Sharon Standing Building Committee
Minutes
September 2, 2003
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau,
Donald Gilligan, Gordon Gladstone, Linda Lurie, Tim Quirk, Joel Wolk
Members Absent: Brian Pariser
Administration:
MOTION: To approve the minutes of August 26, 2003 as amended Quirk/Clay 7-0-2 Croteau/Belton abstained
Invoices
Cottage Street School
Lakeshore Learning Materials (PO #CFFE9003 – complete classroom equipment) $273.90 (Belton/Quirk – unanimous)
WB Mason ( PO #CFFE7403D-partial payment – Kindergarten equipment) $1623.18 (Belton/Quirk – unanimous)
WB Mason (PO #CFFE7403B – partial payment – Kindergarten equipment) $1704.72 (Belton/Quirk – unanimous)
Science Kit & Boreal Lab ( PO#FFESO203 – complete – science equipment) $95.18 (Belton/Quirk – unanimous)
Valley Communications (PO #CFFE7803-Complete – classroom equipment) $447.00 (Belton/Quirk – unanimous)
School Health Corporation – (PO # CFFE8603-complete – nurses office) $749.77(Belton/Quirk – unanimous)
WB Mason (PO #CFFE8103 – complete teachers’ wardrobes) $2163.00 (Belton/Quirk – unanimous)
Gopher ( PO #CFFFE103 – partial payment gym equipment) $564.43
(Belton/Quirk – unanimous)
East Elementary School
Merrimack Education System (PO #FFEtech-East-1 – partial payment) $21105.00 (Belton/Quirk – unanimous)
Purchase Orders:
Cottage Street School
PO # Cottffe-tech-166-03 ( CDWG Inc. – Software and DVD/VCR Equipment) $5568.00 (Belton/Quirk – unanimous)
PO # CFFE-9003 (Wasserstrom Co. – kitchen wares) $2401.00 (Belton/Quirk – unanimous)
East Elementary School
PO # E-FFE-02-04 ( WB Mason – shelving) $1002.90 (Belton/Quirk – unanimous)
Correspondence: Reading File
Cottage Street School
A letter to DF Pray from Heery RE: Building Inspector’s list of items as of 8/13/03
A letter to DF Pray from Strekalovsky & Hoit RE: failure to reach substantial completion
East Elementary School
A letter to DF Pray from Heery RE: Building Inspector’s list of items as of 8/13/03
A letter to DF Pray from Strekalovsky & Hoit RE: failure to reach substantial completion
Construction Meeting Minutes 8/13/03
UTS – Testing Reports – 8/16,11,7,7, 2003
Mr. Joe Maggiore stated that the office of Strekalovsky and Hoit was so appreciative with the staff at the Building Inspection Office, Fire Department and School Department for their hard work and dedication in assisting with the inspections and opening of school. The members of the Building Committee also expressed their appreciation for all individuals who were involved in the work not only this weekend but throughout the project on both schools.
Cottage Street Elementary School
Completion Status - Mr. Tom Feeney gave an overview of the work that took place this weekend. The architects office will be issuing a sketch which shows where the trees in the front of the school. Heery will distribute this sketch to the abutters on Cottage Street. There will be a meeting on Thursday with the subcontractors to discuss the completion of the work remaining at the Cottage Street Site. The site lights have been put through the 60-hour burn-in period. Mr. Wertz will meet with the school administration at Cottage to coordinate the programming of the lights. Chairman Wolk discussed several items that were not completed on the job. The site work needs to be completed. Mr. Feeney stated that he would like to work with the architect for project
closeout. The library furniture and administration desk has arrived.
Punchlist and Closeout Procedure - Mr. Joe Maggiore stated that the punch list is a work in progress. The civil/site and kitchen areas are not included in the punch list. He also stated that there are several items that are not acceptable and he would like to establish a value for these unacceptable items. Mr. Feeney and Mr. Maggiore stated that they did not receive the requisition until today and they have not had time to compare this requisition to the pencil requisition. The committee discussed retainage and issuance of the punch list. Mr. Maggiore stated that the outstanding items on the punch list (issued in February) should be monetized at this time. Money for the claim for direct payment between DF Pray and Sagamore Plumbing will need to be held in escrow
until this has been resolved. Shooshanian has not completed their inspections. Training has not been scheduled for the systems yet. The training schedule needs to be coordinated with Mr. Wertz so that he can schedule his staff to be present. Shooshanian should be on site to observe any training. The committee discussed the lack of coordination drawings. The committee discussed the as-built drawings.
Report of Change Order - The committee is waiting documentation for change order #5 and information on change order #6.
East Elementary School
Schedule Status - Mr. Collins stated the occupancy permit was issued at East on Monday, September 1, at 4:00pm. The temporary occupancy permit is for education purposes only for East and Cottage. The students arrived at school in an orderly fashion. There are some operational areas that need to be improved. The roof leaked at East with the rain last night. The roofing contractor has not completed his work and the roof leaked which caused damage to the equipment that was stored in the gym. The standing seam roof material is on site. There was discussion if the roofing contractor was bonded and it was determined that he was not. The committee will review this matter with construction counsel. Mr. Maggiore stated that there are quality issues and unacceptable areas
of concern. School Committee member Gilligan asked if the school department could have a dependable schedule. The committee should have discussions with the school administration to develop a plan "B". The construction manager and the architect stated that there are real concerns with dust control at the site. The general contractor is responsible for the site work.
Moving Status - First Choice has been coordinating the move. The committee stated that the school administration has been wonderful in assisting with the move.
Other Business
Sharon Middle School - This will be rescheduled for the first meeting in October.
The meeting adjourned at 9.45pm
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
______________________________ __________________________
Signature of Chair Date of Approval
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