Sharon Standing Building Committee
Minutes
July 8, 2003
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, William Croteau, Gordon Gladstone, Linda Lurie, Tim Quirk, Joel Wolk
Members Absent: Donald Gilligan, Brian Pariser
Administration
Minutes
MOTION: To accept the minutes of June 24, 2003 as amended (Belton/Clay 5-0-3 Wolk/Croteau/Lurie abstains)
Invoices
Cottage Street School
Heery International ( Inv. # 120503 – June) $17100.00 (Belton/Quirk – unanimous)
Valley Communications ( FF& E # CFFE7203-laminator) $1200.00 (Belton/Quirk – unanimous)
Gelerman, Buschmann & Nichols (Inv. # 11111,11129 – Demand for Direct payment, driveway) $1870.00(Belton/Quirk – unanimous)
DF Pray Requisition #21 $176942.64 (Quirk Belton – Unanimous Note: Payment of this requisition is contingent upon satisfactory review by Member Gladstone)
East Elementary
Heery International ( Inv. # 34772 – June) $18240.00 (Quirk/Belton – unanimous)
Apple (FF & E-technology –POEast-ffe-10-03-R – partial payment) $4410.00 (Quirk/Belton – unanimous)
Suntrust (phasing costs modular classrooms) $82355.60 (Quirk/Belton – unanimous)
Gelerman, Buschmann & Nichols ( Inv. #11129 phasing) $30.00 (Quirk/Belton – unanimous)
MCI – Verizon (Administrative – office phone) $92.84 (Quirk/Belton – unanimous)
DF Pray Requisition # 10 $774,345.48 (Quirk/Belton – unanimous)
Correspondence: Reading File
Cottage Street School
Monthly financial report
A letter to Heery from S & H RE: response to outstanding items letter
A letter to DF Pray from Heery RE: request for updated schedule
A letter to S & H from Heery – Request for feedback on Commissioning Report
A memo to S & H from SSBC RE: disputed invoices
A copy of an email to S&H from SSBC RE: notification of name change
Clerks Daily Reports June 2 – June 27, 2003
East Elementary School
A copy of the sketch that was distributed at the June 16, 2003 abutters meeting
Clerks Daily Report – June 6 – 27, 2003
UTS – Testing Report – June 16, 2003 – masonry
DF Pray Claim #19 – lack of timely response To RFI #75 & 82 – upper level of gymnasium – CMU chases
DF Pray Claim #20 – required to add an L8x8x3/8
Cottage Street Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status: Mr. Peter Collins gave an overview of the construction progress at Cottage Street. The new lockers should be delivered within the next two weeks. The renovation of the 8 existing classrooms is nearly complete the removal of the floor tiles from the corridors and classrooms has been finished. In the administration area the new door openings have been completed. The kitchen equipment will be delivered within the next week. All deliverable items will be on site no later than July 30th. The adjustable backboards will be completed within the next two weeks. Mr. Maggiore, Strekalovsky and Hoit informed the committee that the contractor has stated that the job will be completed on August 15th. Member
Croteau asked about kitchen equipment installation and if the food service staff will be trained prior to the first day of school. The steel beam at the front entrance will be installed on July 9th. The site contractor will be on staff on July 14th to work on site completion.
Reports of subcommittee on Change orders - no change orders were presented at this time. The architect is awaiting the signed original from the contractor.
Sight Lighting - Status of Redesign - the committee reviewed a letter from Carlos DeSousa, GGD regarding the removal on light poles from the front of the building. If any of the poles are removed then the light will drop below the IESNA Chapter 24 standards. The architect stated that if the committee would like to recommend the removal of any poles it would open up a liability issue and they would like to be removed from any liability. It was their recommendation that the poles be installed per contract drawings and install shields on the light fixtures. Ms. Abigail Marster, Cottage Street stated that she is concerned that the site will be lit up like a car dealership. It was the consensus of the committee that the lights be installed per contract documents.
Resolution of Front Driveway Entry - The committee reviewed the revised sketch that eliminated the parking spots from the island.
Decisions to be made: The committee reviewed the budget detail. The architect was asked to review their contracts for additional services to determine with their work was complete. Member Gladstone asked for a review of the A/E revisions. Chairman Wolk stated that the project manager would do this review at a later date.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status: Mr. Peter Collins gave an overview of the construction project at the East Elementary School. The abatement work is ongoing in the two-story wing with several areas already complete. Excavation for the septic field is completed and the new septic system is being installed. Site demolition on the entrance, and east parking lot as well as preparation for the new underground storm and existing building is progressing. The installation of the gypsum and wallboard and wall panels in the gym has been completed. The walls and doorframes are being painted in the new classroom wing. The testing and inspection of material and completed work is up to date. The committee discussed the windows in the gym with the architect. The
architect has had conversations with the window manufacturer regarding delivery. Chairman Wolk asked that the PCO log be updated to include amounts for the items classified TBD.
PR on Phasing Change – Status – no change at this meeting.
Report of Subcommittee on Change Orders - The members of committee reviewed the duties and responsibilities of the committee. It is recommended that the meetings be posted and that minutes are taken in order to comply with the open meetings laws.
Decisions to be made - Move Management - a proposal should be forthcoming within a week.
Respectfully Submitted,
Maureen R. Doherty – Recording Secretary
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Signature of Chair Date of Acceptance
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