SHARON BUILDING COMMITTEE
MINUTES
JANUARY 7, 2003
Members Present: Joel Wolk, Brian Pariser, Tim Quirk, Deb Benjamin, Don Gilligan, Steve Kennedy, Linda Lurie, Don Gilligan, , William Croteau, Dave Belton, Frank Sullivan, Rick Rice and Bob Levin
Members Absent: Gordon Gladstone, Fred Clay,
Guests Present: Tom Feeney, Peter Collins, Ken Wertz, Joe Maggiore, Jeff Yost, Roger Hoit, Keith Mackenzie,
Administration
MOTION: To accept the minutes of December 17, 2002 as amended SK/TQ -unanimous)
NOTE: Mr. Yost from Strekalovsky & Hoit’s Office objected to items #6 and #9 as listed in the section entitled Cottage Street School. He stated that he did not feel that these items were the result of an A/E revision. It was discussed and noted that these items were the result of the phasing change.
The following invoices were presented for payment:
East Elementary School:
Strekalovsky & Hoit ( Inv. # 15) $3,233.25 (Kennedy/Quirk – unanimous)
DF Pray (Req. # 4) $145,284.45 (Kennedy/Quirk – unanimous)
Heery International, Inc. ( Inv. # 30423) $17,561.00 (Kennedy/Quirk – unanimous)
World Com Communications $25.33
Verizon $50.94
Commonwealth of MA – (MCPPO Certification Fee) $75.00
Cottage Street School
DF Pray (Req. #13) $146,561.06 (Kennedy/Quirk –unanimous)
Heery ( Inv. # 30096) $16,750.00 (Kennedy/Quirk – unanimous)
Cottage Street Elementary School (Heery, Strekalovsky & Hoit):
Construction and Budget Status - Mr. Tom Feeney gave an overview of the construction project at the Cottage Street School. The sink bases, sinks, fixtures and painting is complete in the classrooms in the new additions. The plumbing fixtures in the toilet rooms are 80% complete. The backboards, scoreboards and clocks are completed in the gym. Work is progressing on the Media Center. The rough-in work for technology is complete. A coordination meeting is scheduled for the finish work on technology. The telephone and intercoms will be discussed at this meeting. There is an installation problem with the permanent gas line until this is resolved a temporary propane tank will be installed to power the generator. Chairman Wolk asked if the Fire Chief has approved this.
The move for the administration and nurses office is being coordinated. The punch list is being established through the architect’s office for the completed classrooms that are being turned over to the school department. The closeout procedures have been established in the specifications.
Potential Change Orders: The committee reviewed the PCO log that was prepared by Heery. There was discussion regarding some items that have been on the PCO log without resolution for some time. These items are based on coordination issues and some out of phase work. The architect is working with the contractor to resolve some of these issues.
FF&E and Technology purchasing status:
MOTION: To approve Purchase Order # Cott-tech-ffe-10 (cabling, connections and switches) in the amount of $3,305.25. (Kennedy/Quirk – unanimous)
MOTION: To approve Purchase Order # 14-DW-39-03 (for moving totes) in the amount of $595.00 (Kennedy/Quirk – unanimous) This will be charged under the moving line item.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status: Mr. Collins gave an overview of the East Elementary School - The construction project seems to be progressing well. The steel delivery is approximately two weeks late. Mr. Collins said there are several reasons why there this has been delayed. There is some submittal issues that need to be resolved. Members of the Committee asked if Heery's home office could check on the fabrication at the plant in Georgia. Abatement work was performed in the hallway in the first floor corridors during the December school vacation. Color selection is to be selected school administration. The superintendent will do final approval. The chairman asked that the committee be notified on the color meetings. NSTAR has submitted a proposal for
work that needs to be done at East. Heery International, Inc. is coordinating this issue and the contractor has carried a $20,000 allowance for utility work. There will be some poles relocated on school property.
Library Redesign: This will be presented at the next meeting of the SSBC.
Potential Change Orders: The committee reviewed the PCO spreadsheet. There was discussion concerning the plowing of the gravel parking lot. The Town's equipment is not suitable for the plowing the gravel parking lot that is being used by the teachers. It has been requested that the proposal be forwarded to DPW as this is an operational cost and not a capital cost.
FF&E and Technology Purchasing Status - $119,350 for the IT contract for the East Elementary School.
MOTION: TO approve PO # FFE-TECH-East-1 for the IT work in the amount of $119,350.00 (Kennedy/Quirk - unanimous)
Decisions to be made: There was discussion regarding the relocation of kindergarten classes.
Wilber Municipal Building (STV Inc.)
STV Contract - Has been forwarded to Town Counsel for signature.
Progress report - Mr. MacKenzie distributed to the committee copies of the Program Verification, Report on the Feasibility Study and Building Assessment Report on the Wilber School. The chairman asked if the meeting space was considered for the Town's Boards and Committees. Member Croteau asked if the meeting space in the Municipal Offices, Library and Council on Aging would be available during the off hours. Chairman Wolk asked that comments be forwarded to the SSBC office for coordination and distribution.
Building Assessment: The core and the shell of the building are in fair condition. The balconies are structural unsound and should be replaced.
Program verification – This report was distributed and will be forwarded to the COA, Library and Town Administrator’s Office for their review and comment.
Hazardous Materials - these building materials are being tested and a report will be issued.
Feasibility comments - There were comments on the parking as required in the zoning regulations. Mr. MacKenzie stated that he would be in contact with the Planning and Zoning Boards on this matter. It was recommended that STV contact Mr. Eric Hooper on parking regulations. The committee asked if the architect would look into the green building program. It was discussed that it is difficult to use the green building program with a renovation project.
Potential program increases: There is an increase of 2500 square feet (x$200 a SF) A monetary amount had not been established - the building is being designed economically to meet the needs of the Town.
Multiple construction contracts. The contract phasing of the project is still being considered. The abatement work would be bid out prior to going out to construction bid. Substantial demolition work should take place prior to construction. There is questionable dust through out the building. There are considerable amounts of "junk" in the building.
Conceptual drawings will be presented by February 4, 2003. A meeting with the abutters is being planned.
Other Business
Heery Contract Changes: Member Kennedy gave an update on the credit request for doing the monthly report. (Chairman Wolk abstained from this discussion)
MOTION: To withdraw the request for credit for the monthly financial reports. No further action will be taken on this issue of credits for preparing the monthly report. SK/TQ - (JW abstains)
Election Meeting in January 14th - 7:00pm - The committee will review the scope of work in the role.
Sharon Middle School Close Out - The committee reviewed the letter that was presented by Don Gilligan. He stated that the School Committee would like to develop a phasing plan for some of the urgent repairs for the Middle School that would be put in a Phase I of the plan. Chairman Wolk asked Member Gilligan what was requested? Member Kennedy stated that there is a phasing plan already in place and values have already been assigned for this work. Chairman Wolk asked if the School Committee is looking for work that can be delineated and put into separate contracts. Chairman Wolk asked if the School Committee has identified the items that they want repaired. 1 - HVAC, 2 - Abatement, 3. - Windows 4. Roof. - Member Gilligan was asked if the work that is being done would be
duplicated during the construction. He is looking for the costs of these four items and a phasing plan and schedule to determine how long that this will take and if there are significant cost implications with doing this work out of the scope of the construction project. The chairman and members of the committee asked if there is a scope of work that has been prepared by the school committee. The chairman asked Peter Collins to prepare a review of these items. The chairman and Ken Wertz will coordinate this with KBA and give copies of this to Heery. Member Benjamin asked how this would affect the future school construction project. The school committee is struggling how they will present this to the Town and is just requesting information. This is not a feasibility study but an extension of their work being performed by Kaestle Boos Associates, Inc.
The meeting adjourned at 9:45pm.
Respectfully submitted,
Maureen R. Doherty
Recording Secretary
________________________ ____________________________
Signature of Chair Date of Acceptance
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