SHARON STANDING BUILDING COMMITTEE
SCHOOL BUILDING PROJECTS
MINUTES
May 27, 2003
Members Present: Deborah Benjamin, Fred Clay, Bill Croteau, Joel Wolk,
Gordon Gladstone, Linda Lurie, Brian Pariser, Sam Liao
Members Absent: David Belton, Steve Kennedy, Tim Quirk, Donald Gilligan
The meeting opened at 6:30pm at the Sharon Town Offices.
Meeting Minutes
MOTION: To accept the minutes of May 13, 2003 as submitted (Lurie/Benjamin 5-0-2 Gladstone/Clay – abstain)
MOTION: To accept the executive session minutes of April 29, 2003 as submitted for content only (Lurie/Benjamin 5-0-2 Gladstone/Clay – abstain)
MOTION: To accept the minutes of April 29, 2003 as submitted (Lurie/Benjamin 5-0-2 Gladstone/Clay – abstain)
Invoices:
The following invoices will be presented for payment:
Cottage Street School:
Strekalovsky & Hoit (Inv. # 33 – May invoice) $4012.50 (Lurie/Benjamin – unanimous)
East Elementary School:
Strekalovsky & Hoit (Inv. # 23 – May invoice) $ 10258.63 (Lurie/Benjamin – unanimous)
Verizon /World Com (Office telephone) $69.93 (Lurie/Benjamin – unanimous)
Verizon (Office telephone) $50.73 (Lurie/Benjamin – unanimous)
Correspondence: Reading File
Cottage Street School
A letter to Strekalovsky & Hoit from Heery International, Inc. RE: Open Architectural Items – 3rd Request
A letter to Strekalovsky & Hoit from Heery International, Inc. RE: Open Architectural Items – 2nd Request
A letter to Strekalovsky & Hoit from Heery International, Inc. RE: Open Architectural Items
A letter to Strekalovsky & Hoit from Heery International, Inc. RE: Shooshanian Engineering – 3rd Request
A letter to DF Pray from Heery RE: test procedures for commissioning
A letter to Heery from D. Kelley RE: comments and requests
A memo to DF Pray from Heery RE: additional master keys
Copy of “punch list” items prepared by Principal Kelly
A copy of the move management contract from Edwards Movers
A letter to Edwards Movers from Heery International, Inc. RE: request from SPS – packing services
A letter to Strekalovsky & Hoit from Heery RE: CPM Schedule comments
A letter to Strekalovsky & Hoit from Heery RE: noncompliance of schedule requirements
A copy of the two week look head dated 5-5-03
A letter to the SSBC from Heery RE: frozen pipe
Construction Meeting Minutes # 67,68,70
Clerks Daily Reports – April 25, 2003 – May 16, 2003
East Elementary School
Copy of DF Pray Claim #1 – incomplete responses to RFI-s electrical/masonry
Copy of DF Pray Claim #2 – incomplete responses to RFI – electrical, slab work
Copy of DF Pray Claim #3 – answer to RFI # 39 – item 2 –typographical error in phasing dates (access to C wing as 8/2002 – 8/24/2003)
Copy of DF Pray Claim #4 – untimely response to RFI # 46 – completion of roofing
Copy of DF Pray Claim # 5 – changing of MCAS dates
Copy of DF Pray Claim # 6 – delay in shop drawings – Heavy Duty Metal Lockers
Copy of DF Pray Claim #7 – delay in receiving color - - NE Cut Stone sample
Copy of DF Pray Claim # 8 – inspection of conduit by Verizon prior to placement of concrete
Copy of DF Pray Claim #9 – need to add steel plate at gym entrance to carry overhead CMU
Copy of DF Pray Claim # 10 – dispute of ownership – of installation of insulation (will proceed under protest)
Copy of DF Pray Claim #11 – untimely response to RFI # 20 (Jan. 29, 2003)
Copy of DF Pray Claim # 12 – untimely response to RFI # 17 – Jan. 7, 2003 and untimely return reviewed shop drawing submittal package for aluminum storefronts
Copy of DF Pray Claim # 13 – untimely response to return reviewed shop drawing submittal package for classroom base cabinets and countertops – submitted April 10, 2003
Copy of DF Pray Claim #14 – untimely response to return reviewed shop drawings for pre-cast window sills - submitted April 11, 2003
A letter to Strekalovsky & Hoit from Heery RE: open items
A letter to Strekalovsky & Hoit from Heery RE: Chapter 17 Field Reports
A letter to Strekalovsky & Hoit from Heery RE: request for ½ sized drawings
A letter to Strekalovsky & Hoit from Heery RE: architects field reports
A letter to Strekalovsky & Hoit from Heery RE: Basketball court layout
A letter to Strekalovsky & Hoit from Heery RE: Building Corner Stone – 2nd request
A letter to Strekalovsky & Hoit from Heery RE: Building Corner Stone
A letter to Strekalovsky & Hoit from Heery RE: cost proposal request # 1 & 2 –
A letter to Strekalovsky & Hoit from Heery RE: Submittals
A letter to Strekalovsky & Hoit from Heery RE: Submittals – 2nd request
A letter to Strekalovsky & Hoit from Heery RE: Classroom Soffits
A letter to Strekalovsky & Hoit from Heery RE: Classroom Soffits – 2nd request
A letter to Strekalovsky & Hoit from Heery RE: gym bleachers
A letter to Strekalovsky & Hoit from Heery RE: Phase 2 – Staff Parking
A letter to Strekalovsky & Hoit from Heery RE: Phase 2 – Staff Parking – 2nd request
A letter to Strekalovsky & Hoit from Heery RE: Sink in room D104
A letter to Strekalovsky & Hoit from Heery RE: copier outlet in room E108
A letter to Strekalovsky & Hoit from Heery RE: kiln hood in room #E 110
A letter to Strekalovsky & Hoit from Heery RE: revised front parking lot
A letter to Strekalovsky & Hoit from Heery RE: revised front parking lot – 2nd request
A letter to Strekalovsky & Hoit from Heery RE: Fire protection sprinklers in lieu of GWB
A letter to Strekalovsky & Hoit from Heery RE: Fire protection sprinklers in lieu of GWB – 2nd request
A letter to Strekalovsky & Hoit from Heery RE: Fire protection sprinkler in CHARMS wing
A letter to Strekalovsky & Hoit from Heery RE: Fire protection sprinkler in CHARMS wings – 2nd request
A letter to Strekalovsky & Hoit from Heery RE: Technology in CHARMS wing
A letter to Strekalovsky & Hoit from Heery RE: Technology in CHARMS wing 2nd request
A letter to DF Pray from Heery RE: NSTAR payment
A letter to DF Pray from Heery RE: Utility company back charges
A letter to Verizon from Heery RE: new service pole
A memo from Heery to Color Selection Committee RE: Meeting scheduled 5/21/03
A letter to Strekalovsky & Hoit from Heery RE: Revised terrazzo flooring – PCO
A letter to Strekalovsky & Hoit from Heery RE: Color Board
A letter to Strekalovsky & Hoit from Heery RE: Color Selections
A letter to Strekalovsky & Hoit from Heery RE: 2nd request
A memo to Heery from J. Freedberg RE: scheduled events
A letter to Strekalovsky & Hoit from Heery RE: sidewalk at door B146
A memo to J. Freedberg from Heery – gym color selections
A copy of an email from Heery RE: fence height zoning regulations
A copy of a notice to abutters RE: MCAS schedule work
Copy of boiler room demo schedule
Job meeting minutes #33, 34
Architects Reports: Feb 6, 12,24, 2003, March 5,12,26, 2003, April 2, 9,16,24, 2003
UTS – Testing Reports: April 11,15,18,24,29, 2003 May 6, 2003
Clerks Daily Reports – April 14, 2003 – May 9, 2003
COTTAGE STREET SCHOOL (Heery, Strekalovsky & Hoit)
Construction Budget Status:- Mr. Tom Feeney gave an overview of the construction project at the Cottage Street School. The punch list work is ongoing. The display case glass doors have been installed. Chairman Wolk asked about the commissioning work that is on-going. The work is being phased and Shooshanian will issue a complete report for each phase. The rough-in work of the A & B renovation 95 % complete. The new administration area is being framed. The electrician is installing the wiring. The chairman asked Mr. Feeney to have Principal Kelly review the new administration area before the walls are completed. The classroom work in wing "A" is 90% complete. The demolition at the main entrance is complete. An inspection by the structural engineer is needed
before the new entrance is framed. Chairman Wolk asked if there were any leaks in the school. There is a leak in the media center. There is a groundwater problem in the old condensate pump room. This issue is being reviewed be GGD. A french drain system is being proposed as a solution for this problem. Member Clay expressed his concern regarding groundwater leakage. Chairman Wolk asked about deliveries of long lead items. The lockers are expected to be in during the month of July. The marker and tack boards are on site. According to the DF Pray schedule the school will be substantially complete on July 17th. Chairman Wolk asked if the teachers would like to have a walk through of the building. There was concern about the planting this season. Chairman Wolk stated that he felt that the fall would be a better time to plant. Mr. Feeney stated that the NSTAR rebate would be credited against
the Cottage Street School Utility Bill.
Potential Change Orders - Change Order # 5 is being forwarded to the contractor for signature. Chairman Wolk asked the architect to forward this to the committee secretary so that copies can be made for the committee.
Moving Services - There was discussion on the additional packing services for the classroom and library contents. Heery asked the committee to approve the increase to Edwards Movers - Item # 1 - $2117.50 - Item # 2 - 930.00 It was the consensus of the Committee - to allow the Heery to amend their contract to include these two items.
Site Lighting: The Committee was informed that the abutters to the Cottage Street School had expressed concern with the site lighting plan. Mr. Andy Nebenzahl- 46 Cottage Street - addressed the committee about his concerns for site lighting at the Cottage Street School. Mr. Nebenzahl and several neighbors are concerned about the excessive amount of lighting that will be installed on the site. Mr. Nebenzahl reviewed other buildings in residential areas and noted the amount of lighting that they have installed. Mr. Nebenzahl stated that he felt that there are more lights than are necessary. The lights have been purchased and are on site. Chairman Wolk asked the architect if there are specific code requirements regarding site lights. Mr. Jeff Yost addressed the chairman's question regarding code requirements.
Mr. Yost stated that he would review the code and speak with the building inspector. The lights that are specified are hooded fixtures that shine down and will direct the light downward. Since the abutters have concerns this lighting plan has been forwarded to the engineer for code review to see if any lights can be eliminated. There are also some building mounted lights that are hooded lights that wash downward onto the building. The lights would be installed on a timed sensor. The lamp level can be reduced. The level of foot-candles will be reviewed for code requirements. The possible use of lighting bollards can be investigated. Mr. John Verrett, 35 Cottage Street asked if the members of the committee have seen the present parking lot light and the amount of light that this gives off towards the neighbors. Jennifer Jaeger - 22 Cottage Street, adjacent to the parking lot, stated that the light from the center of the circular
drive reflects into her house and illuminates her room, hall and bedroom so that she is able to read with the amount of light in her home. Chairman Wolk asked Superintendent Jackson if there is a policy from the school administration regarding security. Dr. Jackson stated that the patrons of the school like to feel secure when they are walking into the parking lot. The lights also illuminate any icy areas. Mr. Yost will evaluate the lighting situation at night and consult with the chief of police and building inspector on code issues. Mr. Nebenzahl asked if the site lighting work would be performed within the next two weeks. The construction manager will review and inform the contractor to this situation. Mr. Wertz stated that the problem light fixture is the old style that is controlled from the street. Abigail Marsters, 20 Cottage Street asked the members to drive through the neighborhood to observe the site and neighborhood at
night. Jennifer Yaeger stated that she would like to maintain the feel of the town and quality of the street. She feels that she would like the quality of the light fixtures to meld into the community. The architect stated that he would issue a report on this situation on June 5th. The information will be sent out to the Committee and then forwarded to the abutters for their review.
EAST ELEMENTARY SCHOOL (Heery, Strekalovsky & Hoit)
Construction and Budget Status Mr. Peter Collins gave an overview of the construction project at the East Elementary. The slab on grade preparation is ongoing at the new gym. There is 95 % placement of the concrete masonry block wall at the new gym wing. The light gauge metal stud framing and gypsum sheathing is 95% complete at the new classroom and gym wing. The rough in of the HVAC heating and ductwork is 85% complete. The chairman asked about the progress of site work. The committee reviewed the construction schedule and site work won't begin for another two weeks. The teachers come back to school on August 27th. The students are scheduled to come back to school on September 2nd. Mr. Collins and the committee reviewed the PCO log. It was noted that
the contractor has submitted many claims for either time or money. The committee reviewed the letter from the Building Inspector and comments were made regarding the issuance of a temporary certificate of occupancy. The contractor has not responded to this letter in writing. Mr. Collins reviewed his letter to the committee and stated that there is some concern that the contractor will not be able to complete Phase I for August 23rd. There is a lot of material on site; however, there has been an average of 20 workers on site over the past three weeks. Heery feels that unless the contractor has a significant increase to manpower over the next two weeks then he feels that the work will not be completed in accordance with the phasing plan. It was felt that there should be at least 35 to 40 workers on site daily. The contractor has not taken advantage of any overtime or weekend work to catch-up on the project. There was
discussion on the stability of the sub-workers. The site work and carpenters are part of the DF Pray work force. School Committee Member Sam Liao asked about the schedule. Chairman Wolk gave an overview of the completion dates of the project. This is outlined as Option 2 in Heery's letter to the committee. The project may have to be extended to the April vacation of 2004. There were comments regarding the summary of the letter and cost impacts due to other contractual obligations. Chairman Wolk asked Dr. Jackson if a decision on June 10th would have a negative impact on the education system. Dr. Jackson stated that she doesn't have confidence that the Phase I would be complete. Dr. Jackson stated that she would like the work completed before the start of school. She stated that there is a legal requirement to have the children in an educational environment for 990 hours a year and that the school shouldn't be
asked to make any sacrifices to the educational system. Member Benjamin asked about the packing of the classrooms and suggested nothing be moved out of the building until new wing was completed. It was the feeling that the contractor will not make a commitment of manpower until he gets direction from the committee. There are allowances in the specifications that state areas can be held from turn over until new areas are ready. The Chairman will contact construction counsel regarding the situation of delay claims.
Mr. Yost stated that they have sent out default letters to the contractor. Copies of these default letters will be forwarded to the committee for their records. The committee felt that the building envelope is critical to the progress. Mr. Nebenzahl stated that he felt it was key to involve construction counsel to help solicit advice in solving this matter. Principal Freedberg will tell her teachers to prepare to pack their classrooms. Dr. Jackson stated that there is no flexibility on the school side. They need the school to be complete so that there is no disruption to the education process.
Moving Services – This is being coordinated through the school administration with assistance from Heery International, Inc.
Potential Change Orders – Changes Order # 1 should be forwarded to the committee secretary prior to the next meeting so that copies can be distributed to the committee.
This portion of the meeting ended at 9:00pm
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
_________________________ __________________________
Signature of Chair Date of Acceptance
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