Sharon Standing Building Committee
Minutes
August 12, 2003
Members Present: Fred Clay, Linda Lurie, Bill Croteau, Joel Wolk, Brian Pariser,
Dave Belton, Don Gilligan, Tim Quirk
Members Absent: Deborah Benjamin, Gordon Gladstone
Invoices:
East - DF Pray Requisition #11 - $850,509.35 To approve this requisition based on final review and approval by Member Gladstone (Belton/Croteau)
Cottage - DF Pray - Final approval by Gordon Gladstone (Belton/Croteau - Gilligan opposed 6-0-1) The construction manager and architect recommended holding this invoice until the next meeting based on the inclusion of some work that was not completed in a satisfactory manner. The committee voted to withdraw this invoice until further clarification from the architect and construction manager.
Purchase Order:
Cottage - WB Mason (PO # CFFE7703) $1,179.05 classroom supplies)
Cottage Street School: - Mr. Tom Feeney gave an overview of progress at the Cottage Street School. There was a meeting that was held on Friday, August 8th, with Mr. Jeff Yost, Joe Maggiore, Tony Pruner, Peter Collins, Tom Feeney, Bill Baker and Ron Laprise. As a result of this meeting a Project Completion checklist was developed between all the parties present. Mr. Pruner stated that the movers would be moving in as the contractors are moving out. Mr. Jeff Yost stated that the work at the front stairs is inferior work and felt that this work should be rejected. Mr. Yost stated that with the late finish from DF Pray it would be almost impossible to perform their inspections that are necessary to issue the affidavits. He assured the Committee that the Office of
Strekalovsky and Hoit would do everything possible to assist with the process. Member Croteau questioned the need to present a new life safety and egress plan to the town officials. They must approve any changes to the present submitted plan. Chairman Wolk asked if we would be able to occupy the building as planned. Compilation of the punch list has begun and there are numerous issues that have been identified by GGD. The eight classrooms are completed and are ready to be occupied. The school will be moving into these eight classrooms this year. The kitchen equipment is on site and approximately 50% complete. The Committee will get an update from Heery at the next meeting on August 19th and advise the Committee if the building would be ready for the school opening. Chairman Wolk asked Mr. Wertz if the school administration would be able to delay the school opening by one week. Mr. Wertz stated that he has had conversations
with Superintendent Jackson and they are not able to delay the school opening. Chairman Wolk stated that he would speak with Dr. Jackson on August 13th. The Committee asked what critical items would be delayed - Mr. Feeney stated that the Fire Alarm system is not completed. Mr. Maggiore stated that the contractor could work up until the September 2nd. The liquidated damages are $1600 per day. The fire alarm system is currently running and could be maintained until the new system is completed. The building inspector will be on site this week to review the building. There was discussion regarding the need to allow the contractor to access the site when school is in session. The Chairman asked the architect if there are any outstanding issues that the contractor is looking to receive answers. Mr. Yost stated that all the RFI’s have been answered.
The Committee requested that the Completion Check-List dated 8/8/03 be submitted for the record – the items in bold must be successfully completed in order to receive an occupancy permit.
Cottage Street School Completion Check List – August 8, 2003
1. CATV, I-loop Installation
2. Electrical, electric strikes and cameras
3. Fire Alarm, new Existing F/A system is still in use
4. Flooring, vinyl 8/15/03
5. Flooring, wash & wax 8/15/03
6. HVAC, temperature control Fresh Air Intake
7. Inspections, AE – Affidavits 8/22/03
8. Inspections, Board of Health 8/13/03 8/25/03
9. Inspections, Building 8/13/03 8/25/03
10. Inspections, Electrical 8/13/03 8/25/03
11. Inspections, Fire Department 8/13/03 8/25/03
12. Inspections, Plumbing 8/13/03 8/25/03 Must include clorination of water system
13. Bituminous concrete - Binder – existing parking/main entrance 8/19/03 8/20/03
14. Top coat - existing parking/main entrance & new parking lot 8/20/03
15. Overlay – play area 8/21/03
16. Striping 8/22/03 8/23/03
17. Phones, Classrooms/Offices Synet is waiting on the electricians – ceiling boxes have not been installed
18. Kitchen - install equipment 8/11/03 8/15/03 BOH Inspections need to be completed
19. Kitchen – MEP connections 8/18/03 8/22/03
20. Punch List 8/15/03 SH & R & Heery to Issue
21. Roofing – gutters/downspouts 8/11/03 8/15/03
22. Site work – ball field
23. Site work – wetland corrections 8/13/03 S H & R to forward drawing
24. Site work, sidewalks throughout 8/11/03 8/22/03
25. Technology, bell schedule Done Synet
26. Technology, clock system Done Synet
27. Technology, intercom Synet
28. Technology, MDF room Done Synet
29. Technology, IDF room Synet
30. Trailers - removal Done
31. Glazing, interior windows & doors 8/11/03 8/15/03 Fire Code Issue - Doors
32. Painting 8/11/03 8/22/03
33. Ceiling Grid/ACT 8/11/03 8/22/03
34. Generator bollards 8/11/03 8/22/03 Important to Building Inspector
35. Site lighting 8/11/03 8/22/03
36. Lockers Status unknown
37. Refinish Stage & Café floor 8/8/03 8/15/03
38. Platform Chair lift 8/18/03 8/22/03
39. Science Case work 8/18/03 8/29/03
40. Art room sink 8/29/03
41. Fire Alarm – test & start up 8/13/03 8/22/03
42. Security system – test & start up 8/13/03 8/22/03
43. Sprinkler Protection – test & start up 8/13/03 8/22/03
44. Generator – Full building test 8/15/03 Bollards must be installed
45. Install interior signage 8/15/03 8/22/03
46. Install exterior signage 8/15/03 8/22/03
47. Install exterior louvers
48. Close out Documents
49. O & M Manuals
50. As-built drawings
51. Warrantees
52. Contractor to request Substantial Completion Inspection from SH&R 8/15/03
East Elementary School - Mr. Peter Collins gave on overview of the project at the East Elementary School. He stated that there is a lot of work still necessary to be completed prior to school opening. Mr. Collins informed the Committee that the contractor has no margin to slip on any items at this school. Mr. Collins stated that August 23rd is the date of substantial completion at East and he feels that the contractor will not be able to meet that date. The list that was distributed was compiled as result of a joint meeting with DF Pray, Strekalovsky & Hoit and Heery. Liquidated damages are $900 per day. There was discussion regarding the installation of the gym floor. There is a possibility of potential damage from using this area as a storage and food preparation area. This
flooring material is owned and is presently stored off site. The Committee discussed the preparation of the concrete floor for use by the school department. The floor needs to be able to be swept and damp mopped. It was the consensus of the Committee to present this gym floor plan to the Superintendent of Schools. The Committee discussed the installation of the flooring material in the hallway and in the classrooms. Mr. Yost stated that he has sent a letter to the contractor stating that they need to install a waterproof material. Chairman Wolk asked if it would be of benefit if the school opening were delayed one week. Mr. Collins stated that this would be beneficial so that the inspections could be completed and the school administration could ready the school. The Chairman asked if the Committee authorized overtime for acceleration if this would this resolve the problem. School Committee member Gilligan stated that he
feels that the roof and the flooring are critical. Member Croteau stated he would like to pay for storage boxes rather than pay the contractor for work that they were supposed to complete on time. Member Gilligan asked if the SSBC could pay for the roof materials so that we could have them delivered earlier. Mr. Pruner recommended to the Chairman that he should contact Superintendent Jackson and inform her that the school would not be ready and that school opening should be delayed. The Committee asked Heery to speak with Pray about acceleration payments for the subcontractors. The cost of this would be in excess of $25,000.
MOTION: To allow Heery to work with DF Pray to authorize overtime for subcontractors to accelerate their work between August 13th and Tuesday, August 19th. The amount at Cottage is not to exceed $10,000.00. The amount at East is not to exceed $20,000. The architect and Heery will coordinate which subcontractors would produce beneficial results for occupancy. The terms and conditions of the original contract remain in place. (Quirk/ Croteau - unanimous)
The Committee requested that the Phase I Milestone Completion Check-List dated 8/8/03 be submitted for the record – the items in bold must be successfully completed in order to receive an occupancy permit.
East Elementary School Phase I Milestone Completion Check-List - 8/8/03
Basketball Backstop TBD Contractor has ordered and installation TBD
Brick washing
8/25/03
CATV, I-loop Installation
8/11/03 8/15/03
Covered walkway.
8/29/03 This area must be paved – The building inspector has been involved with this walkway
Electrical, electric strikes and cameras
8/11/03 8/27/03
Electrical, temporary copier outlet
8/22/03 Heery to coordinate
Environmental, Indoor Air Quality
8/27/03 8/29/03 Testing after flooring to be installed
Fire Alarm, Testing
New
Existing
8/13/03
TBD
8/13/03
TBD Need to coordinate with Building Inspector and Fire Department. Needs to connect to existing zone
Flooring, gym Flooring will be complete by 9/2/03. Need to review with contractor and School Department for Feb. ’04 installation vs. school year installation.
Flooring, terrazzo
8/20/03 8/22/03 Front entry must be completed – egress area
Flooring, vinyl
(Dehumidification/AC)
8/14/03 8/21/03 Tests are being performed results due 8-14-03 – Hallways need to be installed for daily use.
Flooring, wash & wax
8/22/03 8/29/03
Gas Meter Change Over
8/12/03 completed
Glazing, interior windows & doors
8/22/03
Gym, curtain TBD Contractor has ordered and installation TBD
Handicapped access doorway at CHARMS
8/29/03 DELETE
Handicapped Access, entrance drop off at CHARMS. SK to Joe Kent.
8/18/03 8/22/03
HVAC, confirm UV’s at building A & B Heery will check
HVAC, Heating for building A & B
8/15/03 9/15/03
HVAC, temperature control
Check with Anania (HVAC subcontractor) Windows will be used as supplemental fresh air
Inspections, AE – Affidavits
8/23/03 8/25/03
Inspections, Board of Health
8/13/03 8/15/03 Final septic field Inspection
Inspections, Building
8/25/03 8/26/03
Inspections, Electrical
8/25/03 8/26/03
Inspections, Fire Department
8/25/03 8/26/03
Inspections, Plumbing
8/25/03 8/26/03
Lockers, Awaiting update from vendor
Parking lot, line striping
8/22/03 Handicap parking areas must be designated
Parking lot, top coat
8/20/03 Binder must be installed
Phone Service, Change Over
8/14/03
Phones, Classrooms/Offices
8/25/03 Partners Communications
Plumbing, kitchen prep sink
8/22/03 8/27/03
Plumbing, water at existing A & B building
8/15/03
Plumbing, water chlorination
8/22/03
Punch List
8/18/03 8/22/03
Roofing, Bldg. D & E
8/22/03 8/27/03 8/12 – roof is not completed, ice and water barrier installed and it is leaking. Subcontractor has not been on site and has not been properly manning the job.
Septic System, Start up
8/13/03 8/15/03 Contact Jim Andrews
Sitework, covered walkway 8/29/03
Related to egress
Sitework, dumpster pad
8/29/03
Sitework, egress fencing
8/29/03 See item #4 also – temporary fencing required – safe area for gathering.
Sitework, playground fencing
8/29/03
Sitework, sidewalks throughout
8/29/03
Technology, bell schedule
Heery to coordinate
Technology, clock system
Heery to coordinate
Technology, existing computers
Heery to coordinate
Technology, intercom
Heery to coordinate
Technology, MDF room
Houses connections for phones and intercom
Technology, Phone switch
8/12/03
Trailers, construction relocation
8/22/03 Areas need to be designated for teachers parking spaces.
Window Treatment
8/25/03 8/29/03
Windows, gym
8/11/03 8/22/03 Onsite and installation is ongoing.
The next scheduled meeting of the SSBC is August 19, 2003.
The meeting adjourned at 9:15pm.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
__________________________ ___________________________
Signature of Chair Date of Acceptance
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