Sharon Standing Building Committee
October 14, 2003
Minutes
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Gordon Gladstone, Donald Gilligan, Linda Lurie, Tim Quirk, Joel Wolk
Members Absent: Bill Croteau, Brian Pariser
Minutes:
MOTION: To approve the minutes of September 30, 2003, as corrected. Belton/Quirk – unanimous)
MOTION: To approve the minutes of October 7, 2003 as written (Belton/Quirk – unanimous)
Invoices
Cottage Street School
Merrick, Louison & Costello – (legal) $708.75 (Belton/Quirk – unanimous)
WB Mason (PO # CFFE8103A (Complete) $1458.53(Belton/Quirk – unanimous)
WB Mason (PO #CFFE7403B-complete) $1944.30 (Belton/Quirk – unanimous)
WB Mason (PO #CFFE7403D – partial) $618.00 (Belton/Quirk – unanimous)
WB Mason (PO#CFFE7903 – partial) $6480.80 (Belton/Quirk – unanimous)
RH Lord (PO FFE-adm-64-03 – partial) $256.27 (Belton/Quirk – unanimous)
Apple (PO # Cott-FFEtech-150-04 – complete) $51419.61 (Belton/Quirk – unanimous)
CDWG (PO #cotffe-tech-166-03 –complete) $5603.10 (Belton/Quirk – unanimous)
WB Mason (CFFE7703 – partial payment) $938.57 (Belton/Quirk – unanimous)
RH Lord Co. (CFFE7503- partial payment) 8161.58 (Belton/Quirk – unanimous)
RH Lord Co. (PO #1-lib-01-03-partial payment) $3319.88 (Belton/Quirk – unanimous)
East Elementary School
Merrick, Louison & Costello – (legal) $901.25 (Belton/Quirk – unanimous)
Massco (PO # EMO-363-03 – complete) $2327.00 (Belton/Quirk – unanimous)
Heery International Inc. (Inv. # 37019) $18240.00 (Belton/Quirk – unanimous)
Strekalovsky & Hoit ( Inv. $ 27 – partial payment) $26785.24 (Belton/Quirk – unanimous)
All Seasons Septic Services (Lurie/Quirk – unanimous) (Note- The committee discussed this item and was informed by Mr. Collins that this was not called for in the specifications and therefore could not be charged to the project.
Purchase Orders:
Cottage Street School
CFFE1 – WB Mason – (chairs, mats, wastebaskets) $1077.90 – Note- the committee returned this PO to the school department asking that the waste basket liners be removed – they are an operational item)
CFFE6 – Robert Lord – (library signage) $490.00 (Belton/Quirk – unanimous)
CFFE5 – Classroom Direct –(classroom rugs) $769.92 (Belton/Quirk – unanimous)
CFFE103 – O’Brien & Sons (Coat racks and shelving) $2328.00 (Belton/Quirk – unanimous)
CFFE104 – Highsmith Inc. (Shelf Files) $550.00 (Belton/Quirk – unanimous)
CFFE10 – HB Communications – (platform projector screen) $1400.00 (Belton/Quirk – unanimous)
CFFE2 – Goldman Paper Co. (classroom paper towel & soap dispensers) $2456.00 (Belton/Quirk – unanimous)
Correspondence: Reading File
Cottage Street School
A copy of a letter to the Building Inspector from SHR RE: temporary occupancy expiration
A copy of a letter to DF Pray from SSBC RE: notification of correspondence
A copy of a letter to SHR from Heery RE: HVAC commissioning completion
A copy of a letter to DF Pray from SHR RE: Certificate of occupancy
A copy of the RFI log dated 10/7/03 by SHR
A copy of the shop drawing and sample record 10/7/03 by SHR
A copy of the proposal request log dated 10/7/03 by SHR
A copy of the drawing log prepared by SHR
A copy of the Architects Supplemental Instructions Log prepared by SHR
A copy of the CCD log dated 10/7/03 by SHR
Job meeting minutes 9/24/03
Briggs – test report 10/2/03 – concrete placement
East Elementary School
A copy of a memo from SSBC to DF Pray RE: Demand for Direct payment – Kaloutas Plumbing, J & J Acoustical
A copy of a memo to P. Fitzgerald from SSBC RE: Demand for Direct Payment - Riverdale Plumbing
A copy of a memo to DF Pray from Heery RE: Snow guard installation
A copy of a memo to DF Pray from Heery RE: Existing under-slab plumbing
A copy of DF Pray Claim # 43 supplying the correct exit panic devices
A copy of a memo to DF Pray from SHR RE: attached specification 10800
A copy of the shop drawing log prepared by SHR dated 9/30/03
Job meeting minutes 9/24/03
UTS testing reports: 8/27/03,9/16/03,9/17/03, 9/18/03, 9/24/03, 10/1/03
Sharon Middle School - Kaestle Boos Associates, Inc.
Mr. McKeon reviewed the offsite forced main. GGD issued a report and stated that they are 95% complete with the plans. They are ready to go to the DEP for a permit. Mr. McKeon stated that when the project was started it was planned to be done in an open cut method. He stated that he was interested in doing some geo-technical investigation to review the feasibility of horizontal drilling. Mr. McKeon stated that GGD would like to go forward to get the sewer permit. Chairman Wolk asked if there would be any additional charges to apply for the permit. Mr. McKeon stated that there would not be any costs associated with the permitting process. The committee discussed KBA's request to increase the fee for the increase in the program size. The request was to increase the fee by $150,000 for the
additional costs associated with the increase in the program design. The committee will put this item on the October 28, 2003 agenda for discussion.
The committee discussed the outstanding invoice for design and technical services. The drawings are beyond the billing percentage. This invoice will be processed at the next meeting. The 95% drawings were given to Ken Wertz for review.
Cottage Street Elementary School (Strekalovsky & Hoit)
Project Completion Status - Mr. Marcus stated that the lockers are being installed and they are not yet complete. There was discussion regarding the color choice, there was some damage that occurred during the delivery. The flooring contractor has installed full vinyl tile in the front entrance. The need to have a walk-off mat was discussed. The purchase of the booster was also reviewed. There was discussion regarding the installation of the doors. The architectural drawings showed that the doors would swing into the classrooms. This is an access issue. It is the opinion of the committee that the contractor owns changing this swing. This issue is critical to be resolved. There are approximately 19 doors that are involved. The committee reviewed the change order proposal log that
was prepared by Strekalovsky and Hoit. Chairman Wolk stated that DF Pray would be forwarding their change order log for review. The administrative assistant will work with Mr. Maggiore to compare lists. The committee reviewed the items for clarification. Mr. Maggiore stated that he would review these items and add any additional items such as the front entranceway and additional electrical work. Mr. Maggiore discussed the letter that he sent to the building inspector. Mr. Maggiore and Ken Wertz will be walking the site to review the completed items for the punch list. Mr. Joe Maggiore and the building inspector met on Friday to review the items that will be required for the issuance of a permanent occupancy permit. Mr. Maggiore discussed the front entrance and the need for a walk off mat in the front entrance. This will be discussed at the construction meeting on Wednesday. The locker colors will also be reviewed at the construction
meeting. The trees will be installed this week. Chairman Wolk asked about the civil punch list at the Cottage Street. Once the site work punch list has been completed then the Town Inspectors’ will be called in to review the site. Mr. Maggiore reviewed the items that are needed for project closeout and completion. Chairman Wolk and Vice Chairman Quirk gave an overview of the meeting with representatives from DF Pray to discuss the closeout of the Cottage Street School project.
East Elementary School (Heery)
Construction Schedule Status - Mr. Collins gave an overview of the project at the East Elementary School. The committee received a copy of a letter to DF Pray regarding the project schedule. The completion date for portions of Phase I was shown on the schedule to be January 24, 2004. Chairman Wolk informed the committee that DF Pray stated that they would be completed prior to the school break in December. The schedule does not reflect the items that were stated at the meeting this morning. The flooring contractor is progressing slowly - this will take several weekends to complete. There are still several leaks at the school. There is an anticipation of a windy rainstorm within the next 24 hours this will be a test of the completeness of the roof. There was discussion regarding the
installation of the floor tiles. The committee members asked about the installation of the snow guards on the standing seam metal roof. The building inspector has stated that the snow guards must be installed before the end of October. The architect issued a directive to install these snow guards before October 15th. There was discussion regarding the installation of tack boards in the corridors or accepting a credit for not installing the tack boards. A price proposal is being requested on this item. There was discussion regarding the hard surface play area. The proposed hard surface playground is on a slope so it was recommended that the steepest potion of that the section be changed to a grassy area. A proposal request will be generated. The contract manager asked about the installation of skylights. The drawings and the specifications are unclear in this area. This item was brought up in the design phase and
missed during the later revision. The school administration would like to have the skylights replaced. . It was the consensus of the committee to have the architect issue a proposal request. Mr. Collins stated that this item is time sensitive. Principal Freedberg asked about the cafeteria windows and it was her recollection that these items were being re-glazed. The integrity of the windows has deteriorated since the project was designed. There are several areas of the frame that have been damaged during construction. It was the consensus of the committee to have this item addressed through a proposal request. Mr. Wertz stated that with the delay in the construction that there is a hardship with only one dumpster. The committee asked Mr. Wertz to go through Dr. Jackson, as this is a scope change. The committee discussed the request for release of liens for the East Elementary School prior to the approval
of any requisition. Principal Freedberg asked if the covered walkway could be heated now that the contract has been extended. The use of this walkway was changed because of the delay in phasing. Mr. Collins was requested to get prices on heating.
Chairman Wolk discussed a letter that was received by an abutter to the East Elementary School requesting that an 8-foot fence be installed between their property and the school. Mr. Collins reported to the committee that the construction plans presently call for a 6-foot stockade fence to be installed along this property line. The town zoning states that 6 feet is the maximum allowable height for fencing. It was the consensus of the committee to install the fence as per contract documents and they would not be seeking a variance by the zoning board of appeals. Mr. Collins will be contacting the abutter in person regarding this matter.
The committee discussed the fact that lien releases have been requested for both the Cottage Street and East Elementary School projects. We have not received this item from DF Pray. There are some certified payrolls that are missing for each project.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
________________________ ____________________________
Signature of Chair Date of Acceptance
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