Sharon Standing Building Committee
January 21, 2003
Minutes
Members Present: Gordon Gladstone, Bill Croteau, Linda Lurie, Donald Gilligan,
Fred Clay, David Belton, Joel Wolk, Tim Quirk, Deb Benjamin, Steve Kennedy, Rick Rice, Frank Sullivan, Bob Levin
Members Absent: Brian Pariser
Minutes: January 7, 2003 and January 14, 2003
MOTION: To approve the minutes of January 14th as written (Quirk/Belton - unanimous)
MOTION: To approve the minutes of January 7th, 2003 as amended. (Belton/Quirk/ 8-0-2 Gladstone/Clay abstain)
Note: Comments from Member Kennedy were read into the record and so noted: “…the instructions to the School Administration/Committee was that the SSBC needed a defined scope of work and a defined set of what they wanted as deliverables. Based on these two items, we would assess whether or not their request constituted a deviation from the original program or feasibility study and if we would be able to accommodate their request from a legal standpoint…”
Invoices
East:
Strekalovsky & Hoit ( Inv. # 14 – November) $5167.00 (Belton/Kennedy) - unanimous
Gelerman, Buschmann, & Nichols ( Inv. # 10720 – Services associated with Signet – IT) $1100.00 (Belton/Quirk - unanimous)
Middle School
Heery International, Inc. ( Inv. # 28612 – Final Payment –pre-construction services) $17732.00 (Kennedy/ Quirk - unanimous)
PURCHASE ORDERS:
CFFE8003 - Refrigerator $351.99
CFFE8203 - Gym Wall pads $2,851.40
CFFE8103 -Teachers Wardrobe $2,163.
CFFE 7103 - Projector - $1,119.00
CFFE7303 - classroom furniture $7,858.00
CFFE7703 - podium $1,609.00
CFFE7803 - storage cabinets and chairs $ 22,559.00
FFE-TECH-COTT-16 - LCD Projectors - $ 22,205.00
CFFE 7903 gym equipment $ 3,894.00
FFE-TECH-COTT - 15 $11,950.00
MOTION: Approved pending final review by Administrative Assistant and Member Gladstone either signed by Quirk/Wolk - (Belton/Clay - unanimous)
Correspondence: Reading File
Cottage Street School
Clerks Daily Reports: December 5, 2002 – January 3, 2003
Septic Tank Inflow Report: 9-25-02 – 11-30-02
East Elementary School
Clerks Daily Reports: December 16, 2002 – January 10, 2003
Narrative Reports
Heating Ventilation and Air Conditioning for the East Elementary School Additions and Renovations
Electrical System for the East Elementary School Additions and Renovations
Wilber Municipal Project
A memo to B. Puritz RE: request to review the program developed by STV, Inc.
A letter to SEA RE: Request for Town owned documentation
A transmittal to STV RE: Town owned documentation for Wilber School design
Cottage Street Elementary School (Heery, Strekalovsky & Hoit) Mr. Tom Feeney gave an overview of the construction project at the East Elementary School. The finish work is continuing on schedule. The classroom work is 98% complete. The maple floor in the gym is installed and the finish work will be done this week. The media center work is progressing - the ceiling grid is installed. Once the inspections have been completed then the ceiling tiles will be installed. The classroom move will be will take place on
Feb 15th and Feb 17th. Principal Kelly has scheduled tours for teachers and students to view their new classrooms. The Chairman asked about the intercom system. Synet is working to have this installed in the classrooms. Temporary services will be installed in the relocated administration area. Asst. Superintendent Dunham stated that there was a problem with the purchase of the phones in the phone system. Desk phones are illustrated in the contract documents. Chairman Wolk asked this to be reviewed by Heery and respond to the Committee. The lockers have not been delivered yet - it is anticipated that they will be delivered by February 20, 2003. There will be 200 lockers in the new area. There will be a safe walk way for the walkers to travel as well as for bus
students. The media center will be used as a large open classroom - used by two third grade classrooms. A tour for the Committee will be at 9:00 am on Saturday January 25th for the Committee members. Strekalovsky and Hoit are working with Town Officials for an approved egress plan. The structural engineer has been on site to review the punch list items. A meeting will take place with DF Pray, Strekalovsky and Hoit and Heery to review these structural items. There are three small items - the deficiencies were noted by Briggs and have not been responded to by DF Pray. Heery will send a written report on these items. The work in question is located above the ceiling. The completion date for the new addition is scheduled for February 14th. The punch list process has begun. The Committee reviewed a letter from Beckwith Elevator. It will be forwarded to Heery for discussion with the contractor at the pencil requisition
meeting.
Construction and Budget Status - The Committee reviewed the letter from Strekalovsky and Hoit on the change order proposal narrative. The Committee reviewed the monthly budget report for Cottage Street School. A request was made was to add a line to show executed change orders.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status: Mr. Tony Pruner gave an overview of the construction project at the East Elementary School.
Library Redesign - The Committee reviewed the proposed changes for the library room that were submitted by GGD. The architectural drawings will be presented to the staff on January 22, 2003.
Potential Change Orders -
FF&E and Technology Purchasing Status - the contract has been forwarded to Merrimack Education Center for execution.
Middle School - Project Closeout: The Chairman spoke with Mike McKeon from KBA about the Middle School proposal and will forward this to the Committee to review. KBA will contact School Committee member to confirm the scope of work that it is being requested. A request has been made to have KBA submit back up for their request for additional services. The Chairman asked about correspondence for the utility company.
Wilber Municipal Building (STV Inc.)
Review comments on previous reports. Mr. Keith MacKenzie has received some comments and will give a report to the Committee in two weeks.
Hazardous Materials Report This report was distributed to the Committee. The survey on the roof is nearly completed. Member Clay asked that the buildings condition report and the HAZMAT report is forwarded to the Fire Chief for his records.
Meeting Room Needs this was reviewed per the request of the Committee. It was stated that different departments could share some of the meeting rooms. Four meeting rooms would be sufficient for the needs for the town's use. Member Lurie asked about a Committee room for the smaller boards and Committees. Presently the Committee records are stored at the homes of the administrators or chairpersons.
Alternate Schemes A, B, C, D, & E - The architects presented five schemes to the Committee. Each of the drawings was evaluated with design goals. The Chairman asked about potential expansion opportunities. Expansion can take place at new construction. Future expansion could take place in the front of the building. The gymnasium floor would be filled. There is also some room for expansion in the basement floor level. The members asked about the use of the site and if all the programs actually fit into the building. A question was raised if a new building would be the best solution for this site. STV stated that the demolition of the building would be easier to design. Mr. MacKenzie stated that it would be less expensive to renovate this building. The Chairman asked if STV
could give us their opinion if it would be in the best interest of the Town to demolish this building or renovate this structure. Members of the Committee asked if the architect could determine what the proper program would be. Chairman Wolk stated that the appropriation and opinion of Town Counsel was specific to the direction of this Committee. The Committee stated that if a scheme for a new construction building were developed it would start from the beginning from site plan. It was requested that a scheme be developed to move the library into a free standing building on the site and a scheme that shows a brand new building. Member Croteau asked that the entrances be defined so that they stand out on the drawings. The Committee asked STV to develop a Scheme F that shows a new building. Member Levin stated that the proponents have spoken about their program. The Chairman stated that if a Scheme F were accepted by this
Committee then STV would be directed to stop all work as it was not the direction of the Town Meeting to build a new building.
Abutters Meeting 1/28/03 - The abutters meeting will display Schemes A - E. The purpose of this meeting is to open dialogue with the abutters and to solicit what their concerns are with the site.
Site use for parking spaces and site layout needs to be reviewed. Parking options were reviewed. The program parking need is approximately 220 spaces. The zoning by-laws state that the site should have 240 parking spaces. A variance may be needed in the future. A question was raised if the parking lot next to CVS could be counted as overflow parking. The peak use time for the building is at 2:00pm. This item will be discussed at the abutters meeting.
It was discussed that funding for the Wilber Municipal Project was not to be included on the warrant for the spring town meeting.
The meeting adjourned at 10:20pm.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
_____________________________ __________________________
Signature of Chair Date of Acceptance
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