SHARON STANDING BUILDING COMMITTEE
MINUTES
SEPTEMBER 10, 2002
Members Present: David Belton, Deborah Benjamin, William Croteau, Donald Gilligan, Steven Kennedy, Linda Lurie, Brian Pariser, Joel Wolk
Guests Present: Jeff Yost, Joe Maggiore, Ken Wertz, Tony Pruner, Tom Feeney, Doreen Kelly,
Administration
Accept prior meeting minutes:
MOTION: To accept the minutes of 8-27-02 as amended
(Belton/Croteau 4-0-1 Gilligan Abstains)
Approval of Invoices
Heery Invoices # 27442, 25890B,27623 (East Elementary School) $25,250.00 (Belton/Croteau – unanimous)
Heery Invoices # 27442, 25890B,27623 (Middle School) $53,446.00 (Belton/Croteau – unanimous)
Verizon – Office Phone (July -Administrative – East) $50.80 (Croteau/Belton – unanimous)
WB Mason (Administrative – East) $150.07(Belton/Croteau – unanimous)
Correspondence: Reading File
Cottage Street School
A notice from DPW RE: temporary occupancy permit
Correspondence from Strekalovsky & Hoit RE: Temporary Occupancy Report
A request for information from Neil Conley – Local 7 – Certified Payrolls
Logs
Change Order Proposal Log
Request for Information (RFI) Log
Project schedule – Two week Look ahead
Clerks Daily Reports
August 12 – August 30, 2002
Testing Results -Briggs Engineering and Testing
Concrete: 7-5-02, 6-6-02
Steel: 7-17-02,6-11-02
East Elementary School
Project schedule – TWLA: September 4, 2002
Clerks Daily Reports
none
Cottage Street Elementary School (Heery, Strekalovsky & Hoit)
Construction and Budget Status -
Mr. Tom Feeney gave an overview of the construction for the Cottage Street School. School opened with minor problems and these issues are being resolved with the contractor, School Principal and Town inspection departments. The work is progressing well on the new addition. The windows in the cafeteria are in the process of being installed. The brickwork looks good. There is a nice blend between the existing and the new work. There is a septic system problem with drain water infiltration. This issue will be researched through GGD. When the new wing is complete - it will be stocked with existing furniture. Heery is developing a plan and scope of work for getting estimates for moving services for February. The Committee was pleased with the work that was completed over the summer. The
electrical service is being changed this weekend. When this is completed the heating panels can be programmed. The Committee reviewed the proposal for the Shooshanian for testing services of the operational systems of the project. There was discussion regarding the remaining contingency amount and how approval of this proposal would affect the bottom line of the budget. The architect expressed concern over spending this amount at this time in the project. Member Gilligan asked about the inclusion of trend logs in this proposal.
MOTION: To authorize Heery International Inc. to enter into a contract with Shoosanian (per the proposal dated 9-10-02 -2-08-019.B) not to exceed $30,000.00 (Lurie/Croteau 6-1-1 Belton opposed/ Pariser – abstains)
(Discussion - Chairman Wolk expressed the impact that this will have on the project budget. The architect and Heery expressed their concern over the amount of the contingency; however, it is the decision of the Committee. The potential cost impact could be $40,000+/-)
Potential Change Orders (Execute CO #3): The Committee compared the PCO log that was completed by Heery and noticed that items on Change Order # 3 were not included in the PCO log. The Chairman asked that any potential items that will impact the project be included in the log. The Chairman expressed displeasure of this lack of coordination. This item will be revised for the next meeting. Change Order # 3 will be submitted at the next meeting.
Status of Flooring Subcontractor - This item is closed. No action was needed from the Standing Building Committee per letter from Construction Counsel.
FF&E and Technology purchasing status - No purchase orders at this date.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction Status - Mr. Jeff Yost gave an overview of the status of the site work at the East Elementary School. A meeting with the building inspector is scheduled for September 11th to resolve any egress issues that are pending. Parking and traffic flow issues are being resolved. A scheduled of values has been submitted. This schedule is being reviewed by both Heery and the architect. The project schedule will be submitted within two weeks. The administration at the East Elementary is working on defining the arrival and dismissal changes during construction.
Building Permit Status - still pending.
Approve Project Budget (FF&E/Technology) - The amount requested by the School Administration is $638,000. Heery International, Inc. gave a summary of the review of the budget request.
MOTION: Set the budget amount to $625,000 for FF & E (Belton/Lurie 0-8-0) Motion Fails
MOTION: Set the budget amount to $638,000 - (Gilligan/Lurie - unanimous)
MEP Comments: The Chairman asked about the status of this. Strekalovsky & Hoit is working with the consultant to get this report.
Utilities - The architect stated that this item is being coordinated with the construction manager.
Decisions to be made
The library was discussed and the circulation desk is being reviewed.
The Open House is scheduled for September 25, 2002 - time to be determined.
Peter Collins will give an overview of the construction project to the school children on Friday, September 13th at 2:00pm - Members of the Committee were invited to attend.
Middle School project design (Kaestle Boos)
Design Status and Issues - The architect reported that there is a difference between the requirements of the Town Engineer and the Conservation Commission in regards to drainage. The Chairman stated that the construction manager and KBA must work together to resolve these differences and report back to the Committee. Heery will be doing a review of the estimate. MEP comments should be completed by September 24th. The Chairman asked that the documents be reviewed by the department heads and school administration for their approval and acceptance of their plans. The Chairman requested that this approval be submitted in writing to the Committee from the Superintendent of Schools. There are still 5 tennis courts planned for this school. A presentation
is scheduled for the Open House at the Middle School on October 3rd.
Project Budget - The Chairman asked if Heery could work with KBA to develop a budget as if construction would be taking place in the near future.
Board of Health, Conservation Commission - Meetings are on going and Heery will inform the Committee of up-coming meetings.
Public Utilities - Summary of communications with NSTAR; Bay State Gas; Verizon; AT&T: This will be coordinated through Heery and KBA this week. Confirmation will be forwarded to the Committee.
Partial Construction Repairs- The Committee reviewed a letter from School Committee member, Donald Gilligan, regarding Middle School repairs. Member Gilligan asked if the SBC could use their expertise to give estimates and review these requests. This was discussed with the architect and this would be an additional service. The scope of the Middle School repairs would need to be addressed through a feasibility study. Member Lurie asked if this work could be phased as part of the construction project. Member Kennedy stated that he had concerns with doing the project in a piece meal manner. This could be approached by having KBA contract with the School Committee. KBA will provide a proposal for phasing analysis work for the Middle School.
Decisions to be made -
What is the amount that is carried for the temporary classrooms?
Plans have been forwarded to the Architectural Access Board - no response has been received from this date. Plans will be forwarded to the Town’s access review board for their review and comments.
The Committee reviewed the enrollment projections and the education specifications.
MOTION: To authorize KBA to contract with RE. Cameron and Associates to do Wetlands Mapping on the forced main not to exceed $2700.00 (Belton/Kennedy - unanimous)
Other Business
Wilber Municipal Building – The RFP will be available on September 11, 2002 at the DPW Offices on South Main Street.
Renovations to Existing Police Station - The Committee reviewed the request and were concerned over the programming. - No action until next meeting when all the members of the SBC would be present.
The adjourned at 10:00pm.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
___________________________ ______________________________
Signature of Chair Date of Acceptance
| 
