Sharon Standing Building Committee
Minutes
April 15, 2003
Members Present: Fred Clay, William Croteau, Deborah Benjamin, Dave Belton,
Joel Wolk, Tim Quirk, Gordon Gladstone, Donald Gilligan, Steve Kennedy
Members Absent: Brian Pariser
Administration
Minutes: April 1, 2003 - hold until next meeting.
Invoices: The following invoices were submitted for approval.
Cottage Street School:
Partners Communication (PO # Cot-ffetech-11-FF& E – technology) $2332.80 (Belton/Quirk – unanimous)
Partners Communication (PO # ffetech-cott-15 – FF&E – technology)$11950.00 (Belton/Quirk – unanimous)
Valley Communication (PO #cffe7703-FF & E) $1609.00 (Belton/Quirk – unanimous)
GroupComm Systems, Inc. (PO CFFE7803A-FF & E) $2025.00 (Belton/Quirk – unanimous)
Apple Computer, Inc. (PO #Cot-FFE-95-03 – FF & E – technology) $51469.00 (Belton/Quirk – unanimous)
Heery International, Inc. (Inv. # 32587 – Mar) $17100.00 (Belton/Quirk – unanimous)
East Elementary School:
Heery International, Inc. (Inv. # 32588 – Mar) $18240.00 (Belton/Quirk – unanimous)
The Weiner Company (Inv. # 023993 – add. Insurance – terrorism coverage) $640.00 (Belton/Quirk – unanimous)
ACTION:
A letter forwarded to the committee from D. Kelly regarding reimbursement for coat damaged by paint on student tours. The committee reviewed this letter and forwarded it to School Committee Representative Gilligan.
Correspondence: Reading File
General:
Procurement Bulletin – March
Correspondence regarding an employee of Strekalovsky and Hoit – involved in legal action
Cottage Street School
Clerks Reports – March 24 – 28, 2003
A letter from Heery to NSTAR RE: response to invoice
Preliminary punch list including comments from principal (issued 4/1/03)
East Elementary School
UTS Inspection Report – Dated 3-18-03
A letter from DF Pray to SSBC RE: Riverdale Plumbing – payment
A letter from Heery to DF Pray RE: MCAS testing
A letter to Strekalovsky & Hoit from Heery RE: Color Meeting
A copy of an email to Strekalovsky & Hoit RE: Color selection difficulties
A letter to Strekalovsky & Hoit from Heery RE: Open items
A letter from Heery to NSTAR RE: Electrical Service Upgrade
A letter to DF Pray from Heery re: modification to MCAS time
A transmittal to J. Freedberg from Heery – color selections
A transmittal to J. Freedberg from Heery – finish color schedule
A copy of an email from D. Bohn RE: East (forwarded to Heery)
A letter to Strekalovsky & Hoit from Heery RE: Color Selection - frustration
Cottage Street Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Update - The punch list is progressing slowly. The Phase Two renovation is progressing with the rough-in work in plumbing, fire protection, plumbing, mechanical and electrical. The submitted schedule was reviewed and it is Heery's opinion that the schedule does not conform to the specification requirements for a CPM schedule. Mr. Feeney reviewed his comments that were outlined in his letter to Strekalovsky and Hoit. Mr. Feeney stated that there were many items omitted from the schedule. The committee asked if the work was falling behind. There are items that have fallen behind. It was Mr. Feeney's opinion that this project would be completed on time. Member Clay stated that he would like to have more detail in reporting on the tasks that need to be completed and if any
work has fallen behind. The remaining abatement work is scheduled for the June. Member Benjamin asked if there was anything on the schedule that concerns Heery. Member Kennedy stated that he is concerned that the closure of the project is not progressing in a planned and organized manner. Chairman Wolk asked Strekalovsky and Hoit if they thought the work would be completed in accordance with the contract documents. Strekalovsky and Hoit stated that they feel that the project will be completed on time and in accordance with the contract documents. The architect is willing to issue a letter of noncompliance to the contractor in regards to the schedule. The architect stated that the submittals are in, the heating system is ready ahead of schedule. The Chairman instructed architect to issue a letter to the contractor expressing the concerns of the committee. Mr. Tony Pruner, Heery, stated that the schedule, that was submitted, is
not as specified in the contract documents. Member Clay stated he feels that this should be resolved with detailed correspondence coordinated with the architect and construction manager.
Potential Change Orders – A change order was not submitted. The PCO spreadsheet was updated to highlight the items that should be included in change order 5.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Update: Mr. Peter Collins gave an overview of the construction project at the East Elementary School. The concrete slab was completed. The light gauge metal stud framing at the classroom and gym wing. The windows have been ordered and are due to be delivered in late May. The roof is 90% complete in the new addition. There are several long lead items that are in progress. The food service equipment and casework and millwork submittals have not been completed at this date. The committee discussed the schedule in the new addition. Mr. Collins stated that the submitted schedule does not match the work that is actually taking place and that the contractor is behind in some of the work. The site work was scheduled for January and no site work has taken place
yet. The septic and drainage work has not started. Since the installation of the slab there have been more workers on site. Phase IA (C wing renovations) is of concern to Heery. The contractor has expressed concern that they will be unable to complete this phase work by the August 23rd deadline. There have been several meetings between the contractor, architect and construction manager to discuss the solution to this problem. Mr. Collins reviewed a letter from DF Pray to the architect regarding proposed work on the "C" wing. Some of items were reviewed with the school department and were accepted. The removal of the heating equipment will not be allowed, as the weather is unpredictable at this time of the year. The school department was not in favor of the removal of the backboards, tack boards and floor tiles. The architect issued comments on the schedule to the contractor. The contractor
has not yet responded to the architect’s letter. Heery feels that we should put the contractor on notice that they need to respond and have a remedy schedule that will be presented with the next payment requisition. Member Kennedy expressed concern that this schedule is not in compliance with the contract documents. He feels that the contractor should not be asking for concessions from the Town of Sharon. The committee stated that they would not accept the schedule being different from the contract documents. The work scheduled for the new addition is also behind. Chairman Wolk expressed concern with the verbal commitment by the contractor that the work on the new addition will be completed. Member Kennedy stated that he would like to be sure that the contractor has been notified of the committees concerns with the default of the schedule. The committee discussed with the architect and the construction manager that the school
administration may not be able to turn over the occupied addition because the school personnel would not have anywhere to go. The committee stated that they want a written report by May 27th regarding the status of work completed to date. Members Kennedy and Gilligan stated that they thought the contractor would have submitted a detailed plan of action.
Color Selection: The color selection is being presented to the Superintendent of Schools for approval on April 16, 2003.
Abutter Requests: The committee discussed a letter from an abutter regarding changing the fence height to 10”. A letter will be sent to the abutter addressing his concerns and notifying him that the committee will not act on this item until the educational requirements of the project have been met.
FF & E and technology purchasing status: No items were submitted at this time. The committee asked if any equipment would be needed for September.
Move Management: Mr. Collins stated that Heery has been meeting with the school administration regarding move management for the East Elementary School. The committee will review the proposal from First Choice Office Services, Inc. that was distributed by Heery. This item was tabled until the April 29th meeting.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
__________________________ ______________________
Signature of Chair Date of Acceptance
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