SHARON STANDING BUILDING COMMITTEE
MINUTES
School Building Projects
FEBRUARY 4, 2003
Members Present: Dave Belton, Gordon, Gladstone, Bill Croteau, Brian Pariser, Linda Lurie, Fred Clay, Tim Quirk, Don Gilligan, Joel Wolk, Steve Kennedy, Deborah Benjamin
Minutes: The minutes of January 21, 2003 were submitted for approval.
MOTION: To accept the minutes as amended.
(Belton/Quirk 8-0-1 Pariser abstains)
(note a suggestion was made to have the Minutes separated into two separate sections one for the school projects and one for the Wilber Municipal project)
Invoices
Cottage Street:
World Com/Verizon (Cottage – Administrative- office phones) $ 65.03 (Belton/Quirk - unanimous)
Unicom (Technology – Cottage – partial PO cott-techh-FFE8) $12,923.72(Belton/Quirk - unanimous)
Heery (Construction Mgmt – January # 30422-Cottage) $ 17,100.00 (Belton/Quirk - unanimous)
WB Mason (FF & E PO 1-cr-01-03 – Cottage) $2060.00(Belton/Quirk - unanimous)
DF Pray (Interim Req #14 – Cottage) $69221.11(Belton/Quirk - unanimous)
DF Pray (Req # 15 Cottage) $438,270.11(Belton/Quirk - unanimous) Note: The elevator contractor payment is included in the DF Pray requisition.
Strekalovsky & Hoit ( Req. # 26 – Cottage) $4717.22(Belton/Quirk - unanimous)
Strekalovsky and Hoit (Req # 27 - Cottage) $9362.50
East Elementary School:
WB Mason ( Administrative – Office Supplies East) $62.13 (Belton/Quirk - unanimous)
Maureen Doherty - (Postage ) $37.00 (Belton/Quirk - unanimous)
Goldman Paper Co (East FF & E – EMO-159-03) $2,856.00 (Belton/Quirk - unanimous)
Strekalovsky & Hoit (Inv. #16- East ) $2081.20(Belton/Quirk - unanimous)
Heery International, Inc.(Construction Mgmt – January #31184 - East)$18240.00 (Belton/Quirk - unanimous)
Gelerman, Buschmann & Nichols ( IT – East) $970.00 (Belton/Quirk - unanimous)
Strekalovsky & Hoit (#15-Revised - East) $1034.00(Belton/Quirk - unanimous)
DF Pray (Req # 5 East) $122647.47(Belton/Quirk - unanimous)
Middle School
KBA ( Inv. #11) $30,677.49 (Belton/Quirk - unanimous)
KBA (Inv. #12) $6661.05 (Belton/Quirk - unanimous)
KBA (Inv. #1 – Off-site force main) $13475.00(Belton/Quirk - unanimous)
PURCHASE ORDERS:
The following purchase orders were approved for the Cottage Street School Project.
CFFE7303 - (desks, tables and bookcases) $7,858.08
CFFE7803 - (Storage cabinets and student chairs) $ 22,559.13
CFFE7103 - ( Projector and supplies) $1919.00
CFFE8103 - (teachers wardrobes) $2,163.00
CFFE8203 - (wall pads) $2,714.40
CFFE7903 - (gym equipment) $4,717.90
CFFE7703 - ( Lectern and sound equipment) $1,609.00
CFFE8003 - (White counter high refrigerator) $299.00
COT-FFE-91-03 (technology) $4,587.85
COT-FFE-92-03 (technology) $459.00
COT-FFEtech-11 (technology) $2,332.80
CFFE7803A- (Library - Phillips SV1) $2,025.00
CFFE8303 - (classroom and library shades) $3,068.75
COT-9-phase (portable cafeteria carts) $1,147.25
Correspondence: Reading File
Cottage Street School
Budget Report – January, 2003
Clerks Daily Reports – January 6 - 17, 2003
Meeting Minutes – relocation of admin and nurses office
Interim Form F – 75% - complete
Request for information from Local 6 for Plumbing subcontractor
East Elementary School
UTS Testing Reports(12-16-02, 1-10,10,13,14,15-03
Clerks Daily Reports – January 13 – 17, 2003
A letter to Strekalovsky & Hoit from Heery RE: Kindergarten Classroom sinks
Interim Form F – 15% complete
A letter from DCAM RE: contractor evaluation
Cottage Street Elementary School ( Heery, Strekalovsky & Hoit)
Construction and Budget Status - Mr. Tom Feeney gave an overview of the construction project. The classroom finish work is 99% and the student toilet rooms are 98%. The sinks and countertops need to be delivered. If this delivery is late then this could be a problem with obtaining the occupancy permit. The ceilings are almost complete and GGD did an above the ceiling inspection. Chairman Wolk asked about the missing lights in the Media Center. The main focus of the electrical work has been to complete the fire alarm system. Chairman Wolk expressed his concern over the lack of manpower for the electrician. Mr. Yost will call the electrical contractor and inquire about the manpower issues. The chairman is concerned with Phase II electrical work. The elevator should be inspected
within two or three weeks. This elevator inspection should be done over vacation however, the elevator will not be available for the move unless an operator is hired at $100.00 an hour. The faculty and student tours are ongoing. Training for the school maintenance staff needs to be scheduled. The commissioning work will begin soon. Mr. Feeney is forwarding the HVAC information to Shooshanian. The architect is coordinating the submission of affidavits. The structural issues have been resolved. EDG has submitted a letter to Heery. A question of cost for opening the ceilings was discussed. This will be reviewed with Heery and Strekalovsky and Hoit. Member Clay asked about the inspections and Mr. Yost responded that DF Pray will open-up the area in question. The Fire Department has not been by to inspect. The Chairman asked Strekalovsky and Hoit about the status of the request by Chief Mann for a second annunciator panel. The
media center, computer lab and administration areas will be air-conditioned. The move is scheduled for February 15th and 17th. The school is doing all the packing and the moving company is providing the stickers. Each classroom has a furniture layout that is posted in each of the classrooms. Heery is not authorized to sign for furniture deliveries.
(Member Kennedy arrived at 7:35pm)
The gym floor has been installed and finished for about two weeks. There is a question regarding the installation of the hoops in coordination with the floor painting. The court size was submitted as 50’x74’ - with an 8 foot run-off. It was requested that the run-off be reduced to a 6’ foot run-off. The hoops will need to be moved to make a gym size of 50’x78’. The gym floor will be lined to accommodate the 50’x78’ size. Mr. Yost stated that the submittal process was not followed. The striping submittal was sent about 20 days ago. The submittal for the hoops was submitted in June and returned for revision and re-submittal. DF Pray installed the hoops prior to receiving an approval from Strekalovsky and Hoit. Member Kennedy stated that we
should not have to pay for any cost associated with these changes. Chairman Wolk asked read a letter from Phil Sinrich, from adult education regarding the use of the gym for badminton and volleyball. Mr. Yost stated that this request might be accommodated if he is able to communicate with the painting contractor. The basketball courts and volleyball courts will be different colors. Member Clay asked if the basketball courts will be adjustable. Mr. Yost stated that this will be installed as per the contract documents. The original submittal for this work was rejected and DF Pray proceeded without approval.
MOTION: To paint in two additional volleyball courts and delete
the basketball logo (as long as there are no additional costs to the contract) per the letter from Phil Sinrich. (Kennedy/Quirk) unanimous. Note: Member Kennedy stated that this should not have come forward at such a late date.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status - Mr. Collins stated that due to the weather the site work has been slow. The steel is being delivered and the erector is on site. The utility work is being coordinated. The committee reviewed the site plan for utility work. There will be new and upgraded poles installed on site. NSTAR will be onsite this week. The abatement work will be on-site and a hygienist will monitor the air quality. Chairman Wolk asked about base-line test being performed. The air quality testing for the December abatement work was successful.
Library Redesign - The layout for the library has been reviewed by the school principal and needs to be approved by Dr. Jackson. The final coordination with the mechanical contractors will be reviewed.
Decisions to be made - Mr. Collins will be coordinating the moves with Mr. Wertz and the school administration. Member Clay asked about the schedule and if the work has fallen behind due to the weather. DF Pray has submitted a schedule and this has been forwarded to Heery for review. A planning meeting to discuss the phasing work will be scheduled. Member Croteau stated that if there is a request for a weather delay it should be submitted within the next requisition. The steel delivery was delayed and the submittal process is slow. Mr. Yost feels that they are not entitled to a weather delay. Strekalovsky & Hoit submitted a narrative for proposed change orders at the East Elementary School Project. These items will be submitted on a change order at the next meeting.
Middle School - School Committee Member Donald Gilligan asked about doing work through an energy management project. Member Quirk asked about the performance specifications for this work. Member Kennedy stated that a performance specification should be developed so that comparable criterion can be established and each proposal can be reviewed equitably. Several members stated that because this would not be done with appropriated funds and therefore not under the jurisdiction of the SSBC. School Committee Member Gilligan asked if the SSBC could be manage this process. Member Clay asked if the School Maintenance Department could manage this process. Chairman Wolk reviewed the charter and feels that this is not in the scope of the committee.
The school portion of this meeting ended at 8:30pm.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
__________________________ _________________________
Signature of Chair Date of Acceptance
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