SHARON STANDING BUILDING COMMITTEE
MINUTES
JUNE 10, 2003
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, William Croteau, Gordon Gladstone, Donald Gilligan, Linda Lurie, Brian Pariser, Tim Quirk, Joel Wolk
Members Absent: Steve Kennedy
Minutes: The minutes of May 27, 2003 were submitted for review.
MOTION: To accept the minutes of May 27, 2003 as amended. (Benjamin/Quirk unanimous)
Invoices:
Cottage Street School
WB Mason (FF & E – PO #CFFE7303) $7858.08 (Gladstone/Benjamin – unanimous)
Heery International, Inc. (Inv. # 33974 – Partial Payment Phase I Edwards Movers) $3825.25 (Belton/Quirk – unanimous)
Heery International, Inc. (Inv. # 34194 – May) $17100.00 (Belton/Quirk – unanimous)
ClogMasters (Inv. # 1152) $1320.00 (Belton/Quirk – unanimous) Clogmaster was called prior to vacation because the teachers had sinks that were backing up. There was investigation and it turned out the pipe was frozen. This is a new pipe and it wasn't adequately protected from the weather. This bill was approved and a copy will be held in the file for project closeout. Protective measures will be taken if this is occurs again we will charge the contractor for future repairs.
DF Pray #20 $94,342.55 (Belton/Quirk – unanimous) Member Gladstone stated that he finds the requisition procedure is difficult to follow. The sums that are agreed to at the Pencil Requisition are sometimes different from the final requisition. The changes occur on the line items numbers not on the final number.
Purchase orders:
CFFE#7403D (WB Mason – classroom equipment) $2481.14(Benjamin/Quirk unanimous)
CFFE#7403B(WB Mason – classroom equipment)$3649.02(Benjamin/Quirk unanimous)
CFFE#8903 (Lakeshore learning materials – carpet)$547.80(Benjamin/Quirk unanimous)
CFFE#-66-03(Robert Lord – classroom furniture)$11301.55(Benjamin/Quirk unanimous)
East Elementary School
Verizon (April) $50.72 (Benjamin/Quirk unanimous)
MCI (April) $15.11(Benjamin/Quirk unanimous)
Heery International, Inc. (Inv. # 34195 – May) $18,240.00 (Benjamin/Quirk unanimous)
DF Pray #9 - $512,524.71(Benjamin/Quirk unanimous)
MASSCO (PO#EMO-FF & E) $5,326.00 (Benjamin/Quirk unanimous)
Purchase orders:
EMO-363-03 (FF & E – cleaning equipment) $2327.00 (Benjamin/Quirk unanimous)
East ffetech-15 (FF & E – technology phone system) $17,900.00 (Benjamin/Quirk unanimous)
East ffe-tech-10-03R (FF& E –technology-I Book and accessories) $5,175.85 (Gladstone/Benjamin unanimous)
Correspondence: Reading File
Cottage Street School
A letter to Heery from Principal Kelly RE: Pull Station Covers
A letter from Heery to SHR RE: changes in technology in new administration
Clerks Daily Reports – MAY 19 – 30, 2003
East Elementary School
A letter to DF Pray from Heery RE: Keying Schedule
A notice of Claim # 15 – lack of timely response to RFI #63 and change of content
A notice of Claim # 16 change in product from what was specified
A copy of Claim # 17 – lack of timely response to RFI #3 –9-11-02 answered on 6/2 window
A copy of Claim #18 – lack of timely response to C/O #12 – installation of additional roof drain
A letter to DF Pray from Heery – RE: project schedule/phasing
A letter to Strekalovsky & Hoit from Heery RE: Metal Lockers
A copy of the Move Meeting Agenda and meeting minutes
A letter to Strekalovsky & Hoit from Heery RE: Plastic Laminate at Classroom sinks
A letter to DF Pray from Heery RE: Electric Strikes and Intercoms
A copy of transmittals of information from Heery to Strekalovsky & Hoit RE: progress schedule, Room Numbering Plan
A copy of a letter to Strekalovsky & Hoit from Heery RE: Outstanding Items – Chapter 17 and Architectural Field Reports
A copy of the Proposal Request #3 – response to site meeting on June 6, 2003
A letter to S & H from Heery RE: color selection –corner guards
A letter to S & H from Heery RE: color selection – circulation desk – media center
Second Request: A letter to S & H from Heery RE: basketball court lay-out
Third Request: A letter to S & H from Heery RE: front parking lot layout and tree plan
Third Request: A letter to S & H from Heery RE: corner stone
Third Request: A letter to S & H from Heery RE: Technology in CHARMS wing
Third Request: A letter to S & H from Heery RE: Fire protection in CHARMS wing
Job Meeting Minutes #35 – May 7th
Clerks Daily Reports – May 19- 30, 2003
UTS Reports: April 18,24,29, 2003 May
Cottage Street Elementary School (Heery, Strekalovsky & Hoit)
Construction and budget update: Mr. Tom Feeney gave an overview of the construction project at the Cottage Street construction project. Mr. Feeney said that the progress is now very slow. He stated that a coordination meeting was held with the subcontractors to resolve any issues that might be remaining. There is structural work that needs to take place at the front canopy of the building. The nurse’s area is approximately 90% complete. The kitchen has been roughed in for equipment. The cafetorium is being used as a staging area. The painters will be on site this week to work in this area. The electrician will be on site to work in the cafetorium as soon as the materials have been removed. Mr. Feeney feels that this project will not be completed earlier than the
contract date. The contractor has put in 5 delay claims because of unanswered questions from the architect. Mr. Maggiore stated that the general contractor is falling behind with his own work forces. There has been no site work performed for the last three weeks. Chairman Wolk stated that the contractor must have his work forces in place so that the project can be completed on time. The coordination meetings are being held on a weekly basis to insure that the work flows without delay. The electrical contractor should be the last subcontractor on site to complete their work. Mr. Hoit stated that he feels that a meeting with the principals of DF Pray, Strekalovsky & Hoit and SSBC might be in order. Mr. Hoit will contract Mr. Pray to discuss the committee’s concerns prior to setting this meeting.
Potential Change Orders - Chairman Wolk suggested that there should be more oversight on the change order procedure.
Moving Services - Status- Mr. Feeney reviewed the proposal for additional services for moving. The committee expressed concern that this proposal will have a major impact on the remaining balance of contingency.
MOTION: To approve an additional amount not to exceed $40, 678.00 for items noted in 1,2,3,4,5,6,7,8 for move services through Heery. (Pariser/ Gladstone) - unanimous (Note: Heery was encouraged to seek competitive quotes from other vendors)
Site Lighting - There was a review of the site lighting on June 5th at 9:00pm. There will be a change in some lighting plans. Some lights will have the wattage reduced and also some lense covers will be changed to redirect the light pattern. The lights can be put on a time clock. The site was designed to meet the minimum requirements required by the State Building Code. The suggestion is to eliminate the two light poles first then the situation would be evaluated to determine if the wattage should be reduced. If we reduce the amount of lights and this should be a credit to the account. Mrs. Verrett, Cottage Street asked about how the code is determined and measured. The light plan meets the State Building Code.
MOTION: To ask the architect to eliminate the two light fixtures and relocate the pole. (Quirk/Benjamin – unanimous) (Note: The architect will do a proposal request and also verify these changes with the State Barrier Board)
Potential Redesign of Front Entry: Chairman Wolk excused himself from participating in this discussion –the Vice-Chairman, Member Quirk acted as Chairman.
Mrs. Meg Verrett, Cottage Street, spoke about the circular drive in the front of the school. Mrs. Verrett stated that the school is part of the neighborhood and is concerned about the impact of the street. There was a neighborhood meeting regarding the green space in the front of the school. The neighbors discussed the removal of the trees in the front of the school. The front of the school is presently being used as a staging area. Maureen Duffey - 31 Cottage Street asked about the removal of the tree. The tree was located were the driveway is now being proposed. The architect responded by saying the driveway changed because of the handicap parking and emergency vehicle access requirements. Ms. Duffey stated that she has lived in the town for 20 years and she is hurt that no one had contacted the abutters
regarding these changes. Ms. Duffey also asked why the plan shown at the neighborhood meeting was not designed to the code. Mr. Hoit stated that the driveway was redesigned as a result of this meeting and then it went back to the town officials for review. Mr. Hoit stated that Mr. Peter O'Cain, the Town Engineer, asked for an increase in the radius of the turn. The town officials made recommendations that changed this plan during the bidding process. Mr. Hoit stated that he would like the abutters would review the location where the two new trees are to be planted. Mrs. Verrett stated that she has concerned about the traffic flow from the driveway to Woodland Street.
Joel Wolk returned as Chairman for the remainder of the meeting.
Sagamore Plumbing – The chairman read the correspondence from Town Counsel regarding the demand for direct payment. The letter advised all parties that all correspondence must be directed to Town Counsel.
The committee reviewed a letter from the Dr. Jackson asking that covers be installed over the pull station. This would involve about a dozen pull station covers. The committee asked the architect to get a price on this change and present it at the June 24th meeting for a vote.
East Elementary School (Heery, Strekalovsky & Hoit)
Construction and budget update - Mr. Collins gave an overview of the work that is progressing at the East Elementary School. The underground site/storm water drainage system is being installed. The preparation for the new septic system is underway. The fire protection system is 90% complete. The rough in for the plumbing sanitary, venting and water supply systems in the new classroom wing is 95% complete. The classroom portion of the building will be tight in July. The gym area will be tight in about 8 weeks. The plumbing and heating pipes have been insulated. Mr. Collins issued a memorandum of understanding based on the June 6th meeting. Mr. Hoit spoke with Mr. Laprise and stated that DF Pray will not change the price. There is not a guarantee at this time that
the price for the subcontractors will not change. Chairman Wolk gave an overview of the meeting on June 6th between the Roger Hoit, Scott Pray, Joel Wolk, Tim Quirk, Peter Collins and Gordon Gladstone. Member Croteau asked if the gym floor could be installed. He has concerned that the slab will not be ready to accept the wood floor. Principal Freedberg stated that she needs the gym complete for school. It takes approximately three weeks to install the gym floor. This gym floor needs to be installed by August 1st. Principal Freedberg stated that the gym will be used as a multipurpose room and this is critical to many functions within the school. Mr. Hoit stated that he feels that the contractor should be able to meet the August date for the project milestone. Chairman Wolk feels that this phase of the project will be ready for the August 23rd completion date. Mr. Wolk will be giving a construction
status report to the abutters and the neighbors on June 16th.
Decisions to be made –
Cost of septic changes and technology and sprinkler changes for CHARMS - Mr. Wertz will speak with CHARMS about payment for these. Mr. Hoit stated that this is an addition to his contract and there will be a design cost associated with this work.
Member Gladstone reviewed the correspondence and asked Mr. Hoit and Mr. Yost why there are so many delays referred to by Heery. Mr. Yost will address each one of these items on an individual basis. Member Gladstone asked the architect when he will be able to respond to the committee. Mr. Yost stated that he would have a response to these items by the next meeting. Chairman Wolk stated that the building committee has obtained construction counsel to review all documents and will give an opinion of all documents involved. Member Gladstone stated that when he reviewed the PCO log there are a number of items that are listed as AE revisions and that this committee retains the right to review these items at the end of the project.
Member Wolk asked that a subcommittee be formed to review the potential change orders.
MOTION: To establish a subcommittee for change order review (Gladstone/Gilligan 7-3-0 Lurie/ Croteau/Quirk opposed)
This portion of the meeting ended at (9:00pm)
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
__________________________ ________________________
Signature of Chair Date of Acceptance
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