were presented to the Committee.
Motion: To accept the minutes of August 13, 2002 as written - (Croteau abstains - Belton/Quirk) (Discussion: The committee decided that changes to the minutes are to be presented at the meeting which would allow for all members to review and comment)
Invoices:
Reimbursement to M. Doherty -postage & supplies,( East-$25.29,Middle-$25.16, Wilber-$19.35, Cottage-$73.66) $ 143.56. (Belton/Quirk - unanimous)
Verizon (Monthly phone bill – Cottage) $51.55 - (Belton/Quirk - unanimous)
KBA Inv. # 9 – (Middle) $123,526.62 (Belton/Quirk - unanimous) - Peter said so
The Weiner Company – Builder’s Risk Insurance –(East) $12,724.00 - (Belton/Quirk -unanimous)
PO - # 1-CR.-01-03 - Bookcases and teachers wardrobes - Cottage Street $2,060.00 - to authorize chairman to sign Purchase Order ( Belton/Quirk – unanimous)
Heery Invoices # 27442, 25890B (East Elementary School) $20,250.00 Held pending review by Member Kennedy
Heery Invoices # 27442, 25890B (Middle School) $35,714.00 Held pending review by Member Kennedy
Correspondence: Reading File
General Correspondence:
A copy of the handbook “Understanding the Open Meeting Law” – Copies will be forwarded to all members when available
Cottage Street School:
A letter to Strekalovsky & Hoit from Heery International, Inc. RE: Utility Pole and Primary Service Relocation
A letter to P. Costello from SSBC RE: Flooring Contractor
A letter to Strekalovsky & Hoit from Heery International, Inc. RE: Commissioning – Cottage
Copy of CCD # 9
Logs
Clerks Daily Reports
August 5 - 8, 2002
Architects Daily Reports
7/3,7/10,7/17,7/24,7/31,8/7
Testing Results -Briggs Engineering and Testing
Soil Compaction – 6/3, 6/5, 6/11,6/14
Concrete – 6/18
East Elementary School
A letter sent to DF Pray from SSBC RE: Notice to proceed – East
A motion memo to Town Counsel RE: Vote to sign contract
A letter to Strekalovsky & Hoit from Heery International, Inc. RE: set of prints
Town Counsel Opinion RE: East Contract
Wilber Street School
A memo from the Board of Selectmen RE: Appointment of Richard Rice and Michael Baskin
Cottage Street School (Heery/Strekalovsky & Hoit)
Status of Construction - Mr. Jeff Yost gave an overview of the construction at the Cottage Street School. He stated that it was a great team effort to have the classrooms on line for the start of school. Light fixtures are in, walls are up and painted, technology and electrical have been adjusted. Ceilings are in and the toilet system is working. The rooms are cleaned and furnishings will be moved in. The teachers are allowed to set-up their classrooms. The cafetorium windows are being installed, caulking is still needed. Systems: Fire protection and sprinklers are installed but not working. Fire alarm systems are in and will be inspected this week. Electrical systems are all in and there will be additional lighting installed at a later date.
Intercom systems are being installed and coordinated by Signet. Data - will be a wireless system in the back 8 classrooms. HVAC - units are running - the air tests will be completed this week. The entire school is on a hot water heating system. Parking - the fence has been moved back and the lot has been cleaned. Bus drop off and pick up area has not changed. Members asked about punch list items - The architect stated that a protocol has been set -up for the new building. Mr. Wertz stated that a procedure has been set-up with the office staff for any problems that may arise within the new building area. The Chairman stated that he would like digital photos for record of each of the classrooms. Member Clay stated that he feels that Ken Wertz and his staff have done an outstanding job.
Decisions to be made
The committee reviewed the Shooshanian proposal. Mr. Wertz had comments that he forwarded to Heery. Mr. Collins had stated that Shooshanian can reduce their price by 10% and can modify their scope of work. It was discussed that this is not truly a commissioning of the systems but a verification that the system is working. Mr. Collins asked the members for comments on this scope of work. A report will be given at the next meeting.
Flooring Contractor - the committee reviewed the memo from Construction Counsel, Mr. Pat Costello - stating that there is no action needed by the Town and this item is closed.
The architect is working on a draft change order for the science case-work.
East Elementary School (Heery/Strekalovsky & Hoit)
Status of Construction - Mr. Jeff Yost gave an overview of the pre-construction meeting. There was discussion regarding the management of project from DF Pray staff. The chairman stated that we need to know how this project will be managed. A temporary parking area in the front of the school will be created. The landscape and tree situation has been reviewed. Construction Badges will be issued and will be a different color from the Cottage Street School. The construction worker communication procedure will be in place in the beginning of the project. Dr. Freedberg has been meeting with the construction manager. She'll report more when the children return to school. The committee members asked about demolition of the fields this fall.
The contractor will fence off this area and begin the work this fall.
Decisions to be made
The architect was directed to issue Change Order # 1 which changes the start date without any monetary value. The end date will not change.
The FF & E budget was presented to the committee. The present budget is $575,000. The school department is requesting $ 638,000. This will be finalized in two weeks.
Mr. Wertz asked for a clarification of the irrigation lay-out for the fields.
Middle School – (Heery International, Inc.)
The front end of the spec has been distributed and KBA is looking for feedback from the committee. The 90% documents are being forwarded to the estimators for review on September 3rd. A full report will be distributed to the committee at the first meeting of October. A budget is being developed. The committee discussed a furniture consultant. The school department must review the furniture needs for the school. A phasing schedule will be developed on a monthly basis without a year determined. When the documents are done - the cost and phasing will be done on a per year basis. The construction costs will be estimated on a date in which we feel that the school would be ready for construction in accordance with the School Committee’s agenda.
Mr. Gilligan distributed a memo to the members on Middle School Repairs.
Wilber School Project – Chairman Wolk introduced the members who will be representing the various proponents of the Wilber Municipal Project. Mr. Bob Levin (alternate – Abigail Marsters) will be representing the Library, Mr. Mike Baskin (alternate – Rick Rice) will be representing Town Hall, Mr. Arnold Kublin (alternate Frank Sullivan) will be representing the Council on Aging.
Mr. Kublin asked about the feasibility study and the how it is used when the designer architect is hired. The members discussed this and it was determined that the "plans" in the study are not final but the architect is owed a building program which is put forward in the feasibility study.
The committee members reviewed the RFP and made comments regarding changes to the document. Minor clerical changes were made. The two significant changes to the study are as follows:
Architect Basic Services - #4: Review and comment on the SEA Consultants Feasibility Study final report and make recommendations concerning possible alternatives to the conclusion of the study.
Additional Information: Delete the section on design/build.
The final RFP will be available next week.
The committee discussed the intention of Town Meeting and it's intention of the reuse of the Wilber School Building. The Chairman read a letter from Town Counsel expressing his opinion on this matter.
The Department of Public Works will assist in the RFP process by having the RFPs’ available for pick-up at their office. The project will be listed in the Central Register for publication on September 11th. Member Baskin will contact SEA Consultants so that we may have copies of the “Final” publication of the feasibility study.
E-Mail - There was discussion regarding booklet "Understanding the Open Meeting Law." The committee will use e-mail for administrative items only.
The next meetings of the Committee are scheduled for September 10th and 24th at 6:30pm at the School Administration Building.
Meeting adjourned at 10:30pm
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
____________________________ ____________________________
Signature of Chair Date of Acceptance
Approved 9/10/02
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