Sharon Standing Building Committee
Minutes
March 4, 2003
Members Present: Fred Clay, Bill Croteau, Linda Lurie, Deb Benjamin, Joel Wolk, Brian Pariser, Steve Kennedy, Tim Quirk
Members Absent: Dave Belton, Gordon Gladstone
Minutes: February 25, 2003 (as corrected) Clay/ Benjamin - unanimous
Invoices and Purchase Orders:
Cottage Street School:
Pacific Cascade IT, Inc. (Cot-FFE-92-03 –full payment) $459.00
Apple Computer ( PO # Cot-FFE-91-03 – partial – remaining balance - $297.00) $4,290.00 (Kennedy/Lurie - unanimous)
DF Pray – Req. # 16 - $163,327.28 ( Kennedy/Lurie - unanimous)
East Elementary School:
DF Pray – Req. #6 - $383,106.74( Kennedy/Lurie - unanimous)
Gelerman, Buschmann & Nichols - $450.00(Kennedy/Lurie - unanimous)
Middle School:
Gelerman, Buschmann & Nichols - $180.00(Kennedy/Lurie - unanimous)
Purchase Order:
Cottage: COT-FFE-95-03 - Technology - $51,469.00 - (Kennedy/Lurie - unanimous)
Correspondence: Reading File
Cottage Street School
Monthly Report – February, 2003
Briggs – Testing Report – 1-20-03
Meeting Minutes – 2-26-03
A letter to DF Pray from Heery – RE: addition to punch list
A letter to DF Pray from Heery: RE: Gym Floor layout
A letter to Partners Communications from Heery: Training and start-up
A letter to Synet from Heery: Training and start-up
A letter to DF Pray from Heery: Kindergarten sinks
HVAC, Plumbing and Electric Affidavits
East Elementary School
Monthly Report – February, 2003
A letter to DF Pray from Heery RE: Window Color Selection
A letter to K. Wertz from Heery RE: Air Clearance
A letter to DF Pray from Heery RE: Post Abatement work t & M
A letter to B. Puritz from Heery RE: Comcast – Broadband & I loop Connection (drawing included)
Clerk's Daily Reports: 2-10-03 – 2-21-03
Meeting Minutes – Move
Job Meeting Minutes 2-12-03
Testing Reports – UTS: 2-7,2-3,1-29,1-14,1-10
Cottage Street Elementary School (Heery, Strekalovsky & Hoit) - Mr. Feeney gave an overview of the Construction Project at the Cottage Street School. The work at the new addition is 98% complete. The movers have completed their task. The school department moved the music equipment. A temporary certificate of occupancy has been issued. A partial final certificate of occupancy will be issued once the generator issues have been resolved. The elevator is under the control of the school department. The lockers are installed. Phase 2 - renovation of the A & B wings began on February 18th. Punch List work is progressing slowly. The administration is occupying their new temporary space. The school administration is working on selecting
a new tone for the bell. The present tone sounds similar to a fire alarm. Chairman Wolk gave a talk to the children at the elementary school in the gym. The committee discussed the need for wall mats in the gym. Superintendent Jackson will send a letter to the committee requesting this item. Purchase of these mats will be tabled until the end of the project. Chairman Wolk asked about the status of the glass doors in the display cases. The general contractor and the architect are reviewing this item. The chairman stated that he was not pleased with the design of the main stairway into the gym. The committee asked if the general contractor would complete the project as scheduled. The construction manager feels that the general contractor will complete the job. The commissioning agent has been on site to review the systems. The committee discussed the need for the contractor to update the schedule. It was
the consensus of the committee that they would have difficulty approving the requisition without a submitted schedule.
The committee reviewed the PCO log. There was discussion regarding any pending items that were not included in this report. The construction manager and architect will review any items that have not been included in the PCO log.
There was a problem with the removal of some questionable materials in the bathrooms. This item may be a back charge to the plumber.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status - Mr. Tony Pruner gave an overview of the construction project at the East Elementary School. The committee discussed the pouring of the slab floor. This may be difficult to complete due to the heavy frost layer. The architect would not recommend pouring the slab this winter. The committee expressed concern over the schedule on this project. Mr. Pruner stated that DF Pray is approximately 30 days behind. Heery will issue a letter stating the concern of the committee with the lack of the schedule. The architect stated that there was not a heavy labor force during the good weather. The windows have been resolved. The chairman asked about the need to have ceramic tiles in the staff toilets. The architect will review this item.
Library Redesign – This has been forwarded to the contractor for pricing.
Potential Change Orders - A narrative was distributed to the committee at the previous meeting. A change order should be presented to the committee at the March 18th meeting.
FF&E and Technology Purchasing Status: Nothing is being purchased at this time.
Decisions to be made: There was a color presentation on Monday. The school administration requested a new color scheme that has primary color accents. The next meeting will be 3/10 at 1:00pm.
There was discussion with Heery regarding a revision to the phasing schedule. There were some delays with submittals. There are 45 calendar days during the summer, which would be for renovations. It was recommended that the front administration and classroom area would remain. DF Pray would like to extend this by 45 days. The architect stated that they would not entertain this item unless there was a realistic CPM schedule that was submitted to the committee. Heery stated that they would not want the end date to change and that there would not be any costs associated with this request. It was stated that this would split the school in half. Member Kennedy asked what could be done to make this proposal more attractive to the committee. The committee and the school administration will have to
review this proposal fully before any decision can be made at this time.
The first move is scheduled for the end of June. A decision on who will coordinate the move must be made. Mr. Wertz stated that he would like this to be coordinated through Heery. It was the consensus of the committee to request that Heery coordinate this item.
Other Business: Member Lurie informed the committee that the High School Expansion committee has settled the dispute. There are still items that need to be completed and would like to know if these items can be managed through this committee. Chairman Wolk stated that this repair work would have to go out to bid. There are HVAC, brick work and floor tile items that need to be completed. The committee discussed how this money could be transferred to another board or committee. Member Lurie will bring more information to the committee regarding the remaining items.
Future Meeting Dates: March 18th at the Sharon Public Library.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
_________________________ ___________________________
Signature of Chair Date of Acceptance
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