Sharon Standing Building Committee
Minutes
August 5, 2003
Members Present: David Belton, Deborah Benjamin, Fred Clay,
Donald Gilligan, Gordon Gladstone, Brian Pariser, Tim Quirk, Joel Wolk
Members Absent: Bill Croteau, Linda Lurie
Minutes: The committee reviewed the minutes of July 22, 2003 and made the following motion.
MOTION: To accept the minutes of July 22, 2003 as written. (Clay/Quirk 6-0-2 Gilligan/Belton abstain)
Invoices
Cottage Street School
Comcast – FC-SH-009 – (new IT connection) $1893.65 (Gilligan/Belton - unanimous)
DiCensos Shades – (PO#CFFE-CMO-343-03) $220.14 (Belton/Quirk - unanimous)
Heery International (Inv. # 34590 – July) $17100.00 (Belton/Quirk - unanimous)
East Elementary School
Heery International, Inc. (Inv. # 35491 – July) $18240.00 (Belton/Quirk - unanimous)
WB Mason (SUA374 – copy paper) $76.42 (Belton/Quirk - unanimous)
Change Order #1 - $ 22,048.00
MOTION: To authorize the chairman or vice chairman to sign Change Order # 1 for the East Elementary School in the amount of $22,048.00 (Gilligan/Clay - unanimous)
Correspondence: Reading File
Cottage Street School
Clerks Daily Reports – June 30th – July 25, 2003
Construction Meeting Minutes 7-16-03
East Elementary School
Clerks Daily Reports – June 30th – July 18th, 2003
Construction Meeting Minutes 7-16-03
UTS Testing Report – July 14, 2003
A copy of a fax memo from DF Pray to W. J. Griffin RE: Entrance Lobby Conduit Removal Directive
A copy of a fax memo to SHR from DF Pray RE: color selection in gymnasium and delay of schedule
A copy of DF Pray Claim # 21 – delay of on site review by mechanical engineer
A copy of DF Pray Claim # 22 – lack of timely response by architect for color selection
A copy of DF Pray Claim # 23 – lack of timely response by architect for Kodiak Folding Bleacher submittal
A copy of DF Pray Claim # 24 – delay in responding to and processing of Change Orders and proposed change orders by the architect
A copy of DF Pray Claim # 25 – delay in responding to RFI #76 – June 4th and RFI #81 – June 13th.
A copy of DF Pray Claim #26 – delay in responding to RFI #78 – June 11th
Cottage Street Elementary School - (Heery, Strekalovsky & Hoit)
Schedule Status - Mr. Tom Feeney gave an overview of the items that were outstanding at the Cottage Street School. He stated that there are three major items that need to be completed prior to the issuance of an occupancy permit. Mr. Feeney stated that he feels that the contractor will not meet the completion date as specified in the contract for August 15th. Mr. Roger Hoit stated that he had a conversation with the contractor today and he informed the committee that Mr. Ron Laprise of DF Pray stated that the school would be completed on August 22nd with the exception of the deliverance of the lockers. The lockers were damaged in a flood in the factory in Ohio. Mr. Hoit stated that he feels that the project could be completed with the exception of the
lockers if the contractor worked longer hours. Chairman Wolk asked if there were any unanswered engineering or architectural questions. Mr. Hoit answered that there were no outstanding questions. Mr. Wertz asked about the installation and delivery of the science casework. He was told that this would be delivered. Mr. Feeney stated that there is additional work required to complete the following areas, the fire alarm system, life safety work and the egress and accessibility issues prior to occupancy. The ceiling needs to be installed prior to the sprinkler system being completed. Member Gladstone asked what happens to the project inspections when the building inspector is on vacation? There is a reciprocal agreement between Sharon and Canton to cover for each other. Chairman Wolk also stated that he knows of individuals that offer private inspection services that are available to review the building if necessary. Members of the
Committee expressed concern if the contractor, to delay completion on some items might use the building inspector’s vacation as an excuse. The Board of Health needs to inspect the kitchen prior to school opening. Member Benjamin stated that as the owner she feels that the contractor should be told that the move date is scheduled for August 18th, and we expect to occupy the space at this time in accordance with the contract documents. The chairman stated that he agrees with Member Benjamin. The school department would like to move some items prior to the 18th because there are several classrooms that are completed. The school department is working with the contractor to punch out these classrooms prior to the move. Chairman Wolk stated he would like to be sure that the egress and accessibility items are addressed.
Cost Status - The committee reviewed the cost estimates with the architect. The architect will review their items and will issue a written report to the administrative assistant.
Report of Change Order Subcommittee – change order # 5 was lacking sufficient back-up information. This information will be forwarded to the committee for their review.
Moving Status – the architect will use First Choice to manage the moves at Cottage Street School.
Site lighting, driveway location, and tree removal - A CCD will be issued for the electrical work for the four lights in the front of the site. Chairman Wolk asked about the removal of trees that were requested by the abutters. There were no abutters in attendance at this meeting.
Other Issues:
Moving on the 18th at Cottage Street - Classrooms will begin first.
Inspections need to be scheduled.
East Elementary School (Heery, Strekalovsky and Hoit)
Schedule Status - Mr. Collins issued a list of items of concern for the East Elementary School. In the new addition there is a problem with the delay of the delivery of the windows for the gym. The windows are scheduled to be installed during the week of August 11th. The temporary windows will be kept in place until the windows are installed. Due to gym situation, the floor material is not on site. The gym is at 92% humidity and the flooring will not be delivered until the humidity level is acceptable. Mr. Collins feels that the flooring will not be installed prior to the opening of school. Dr. Jackson was on site today and reviewed the gym and entire construction site. There are submittal issues with the gym curtain and the basketball backstops.
The general contractor is having a problem with the roofing subcontractor. Capeway Roofers are not manning the job. The flashing is incomplete and as a result of this there are leaks in this area. These leaks have caused material damages as well as additional moisture in the area. The site work is underway. Paving is scheduled, weather permitting, at the end of this week. There are a lot of sidewalks that need to be installed prior to the completion date. The covered walkway is on the schedule to be completed. The architect was asked about the construction of the covered walkway. Mr. Yost stated that this was written in the specifications. These items are important for egress. Mr. Collins stated that there are doors that need to be maintained for egress. The classroom wing needs to have the flooring installed. The flooring contractor has stated that the floor area is too humid. An
independent testing agency will be onsite to review the humidity levels and perform additional tests. Member Quirk asked about the adhesive and moisture requirements that are specified. There are several options that are being reviewed at this time. The specifications called for a waterproof base coat to be installed prior to the installation of the vinyl flooring. The floor items need to be resolved within the next five days in order for the floor to be completed prior to the opening of school. Finish painting will begin this week, marker boards and tack boards will be installed The lockers are delayed due to the flood in Ohio. The chlorinating of the water system needs to be performed the week of August 25th. Mr. Wertz asked about the phasing and its affect on the heating system. He is concerned about this issue. The Fire Alarm system is being installed and should be completed prior to the opening of
school.
Mr. Hoit stated that he has had conversations with the owner of R & R Windows was told that the glass is at the factory and it will be direct shipped to the site. The president of
R & R stated to Mr. Hoit that he would have additional staff and work longer hours to meet the schedule. Mr. Hoit stated that there was an issue with "ownership" of several items with the Capeway Roof, roof contractor. The materials for the roof should be received by August 15th and R & R will increase their crew size and man-hours per day. Mr. Hoit stated that the floor contractor has been involved in a legal situation with a moisture problem and this is why they are cautious. He also stated that the floor contractor would install the floor prior to the opening of the school, once the issues have been resolved. If the heating contractor could run the heat then this would help to dry out the area more effectively. Mr. Hoit feels that the gym space could be completed
and usable prior to the school without a wood floor. Member Benjamin asked when the gym floor could be installed. Chairman Wolk asked Susan Lechter what was the gym being used for, she stated that it would be used for storage and for gym classes. It takes approximately 4 weeks to completely install the flooring. It was discussed if the gym floor could be installed in February at the end of the project. Member Benjamin asked if we could put in a claim against the contractor for the inconvenience of this delay. A Phasing PCO has been issued to the contractor and it has not been executed. Member Quirk asked if there was "end date" on the Phasing PCO that would make it null and void. Chairman Wolk asked if the delay issue in executing this change order was due to the subcontractors. Member Clay asked about the priority of the items that need to be completed prior to the issuance of the occupancy permit. Chairman Wolk
stated that he felt that there are some egress issues in the area of principal ‘s office. The committee discussed the test results from UTS on the moisture on the slab. The chairman asked the architect to ask if there is a sealant that could be applied on the gym floor that would not affect the wood flooring. Member Quirk asked when is the last day the floor could be installed. It was the stated by Mr. Collins that the latest date for floor installation is August 13th. Mr. Wertz asked if we could do a 24-hour test on the floor area as recommended by the manufacturer.
Other Issues –
The Committee will be meeting every week through the month of August.
Dust control - is an issue at the East Elementary school. Neighbors are complaining about the excessive dust in the front of the school. Heery has written to the contractor and put them on notice. Heery will research the companies for watering services.
The move is scheduled for August 25th. Gym must be usable and available to be occupied for the opening of school.
There is a field visit scheduled with GGD.
Other Business
Sharon Middle School - scheduled on September 16th, 2003. The chairman asked school committee member Gilligan to review the project. Kaestle Boos Associates, Inc. will be schedule to come in after the Cottage and East schools are discussed.
Wilber Municipal Building - September 9th at 7:50. The chairman will use the presentation boards that were prepared by STV, Inc. He will be using the site layout, floor layouts and elevations. The committee reviewed the topics that will be presented. The proponents of the project will be invited to the September 2nd meeting to discuss the presentation.
The evaluation forms for the contractor and the architect, for the Cottage Street Project, were distributed to the committee. The committee was given instructions on how to prepare them. These need to be filed in accordance with State requirements.
The meeting adjourned at 9:30pm
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
________________________________ ________________________________
Signature of Chair Date of Acceptance
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