Sharon Standing Building Committee
Minutes
April 29, 2003
Members Present: Don Gilligan, Bill Croteau, Joel Wolk, Brian Pariser, Tim Quirk, Deb Benjamin, Steve Kennedy, Linda Lurie
Members Absent: Gordon Gladstone, Fred Clay, Dave Belton
Administration:
Motion: To accept the meeting minutes of April 1, 2003 as written. (Gilligan/Quirk – unanimous)
Motion April 15, 2003 - Quirk/Croteau – (Gilligan/Quirk 5-0-1 (Pariser abstains)
Invoices
Cottage Street School
Heery International, Inc. (Inv. # 33100 –Shooshanian) $1189.17 (Croteau/Kennedy – unanimous)
Peter Lord Co. (PO # CFFE78-3Storage Cabinets) $ 19833.30 (Croteau/Kennedy – unanimous)
Strekalovsky & Hoit (Inv. # 31-Fee Mar/April) $4012.50(Croteau/Kennedy – unanimous)
East Elementary School
Strekalovsky & Hoit (Inv. # 21-Fee Mar/April) $10245.25(Croteau/Kennedy – unanimous)
Middle School
Kaestle Boos Associates, Inc. (Inv. # 13 – reimbursable expense) $312.76(Croteau/Kennedy – unanimous)
ACTION:
Project Plaques – East and Cottage
Edwards Movers – Request from School Administration
Move Proposal – East Elementary School
Correspondence: Reading File
Cottage Street School
A letter to DF Pray from Strekalovsky & Hoit RE: Construction Schedule
A copy of a letter to Sagamore Plumbing from DF Pray RE: Deductive Change Order – Asbestos incident
A letter to DF Pray from Heery RE: blocked sewer line
A memo to DF Pray from Heery RE: review of schedule
Clerks’ reports: March 31 – April 18, 2003
Middle School
A memo to B. Dunham from SSBC re forward invoice for payment
East Elementary School
A letter to Strekalovsky & Hoit from Heery RE: Comments on Schedule
A letter to DF Pray from Strekalovsky & Hoit RE: Comments on Schedule
A letter to SSBC from Nstar RE: Electrical Service
A letter to DF Pray from Heery RE: utility company backcharges
A memo to DF Pray from Heery RE: Project Schedule Review
A letter to Comcast from Heery RE: cable service costs
A letter to Strekalovsky & Hoit from Heery RE: Color Selections
A letter to Mr. David Bohn from SSBC RE: request
A letter to Strekalovsky & Hoit from Heery RE: Room numbering
A memo to Strekalovsky & Hoit from Heery RE: approved technology submittal
A letter to Strekalovsky & Hoit from Heery RE: Recovery Schedule Notice
A letter from Strekalovsky & Hoit to DF Pray RE: construction schedule
A letter to Strekalovsky & Hoit from Heery RE: Color Selection – 2nd request
Clerk’s Daily reports 3/24 – 3/28/03
UTS Testing Reports: March 12, 31; April 7, 11,11, 2003
Cottage Street Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status - Mr. Tom Feeney gave an overview of the construction project. Phase I work continued over the April vacation. The work in the gym included the installation of the bleachers and sound system. The glazed block wall in the corridors is completed and the block blends in nicely. The binder coat of asphalt has been installed in the parking lot and bus turn around. The demolition work in the renovation of the "A &B" wings is ongoing. The general contractor is performing the plaster patching. The plumbing rough in work is about 80% complete. The electrical rough in work is about 60% complete. The classroom doors and the lockers have been painted. The site work in the front of the school is scheduled to begin
in the next few weeks. The chairman asked if the copper pipe in the staff toilet is still exposed. The architect will issue a sketch. The framing work in the principal's office is progressing. The commissioning work is progressing slowing due to personnel changes. A commissioning meeting will be scheduled within the next week. The chairman asked Heery if they were satisfied that the project will complete on time and in accordance with the contract documents. Mr. Feeney stated that he feels confident that the project will be completed. The school department is preparing purchase orders for the furniture that is needed in September.
Change Orders - will be presented at the May 13th meeting.
Demand for Direct Payment by Sagamore Plumbing - Mr. Ron Laprise - ask that this request be held until he has had time to review this item. This has been forwarded to Town Counsel for recommendation.
FF & E and Technology purchasing status – no purchase orders were submitted at this time.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status - Mr. Peter Collins gave an overview of the progress of the construction at the East Elementary School. Excavation work and the installation and back filling of the underground electrical conduits for the new utilities are progressing well. The masonry block wall at the gym wall is 60% complete. The rough in work of light gauge metal stud framing, plumbing sanitary, venting and water supply and HVAC ductwork is about 85% complete. Mr. Yost stated that the submittal process is in good shape. Mr. Collins stated that there are several submittals that remain outstanding. The delivery and storage of the following materials have been completed, windows, boilers, HVAC pumps, exhaust fans, plumbing fixtures, water heater, electrical service equipment and the
transfer switch.
Scheduling and phasing - Mr. Ron Laprise, Vice President of DF Pray, Inc. was here to discuss the intermediate phases in the particular the phase IA. This phase runs from June 21 through August 23rd. There is concern that this phase will not be completed in the established time period. The majority of the subcontractors have all been writing letters stating that they need to get into this occupied wing to start their work. The subcontractor work will be affected during the summer because of abatement work. It will take approximately 10 days to perform abatement work. The MEP subcontractors are Riverdale Plumbing, Griffin Electric, Rustic Fire Protection, and Annania (HVAC). Mr. Laprise wants to give the schedule a chance and he plans to notify the
committee on August 1st if they are unable to complete this portion of the project on schedule. There are several coordination issues with flooring and asbestos abatement. There has been some exploration work during the April vacation, which has reviewed some questionable materials, which will be tested when the school is out of session. Mr. Laprise discussed an alternate-phasing plan, which would delay the renovation of the administration wing. If this plan were accepted then the school personnel would need to move in October. The chairman asked about the egress plans in this proposed plan. The committee discussed the need to maintain mechanical systems. Member Kennedy asked what happened to cause the delay. There was some abatement work that needed to take place. There was concern if the abatement work was performed during the April vacation then the school wouldn't be ready for occupation after vacation.
Member Kennedy asked the general contractor if his bid was based upon the phasing plan in the contract documents why is there a problem with phasing at this date of the project. Mr. Laprise stated that there were was uncertainty regarding the surrendering of the building for the use of the contractors. Member Kennedy and Mr. Yost stated that this portion was not intended to be available prior to the end of school. Mr. Laprise stated that this delay is due to a constructability issue. The schedule of the work is in conflict because the number of trades that need to be in the same spaces during the same period. Member Kennedy feels that this problem could be remedied by adding a second shift and additional manpower. Mr. Hoit commented that he was responsible for determining the phasing schedule for this project. This phasing was conceptual. He stated that the committee must develop a foolproof plan to insure that the school
department is allowed to continue the education process. A meeting is scheduled for May 7th between Dr. Jackson, Principal Freedberg, Heery and the Chairman Wolk and Vice Chairman Quirk to discuss the phasing issues.
Moving Services- The committee reviewed the proposal from First Choice Offices, Inc. This project will be coordinated between the construction manager and the school administration. A detailed scope of work is being developed.
MOTION: To authorize the school department to enter into a contract or execute a Purchase Order with First Choice Offices, Inc. as outlined in their proposal, Q3023, dated April 10, 2003.
Potential Change Orders - The committee reviewed the PCO log and asked questions about the media center and computer room layouts. The architect is awaiting a price proposal from the contractor. The utility work for NSTAR is in the contractor's budget. The Comcast costs are also included in the contractor's budget. Change Order # 1. Should be presented to the committee at their first meeting in May.
FF & E and Technology purchasing status – No purchase orders were presented at this meeting.
Decisions to be made –
The committee reviewed and approved the names that will be included on the plaques. The architect will be issuing a sketch for the committee to review prior to their next meeting.
The committee reviewed the abutter’s request for a fence height. The town has been a fence height restriction of 6 feet.
GGD is designing the life safety requirements for CHARMS.
The committee was polled to go into executive session for the purposed of discussing strategies with changing the phasing plans and potential legal challenges that may occur. The following members voted in the affirmative to go into executive session. Deborah Benjamin, Bill Croteau, Donald Gilligan, Steve Kennedy, Linda Lurie, Brian Pariser, Tim Quirk, Joel Wolk. The Committee will come back into open session to finish the remainder of the meeting.
The committee returned from executive session to continue the remainder of the meeting for the Wilber Municipal Project. This session ended at 8:30pm.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
__________________________ ___________________________
Signature of Chair Date of Acceptance
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