SHARON STANDING BUILDING COMMITTEE
MINUTES
JUNE 24, 2003
Members Present: David Belton, Deborah Benjamin, Fred Clay, Gordon Gladstone, Donald Gilligan, Steve Kennedy, Brian Pariser, Tim Quirk
Members Absent: Joel Wolk, Bill Croteau, Linda Lurie,
Vice Chairman Quirk served as acting chairman. The meeting opened at 6:30pm at the Sharon Town Offices.
Minutes
MOTION: The minutes of June 10, 2003 were accepted as amended. (Belton/Clay unanimous)
Invoices and Purchase Orders
Cottage Street School
SNS Interiors (PO# CFFE8203 – gym equipment)- $2714.40(Belton/Benjamin) Note: $814.00 of this invoice is under protest by the contractor. The committee recommended that this item and the other protested invoice should be dealt with through a Construction Change Directive (CCD).
MOTION: To direct the architect to issue a CCD for $814.00 for the SNS invoice for gym equipment that is under dispute. (Kennedy/Belton)
MOTION: To direct the architect to issue a CCD for $1320 for the Clogmasters Invoice for a frozen pipe that is under dispute. (Kennedy/Belton)
Strekalovsky and Hoit Inv. # 34 - $4133.50 (Kennedy/Belton – unanimous)
Purchase Orders
PO # CMO-377-03 – First Choice – packing and moving services - $14782.00 (not to exceed) (Belton/Kennedy)
East Elementary School
Strekalovsky & Hoit Inv. # 24 - $12,835.52 (Clay/Belton – unanimous)
Merrick, Louison & Costello (Construction Counsel) $122.50 (Belton/Clay – unanimous)
Janitorial Overtime – School Department - $220.79 (Belton/Gladstone – unanimous)
Correspondence: Reading File
General Correspondence
A copy of a letter from Town Administration regarding movers
A memo to all departments from R. Uyttebroek RE: revised procedures for submitting departmental receipts
Cottage Street School
A fax memo to Strekalovsky & Hoit from Heery RE: Cottage Construction Schedule
A letter to Strekalovsky & Hoit from SSBC RE: payment of invoices for disputed items
DF Pray Claim # 1 – RE: untimely response to RFI #263 – March 4, 2003 and RFI#264 – March 10, 2003
DF Pray Claim #2 – RE: untimely response to RFI # 230 – November 14, 2002 and RFI #271 – April 7, 2003
DF Pray Claim #3 – RE: untimely responses to RFI #282 – May 12, 2003 and RFI # 269 – April 7, 2003 – wall types and door size
DF Pray Claim #4 – RE: untimely response to RFI # 283 – May 15, 2003 regarding SKs and decisions pertaining to concrete at the front entrance
DF Pray # 5 – RE: installation of a new steel beam at the wheel chair lift pursuant to the engineer’s SK dated 6/4/03
East Elementary School
A memo to Strekalovsky & Hoit from Heery RE: open items
A letter to Joel Wolk from Strekalovsky & Hoit RE: elapsed time in response – fire protection – Charms
A neighborhood notice from Heery RE: increased construction activities during summer and septic system installation
A memo to school administration from SSBC RE: FF & E spreadsheet
Meeting Minutes – Move Management Meeting #3
Testing Reports
UTS: May 6,30, June 2,5,2003
Middle School
A memo to School Administration from SSBC RE: outstanding invoice for KBA re-design services
Appointment of Subcommittee on Change Order Review - The committee discussed the formation of several members to review change orders - Deb Benjamin, Gordon Gladstone and David Belton will review the change orders.
Cottage Street Review (Strekalovsky and Hoit, Heery)
Construction and Budget Status - Mr. Tom Feeney gave an overview of the construction project at Cottage Street School. The movers have been packing and moving the 8 additional classrooms and library. The items are being stored in the gymnasium. The gym floor is being protected. Mr. Yost confirmed that Mr. Hoit and Mr. Pray have been having discussions regarding the project staffing. Member Gladstone stated that it was suggested that a meeting between the principals take place to discuss the status of the work force and project closeout at Cottage. Mr. Yost agrees that the staffing has not increased. Vice Chairman Quirk questioned if the Cottage Street staff was reduced because of the staff increase at the East Elementary School project. The administrative assistant will coordinate a meeting between
all the parties as soon as possible. Mr. Feeney stated that the DF Pray manpower at Cottage should be increased to meet the project completion date. Mr. Wertz raised concern regarding the integrity of the canopy at the front of the school. A new steel beam needs to be installed due to damage caused during removal. Member Kennedy was concerned with items not being completed so near the project completion date of August 15, 2003. He feels that Heery should take an active role to insure that nothing falls through the cracks. Member Gilligan asked if there is any information in the industry that the general contractor is having financial difficulties. Mr. Yost stated that the DF Pray work force does flow between the two schools. The members of the committee discussed the work in progress and the completion of unfinished areas. It was Mr. Yost's stated his personal preference that the classrooms be completed and closed off. It is DF
Pray's work plan to complete the administration area then move into the classroom areas.
Potential Change Orders: Mr. Collins gave an update on the utility charges by Verizon and NSTAR.
Decisions to be made
Moving Services - Status - The committee discussed the purchase order that was submitted by First Choice. First Choice is on the state bid list and is being administered by the School Administration.
Site Lighting - Status of redesign - This is being reviewed by the GGD. Member Gladstone asked if the light plan was over designed. The committee reviewed the letter that was issued by GGD and expressed concern if the lights are removed that the lighting code will be met.
Potential Redesign of Front Entry - Acting Chairman Quirk gave an overview of the meeting that was held on June 23rd at the Cottage Street school. A draft of meeting minutes was distributed to the committee members. Member Benjamin asked that comments from the committee on the minutes be incorporated. Member Gladstone stated that he feels that the presentation by the architect was confusing as to the reference of handicap parking and other requirements.. A revised sketch and CCD will be issued that addresses the reduction of 4 parking spaces from the front of the school.
East Elementary School (Strekalovsky and Hoit, Heery)
Construction and Budget Status - Mr. Collins gave an overview of the construction progress at the East Elementary School. He stated that moving and packing took place this weekend. Painting is occurring in the new classroom wing. Technology wiring is being installed. The manpower on staff has increased dramatically. There are approximately 40-45 workers on site. Mr. Collins stated that there would be a delay in the window delivery for the gymnasium. Temporary windows will be installed. This will allow for the gymnasium floors to be installed.
Phasing Change – Status: Mr. Maggiore stated that the contractor has distributed this proposal to the subcontractors. The timing will remain the same however there may be a cost associated. Mr. Yost stated that this should be resolved soon.
Moving Services - Status - Mr. Collins stated that move management is not a scope of services that is covered under the Heery contract. Mr. Collins stated that it would be recommended that an additional person be added to manage this scope of work.
Decisions to be made:
Open Items: Member Kennedy asked about the status of the outstanding items. The committee reviewed the Open Items memo that was issued by Heery. The architect stated that they will have all items answered by June 27, 2003. Member Kennedy stated those open items should be reviewed on a daily basis.
Site Lighting: Mr. Collins distributed a light site plan for the committee to review. Mr. Wertz stated that many of the lights are will be installed this summer. Member Clay asked if the architect could verify if the lighting is adequate and that there is continuity between the two schools.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
__________________________ ________________________________
Signature of Chair Date of Acceptance
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