Sharon Standing Building Committee
September 30, 2003
Minutes
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Gordon Gladstone, Linda Lurie, Tim Quirk, Joel Wolk
Members Absent: Brian Pariser, Donald Gilligan
Review and accept prior meeting minutes:
MOTION: To approve the 9/2/03 minutes (Wilber Municipal) as written- Clay/Belton - unanimous
MOTION: To approve the minutes of 9/16/03 as amended (Belton/Lurie 8-0-2- Clay/Quirk abstains
Invoices:
Cottage Street School
Strekalovsky and Hoit (Inv. # 36) $4012.50 (Belton/Quirk – unanimous)
Gelerman, Buschmann & Nichols ( Inv. # 11287) $120.00(Belton/Quirk – unanimous)
Robert Lord Co. (PO CFFE-66-03 0 complete) $11301.55 (Belton/Quirk – unanimous)
WB Mason ( PO #CFFE7500 – partial payment) $2858.16 (Belton/Quirk – unanimous)
East Elementary School
MCI/Verizon (administrative) $68.22 (Belton/Quirk – unanimous)
WB Mason ( PO #E=FFE-01-04 partial payment) $8079.40 (Belton/Quirk – unanimous)
WB Mason (PO #e-ffe-02-04 partial payment) $1002.90 (Belton/Quirk – unanimous)
Dicenso’s (PO#E-FFE-03-04 – complete) $3500.00 (Belton/Quirk – unanimous)
Wilber Municipal Project
STV, Inc. (Inv. # 76751 expenses) $ 6249.32 (Belton/Quirk – unanimous)
Correspondence:
Cottage Street School
A memo to Heery from SSBC RE; project close-out
A copy of the Heery punch list dated 9/18/03
A copy of a letter sent to DF Pray from Heery RE: Lien releases
A memo to the SSBC from DPW RE: punch list of unfinished items at Cottage St.
Shooshanian Engineering Report # 7
Construction Meeting Minutes 9-17-03
Daily Reports 8-4-03 through 9-20-03
East Elementary School
A copy of a letter to DF Pray from Heery RE: East Elementary School HVAC (5th reminder)
A copy of a letter to DF Pray from Heery RE: Certified Payroll
Copies of two letters to Riverdale Plumbing from SSBC RE: demand for direct payment
A copy of the Heery punch list revised 9/23/03
A copy of a letter to Strekalovsky & Hoit from Heery RE: submittals (4th reminder)
A copy of a memo to DF Pray from Heery RE: lien releases
DF Pray Claim # 39 – missing detail for louvers designations and locations on contract drawing
DF Pray Claim #40 – missing detail for galvanized exterior lintels because of missing louvers
DF Pray Claim # 41 – missing detail for interior openings due to missing louvers
DF Pray Claim # 42 – missing detail for development of openings in CMU block due to missing louvers
A copy of a letter to DF Pray from Heery RE: Commissioning – need for schedule for testing
A copy of a memo to Griffen Electric from SSBCRE: request for information
A copy of a notice from DF Pray to Capeway roofing RE: Leaks
A copy of a notice from DF Pray to Capeway Roofing RE: voice mail messages and work problems
A copy of draft Change Order # 2
Construction Meeting Minutes 9/17/03, 9/10/03
Cottage Street Elementary School - (Strekalovsky & Hoit)
Project Completion Status - Joe Maggiore gave an overview of the construction status at the Cottage Street School. The building inspector issued an extension of the temporary occupancy permit for 45 days. This will expire on November 11, 2003. The completion of the final punch list was included as a requirement of the permanent certificate of occupancy. The final punch list is being monetized at this time. There is little or no construction activity ongoing at the Cottage Street school at this time. The flooring contractor was not on site as promised this weekend. The lockers should be installed no later than October 15, 2003. Mr. Collins stated that the flooring contractor would prefer to work the full days rather than the shorter evening shifts. The booster is still needed
for the fire alarm protection system. The committee expressed their concern with the issuance of the permanent certificate of occupancy. There is no official documentation regarding the delay of the booster installation. There was discussion on the development of the punch list. The school administration, Department of Public Works, Heery, Shooshanian, GGD and the architect have all had input into the development of the final punch list. The contract for the Heery on-site representative has expired and there is no one on site. Member Gladstone if the contractor was included in the development of the punch list. Mr. Maggiore stated that the contractor did not prepare and issue their own punch list however the contractor has responded to items that were completed on the punch list. Chairman Wolk stated that it would be in the town's interest to complete the important items within 30 days. It was the consensus of the
committee that Mr. Ken Wertz will review and sign off on the completion of the items on the punch list. The finish paving has been rescheduled to October 18th at the request of the School Administration. The Police Chief has asked that the completed portion of the parking lot be striped. This will be coordinated with the striping at East. Mr. Wertz distributed a copy of the most recent fire code to the committee.
Punchlist and closeout status: Mr. Maggiore stated he would issue a monetized punch list to the committee at the Wednesday job meeting.
Cost Status: The administrative assistant gave an update of the budget status at Cottage, which included the status of the additional services including testing.
Report of Change Order Subcommittee: The committee will be meeting in the near future to review any items that were authorized by the committee and performed by the contractor to be included in Change Order #6.
FF & E & Technology Purchase Orders – No purchase orders were presented at this meeting.
DCAM Evaluations – The evaluations of the architect and contractor are due within 60 days of the completion of the project. Failure to submit an evaluation to DCAM will result in loss of state funds.
Other Issues
Trees: Mr. Maggiore wanted to close out the installation of the trees. Mrs. Verrett, abutter, reviewed the location of the trees on the site. She stated that she is pleased with the location, as it would allow for the front of the school to remain as open green space. This space has been used as a play area for local and school children. The architect is donating the trees. The committee would like to install the trees this season. Mr. Maggiore stated that the trees would be six-inch caliper, which is a height of 18-20 feet. The tree warranty will be issued to the school department.
Site Lighting: GGD will be on site on October 1st to review the foot candle illumination on the site at Cottage. GGD will be issuing a report. Mrs. Verrett asked if the light wattage could be reduced easily. The ballast and the light bulbs could be changed. Mrs. Verrett commented that the light on the corner of the driveway was installed at angle. Mr. Maggiore stated that this light fixture was included in the punch list.
Dedication Ceremony: Principal Marcus stated that the school would have a rededication ceremony as soon as the project is complete.
East Elementary School (Heery)
Construction Schedule Status - Mr. Collins gave an overview of the construction activity at the East Elementary school. Sitework consists of site grading and spreading of loam. The curb has been installed at the front lot, and the installation of the turf road has begun. Carpentry work is ongoing with the interior framing and placement of the gypsum wallboard with building C. The roof system at the gym roof is continuing. The plumbing for the piping for the student and staff bathrooms within buildings B & C is being installed. The rough sprinkler mains and branch lines are being installed at building B & C are ongoing. The heating mains with building B & C are being installed. The rough in electrical power is continuing. Testing and inspections of material are up to
date. Chairman Wolk read a letter from Dr. Jackson regarding the start-up heat for the school. Mr. Collins stated that this issue should be resolved within 10 business days or October 14th. Principal Freedberg stated that the school is very cold. Presently the control systems are not updated. The members of the committee asked if we would be receiving a schedule for the projects. The committee asked if the phasing CCD was ever executed. Mr. Collins will forward this document to the committee. The committee asked if there are any outstanding architectural items. Mr. Collins stated that he feels that the project will not be completed by the November 1st deadline. Once the schedule is received it will be distributed to the committee.
Cost Status – Chairman Wolk asked Mr. Collins to review and update the claims that have been submitted by the contractor. He asked that this be completed for the next meeting.
Report of Change Order Subcommittee – The committee met and reviewed Change Order # 2 – it is being processed and it with the contractor. This should be executed at the October 14th meeting.
FF & E and Technology Purchase Orders – There were no purchase orders presented at this meeting. Principal Freedberg stated that there is no room at this time to store the items that are needed.
Other Issues
Terry Talkington, Anania Plumbing and Heating stated that the company has not been paid since last June. Mr. Wolk asked if he would be exercising the Demand for Direct Payment - he stated that he would be discussing this with Mr. Laprise at DF Pray. Mr. Talkington stated that he has offered the Sharon School Department a compressor to assist with the temperature control. He stated that there is heat in the school
Site Lighting - The lights have been installed per the contract documents. There were complaints from the abutters during the burn-in process.
Occupancy permit - Mr. Maggiore gave an update regarding the extension of the project temporary occupancy permit. The temporary occupancy permit expires on November 11,2003.
Heery Contract – the members of the committee discussed the fact that since the departure of Steve Kennedy that a replacement has not been named to administer this contract. Members Gladstone and Quirk volunteered for this duty.
The committee was polled to go into executive session and will not come out to adjourn.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
___________________________ __________________________
Signature of Chair Date of Acceptance
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