Sharon Standing Building Committee
Minutes
July 22, 2003
Members Present: Joel Wolk, Brian Pariser, Fred Clay, Tim Quirk, Deborah Benjamin, Gordon Gladstone, Sam Liao
Members Absent: Linda Lurie, Bill Croteau, Donald Gilligan, David Belton
Administration
Accept prior meeting minutes as amended unanimous (Quirk/Clay 5-0-1 Pariser abstained)
Invoices:
Cottage Street School
Heery International Inc. # 34944 – Shooshanian $2937.78 (Quirk/Clay – unanimous)
Lakeshore Learning Materials PO # CFFE8903 - $547.80 (Quirk/Clay – unanimous)
Strekalovsky and Hoit – Inv. # 35 - $4749.67(Quirk/Clay – unanimous)
East Elementary School
Merrick Louison & Costello – phasing review $245.00 (Gladstone/Quirk – unanimous)
Apple Computer PO # PO East-FFE-10-03-final payment $765.85 (Gladstone/Quirk – unanimous)
Strekalovsky and Hoit # 22 - $3810.63 (Gladstone/Quirk – unanimous)
Strekalovsky and Hoit # 25 - $7700.25 (Gladstone/Quirk – unanimous)
Strekalovsky & Hoit # 26 - $2002.31 (Gladstone/Quirk – unanimous)
Wilber Municipal Project
STV, Inc. #5 –$96686.05 (Quirk/Clay – unanimous)
Purchase Orders:
Cottage Street School
The following purchase orders were approved as submitted except where noted in
Items # 7 and 17. (Quirk/Pariser)
WB Mason – CFFE7903 – classroom equipment $7161.64
NASCO CFFE2203 – Drying rack $469.66
Science Kit and Boreal Lab – FFES0203 – Mobile lab cart - $95.70
Gopher Sport – CFFE1003 – gym equipment $1418.71
Lakeshore Learning Materials – CFFE9003 – Carpet - $273.90
The Greeting Tree – CFFE1010304 – Classroom Easels
Poirier Sales and Service – CFFE1000304 – Air conditioner $430.00 Note- hold until the end of the project
Valley Communications – CFFE7803 – cassette recorders $447.00
Valley Communications – CFFElib103- television $1088.00
Robert Lord Company – FFES0403 – science tables $5464.01
Peter DiCenso – CFFE-CMO-343-03 – teachers room shades $220.14
JL Hammett Co., Inc. CFFE7603 – globes and maps $1082.31
Delta Education FFES0103 – science equipment $402.21
ETA Cuisenaire – FFES0303 – science equipment $1128.38
WB Mason – CFFE1000304 – chairs and tables $6745.00
WB Mason – CFFE7500 – classroom equipment $ 3250.16
Apple Computers Cott-FFETECH-150-03 – computer equipment $56644.00 – Note – this PO was returned to the school department to be reviewed and resubmitted at an amount not to exceed $56,644.00
East Elementary School
WB Mason Company – E-FFE-01-04 – desks, chairs and storage units $11169.40 (Clay/Benjamin – unanimous)
Correspondence: Reading File
Cottage Street School
A letter to the SSBC from John C. Verrett RE: site issues
A letter to the SSBC from A. Nebenzahl RE: site issues
East Elementary School
A letter to Plumbers Local 12 – request for information
Copies of testing Reports - UTS
Construction Street Elementary School (Heery/ Strekalovsky & Hoit)
Construction and Budget Status - Mr. Tom Feeney gave an overview of the construction project at the Cottage Street School. The committee reviewed the Memorandum of Understanding that was submitted based on the meeting between DF Pray, Heery, Strekalovsky and Hoit and Chairman Wolk and Member Gladstone. The building inspector will be scheduled to be on site on August 14/15. 2003. The VC floor tiles in the classrooms are complete and the corridors are 90% complete. The corridor painting is approximately 50% complete. The work on the front canopy is completed. The concrete for the handicap ramp and vestibule will be poured as soon as the weather permits. The administration and nurses offices are ready for paint. The seven classrooms in the "A" wing are 95%
complete all the sinks have been installed. Shooshanian will be on site this week to evaluate the performance of the rooftop units. Mr. Wertz stated that the furniture would be delivered on August 18th. Chairman Wolk stated that the punch list for these rooms should completed. The committee scheduled a site meeting for August 9, 2003 at 10am.
Report of Subcommittee on Change Orders – A meeting will be scheduled to review any upcoming change order items in the near future.
Moving Services - Move Manager - Mr. Tony Pruner gave an overview of the move manager for the Cottage Street Project. First Choice and Fox Relocation both submitted proposals -it should be approximately 30 hours worth of work. Strekalovsky and Hoit will do this work as an additional service. First Choice is performing some of the move services at Cottage Street School. The proposal by First Choice is the least expensive option. The committee asked that the references be checked prior to authorizing the chairman to accept the proposal.
MOTION: To allow the Chairman to accept the proposal from First Choice for move management services at the Cottage Street School once a satisfactory report on the reference checks has been forwarded to the committee members. (Gladstone/Quirk – unanimous)
Site Lighting - Requests of residents – Ms. Sue Molinda, 46 Cottage Street, stated that the she is representing the Cottage Street abutters. She stated that this is a community school in a quiet neighborhood with low lighting levels. She has lived there for 17 years and is very concerned with the "Route One” look of the Cottage Street site. Chairman Wolk stated that there was a site meeting to review the existing lights and to review the location of the proposed lights. The site light was reviewed and the architect stated that if the lights were removed then the illumination of the site would fall below the recommended standards. Chairman Wolk discussed the lights that are affixed to the building. The school department will control the site lights and it
is their determination on how the site will be lit once the project has been completed. The present lights are 400 watts. It was determined that there are 2 streetlights and four site lights. Ms. Abigail Marsters, 20 Cottage Street, stated that if the light poles were reduced than the committee would need to accept liability. Ms. Marsters also asked why the Wilber School is designed with lower lights. The chairman stated that if the light fixtures were lower then the number of fixtures would need to be greater. The amount of light throughout the site would remain the same. Member Clay stated that throughout his career he has worked with industry standards and they are very important. Mr. Andy Nebenzahl 46 Cottage Street - is here only as an abutter and he is only representing his personal views and not that of the neighborhood. He stated that he has personally championed for this project. He felt that this and other projects
were approved with the support of the neighbors. Mr. Nebenzahl stated that he felt that this light situation was handled poorly and without the sensitivity of the neighbors and the abutters taken into consideration. He feels that the advice of the architect should be reconsidered. Ms. Jennifer Yaeger, 22 Cottage Street, stated that she deals with data every day. She has stated that this site light data has not been shown to the neighbors. She is concerned with the safety of the abutters. Ms. Yaeger stated that the committee has not earned her respect and she felt that they were liars. Member Gladstone and Chairman Wolk stated that they were offended by her remarks. Ms. Sue Molinda stated that she would like the height of the light fixtures to be reduced. Chairman Wolk discussed various options regarding the light fixtures. Ms. Marsters asked if only the two light fixtures could be installed. Mr. Nebenzahl
asked about the money that was not used for the electrical conduit. He has also asked if conduit could be installed to allow for future changes to the light scheme. There was discussion regarding the amount of light for the neighborhood. The amount of light that is needed will always be the same. If the poles are lower than there will need to be more poles. Member Clay stated that the engineer was hired to design the light plan in accordance with professional standards. He stated that there have been many code and industry changes throughout the years. The contractor is almost completed and changes at this time are difficult. Mr. Maggiore stated that this plan is designed to the minimum standards, which is .06 foot-candle. School Committee member Liao stated that we are dealing with an issue that could be resolved if there were more time. He asked if there was a code for lighting issues, there is no code but there are
reference standards that are listed in the Massachusetts Building Code. He stated that the School Department would like to be good neighbors to the abutters at Cottage Street. Mr. Liao stated that the school committee and department should set standards. Principal John Marcus stated that he is would like to be a good neighbor. He feels that we need to go forward with a plan and if it needs to be adjusted or if additional electrical work is needed then we can do that after the fact. Mr. Nebenzahl stated that there are areas that will be in excess of the minimum standards. Chairman Wolk stated that they would like to ask the contractor to install additional conduit along the sidewalk, which will accommodate any future changes. Ms. Maureen Duffy, Cottage Street stated that if this were not taken care of now then the neighbors would be forgotten. Ms. Anna Rehnquist, Cottage Street stated that the lights are very bright. Light shields will
be installed on the light fixtures to reduce the brightness. Mr. Tony Pruner, Heery International, Inc. recommended that the contractor proceeds with the installation of the poles in the accordance with the contract documents and shortens the poles. This will lower the amount of the light below the industrial standards as well as void the warranty. Member Gladstone stated that he would not recommend lowering the lights below the industry standards. Member Clay stated that he would like to have this installed in accordance with the industry standards. He asked if the school department has a schedule of when the school would be used. Member Clay stated that the committee should not make changes until the project is complete.
MOTION: To have the architect issue a CCD not to exceed $2500 to instruct the contractor install additional wiring in the conduit to accommodate future changes provided this work can be competed prior to the contract completion date. (Quirk/Clay unanimous.)
Discussions: Ken Wertz stated that cutting the poles should be the last option. Ms. Maureen Duffy asked if the streetlights make the site lighting above the standards.
East Elementary School (Heery/Strekalovsky & Hoit)
Construction and Budget Status - Mr. Pruner gave an overview of the project. The side entrance will be used as the main door. The front of the school is under construction and will be maintained by the contractor as an emergency exit. Mr. Pruner stated that the permanent windows in the gymnasium would not be installed. Barriers will be installed in place of the permanent windows to all the floor needs to acclimate to the building for two weeks prior to installation. The contractor has stated that the floor will be installed by August 29, 2003. Mr. Kent will be on vacation the last week of August. The architectural affidavits need to be submitted prior to the issuance of the occupancy permit. The teachers are scheduled to be back to school on August 27, 2003. The move is scheduled for August 25th. The abatement work has been completed in the existing building. There is a HAZMAT concern with an electrical conduit near the leaching area on the west side of the building.
Chairman Wolk asked about the delivery of long lead items. HVAC work is progressing well. Ken Wertz stated that his only concern is the disconnection of the existing septic system to the connection of the gravity feed system. The committee discussed about the Change Order and asked the architect to issue a change order.
PR on Phasing Change – Status – no change at this meeting
Report of subcommittee on change orders – A meeting will be scheduled in the near future to review Change Order # 1 and any future change order items.
New fence for abutters - There was discussion regarding the installation of a new fence along the Bohn property. The committee had sent a letter to this abutter stating that this request would be reviewed after the educational requirements would be met.
Decisions to be made –
The committee has received and reviewed the modifications to the plaque that was modified by the school committee. The committee accepted the changes and this would be forwarded to the architect.
The Chairman asked that Kaestle Boos Associates, Inc. is invited to a future meeting to discuss project closeout on the Middle School.
The meeting adjourned at 10:00pm. The next meeting is scheduled for August 5, 2003 at the Sharon Town Offices.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
______________________________ _____________________________
Signature of Chair Date of Acceptance
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