Sharon Standing Building Committee
Minutes
August 19, 2003
Members Present: Dave Belton, Deb Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Linda Lurie, Brian Pariser, Tim Quirk, Joel Wolk,
Minutes:
MOTION: To accept the minutes of August 5, 2003 as written
(Belton/Benjamin 6-0-2 Croteau/Lurie abstains)
MOTION: To accept the minutes of August 5 as amended (Belton/Clay 8-0-2 Benjamin/Gladstone abstain)
Invoices:
Cottage Street School:
Heery ( Inv. # 33366 – Commissioning) $2200.00 (Belton/Croteau – unanimous)
Lyons Music (PO #CFFE8803) $4660.39 (Belton/Croteau – unanimous)
Greeting Tree (PO # CFFE1010304) $989.53 (Belton/Croteau – unanimous)
East Elementary School:
Merrick, Louison & Costello (phase & claim issues) $245.00 (Belton/Lurie – unanimous)
The Weiner Company (Builders Risk – through 2-15-03) $6362.00 (Belton/Lurie – unanimous)
Maureen Doherty – Reimbursement of office supplies $54.28 (Belton/Lurie – unanimous)
MCI (July) $17.29 (Belton/Lurie – unanimous)
Verizon (June) $51.97 (Belton/Lurie – unanimous)
Purchase Orders:
Cottage Street School
WB Mason Company – CFFE-COT-65-03 $668.60 (Lurie/Clay – unanimous)
Correspondence: Reading File
Cottage Street School
A copy of CCD #33 for additional funding in the amount of $6,000
A copy of a letter from DF Pray regarding disagreement with content and language of CCD # 33
A copy of a letter to DF Pray from Heery RE: non compliance report – concrete steps at front entrance of school
A copy of a letter to DF Pray from Heery RE: non- compliance report – concrete and granite curbing
East Elementary School
A copy of CCD #6 for additional funding in the amount of $6,000
A copy of a letter from DF Pray regarding disagreement with content and language of CCD # 6
A copy of a letter to DF Pray from Strekalovsky & Hoit RE: moisture content of slab in areas D & A of the building
A copy of a letter from DF Pray to Strekalovsky & Hoit RE: grave concerns with unanswered RFI’s
A copy of the revised release form for Capital Carpet
A copy of a letter from DF Pray to Heery RE: concerns with release document
A copy of a fax from DF Pray to Heery RE: concerns with release
Cottage Street Elementary School - Mr. Tom Feeney gave an overview of the construction project . The Project Completion Checklist was updated and distributed to the committee. The electrician has been working overtime to complete the fire alarm system. The fire alarm system will be completed and tested this week. Mr. Feeney felt that the contractor might not be ready for the Town inspections on August 25th. There have been some discussions with the paving contractor – because paving was supposed to be completed last week and now it might not be installed until the week August 25th. Kitchen equipment should be completely installed by August 25th. Mr. Hoit stated that site work at Cottage is being made ready to accept paving. Site work and landscaping is ongoing. The technology contractor is nearly complete. The front entrance work is progressing - the flooring contractor is running short of vinyl tile for the hallways. The interior signs are on site. The exterior
louvers have not been installed. Member Clay asked what needed to be done and if these tasks will be completed for school opening. Mr. Feeney stated that the work should be completed by the 27th. The architect will be on site to review the building for the affidavits. The building inspector has not been scheduled to complete the final inspections. Member Quirk asked if we would be able to get a certificate of occupancy on August 28th. Mr. Feeney stated that he felt the contractor would be able to get a certificate on August 28th. The teachers are scheduled to come in on August 27th. Mr. Hoit stated that he felt the certificate should be issued on August 27th. Mr. Hoit felt the most critical item is the programming of the fire alarm system and the load test for the generator. Member Gladstone asked why the fire alarm system is not complete. Mr. Feeney stated that
the electrical contractor has not been manning the job. Both the Fire Chief and the Building Inspector have been on site to review the building. School Committee member Gilligan asked about the conduit for the outside lighting system. Presently the additional conduits have been installed to wire each pole on an individual circuit. Additional conduits have not been installed . He also had questioned regarding the installation of the fence in the rear of the site. The fence will be a wooden stockade fence. Member Gilligan asked about the money that was voted at the last meeting for overtime. Mr. Collins gave an overview of the formula that was developed to create a value for the overtime allowance. Mr. Collins stated that the front end of the specifications state that the contractor must be completed by the contract date. Mr. Marcus and the architect stated that school should open on time.
Cost Status - The committee reviewed the summary cost report for the project. The balance in the contingency line item is $23,516.00
East Elementary School - Mr. Collins gave an overview of the updated the completion check list. The committee asked about the materials for the metal roofing. The roofing contractor stated to Heery that the materials are being shipped. Member Clay asked Heery to review the items that are necessary to complete so that the certificate of occupancy can be obtained prior to school opening. Member Croteau stated that we should rent some storage boxes and try to install this flooring over the Christmas Holiday. The school will be using this site for school functions. The gym is using this space for food prep, teacher’s room, storage and gym classes. It might be less disruptive to the school operation to have the flooring installed on the February vacation when the rest of the project has
been completed. Mr. Collins stated that the project would be completed at the very last minute prior to school opening. Mr. Wertz asked about the curing time for the adhesive used in the flooring process. The manufacturer’s recommendations are that the cure time is 5 days. Chairman Wolk asked what would happen if the school was not ready for the teachers until September 2nd. Mr. Wertz asked if the (front of school and CHARMS) existing school could be used for the opening of school. The entrance of the school would be on Wilshire Drive. It is doubtful that the classroom floors would be completed for the opening of school. Mr. Hoit stated that it would be more convenient to have the classrooms used and then have the flooring contractor move the furniture and complete the stripping and waxing after school begins. The furniture move will be completed by someone other than the school department. The teachers
can move in on August 27th. The movers will be on site August 27th.
Other Issues - Chairman Wolk gave an overview of both projects for the Superintendent of Schools and School Committee member Sam Liao. Sam Liao asked if the committee was confident that the schools would be ready for opening as scheduled? The committee stated no they were not confident but it is probable that the school would be ready. Superintendent Jackson asked if the committee could cover the costs associated with the contingency plan. The committee stated that they cannot answer to what costs they could cover because of the appropriation requirements. The committee will pursue whatever avenues are available to recuperate any costs associated with the project delays. The committee instructed Dr. Jackson to keep developing a contingency plan. Dr. Jackson expressed her thanks for
the hard work that the committee has dedicated on this project. School Committee member Gilligan asked when the school department would know when the school would be ready. The Building Inspector has scheduled August 25th to be on site at both schools. Member Quirk asked about the completion of the remaining work when the school is occupied. Mr. Collins was designated to be the contact person for the Dr. Jackson. He will give a daily update on the construction.
Other Business
Sharon Middle School – Is scheduled for the 9/16/03 meeting. –GGD will be coming to the meeting to discuss permitting of the forced main. Member Croteau asked about the additional phase work on the middle school. The cost of Phase 0 was approximately 5.6 million. The chairman asked if this project had been forwarded to the SBAB for preliminary review. This issue will be reviewed.
Wilber Municipal Building - Selectmen's meeting has this item on the agenda on September 9th at 8pm. Members of the committee were invited to attend this meeting. The proponents should be in attendance at this meeting. The committee discussed the development of the budget. The budget will be reviewed further at the September 2nd meeting.
Meeting adjourned at 9:00pm.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
____________________________ _________________________
Signature of Chairman Date of Acceptance
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