Sharon Standing Building Committee
October 28, 2003
Minutes
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Linda Lurie, Brian Pariser, Tim Quirk,
Joel Wolk
The meeting opened at 6.30pm at the Sharon Town Hall
Administration
Minutes:
MOTION: To approve the minutes of October 14, 2003 - as corrected (Clay/Quirk 8-0-2 - Pariser/Croteau – abstain)
Invoices and Purchase Orders:
Cottage Street School
Invoices:
DF Pray – (Req. #24 – September )$103,278.66 – hold until 11/4/03
DF Pray – (Req. #25 – Reduction in retainage) $98,227.60 – (Note: return to architect substantial completion has not been obtained – retainage will not be released until then)
Strekalovsky & Hoit (Inv. # 38) $ 1427.42 (Quirk/Belton – unanimous)
Gopher Sport (PO # Cffe1004 – complete) $276.20 (Quirk/Belton – unanimous)
Gopher Sport (PO #Cffe1003 – complete) $854.28 (Quirk/Belton – unanimous)
MacExchange (PO FFEtech-cot-195-04 – partial payment) $1703.60 (Quirk/Belton – unanimous)
ETA Cuisenaire (PO # FFES0303 – complete) $1128.38 (Quirk/Belton – unanimous)
Purchase Orders:
PO # CFFE101 (WB Mason – Chairs & Mats) $867.90 (Lurie/Pariser - unanimous)
East Elementary School
Invoices:
1. DF Pray (Req. # 13 – September) $357,129.98 (Clay/Quirk – unanimous)
Apple Computer ( FFEtech-East-151-04-complete) $48,093.00 (Quirk/Belton – unanimous)
Verizon (administrative) $102.58 (Clay/Gladstone – unanimous)
Heery International (Inv. # 36947- Shooshanian) $5082.00 (Quirk/Belton – unanimous)
Strekalovsky & Hoit ( Inv. # 28) $14107.24 (Quirk/Belton – unanimous)
System Wide
Invoices:
Maureen Doherty $470.40 (Quirk/Belton – unanimous)
Kaestle Boos Associates, Inc. (Inv. # 2 -Middle School) $10645.00 (Quirk/Belton – unanimous)
Correspondence
Cottage Street School
A copy of a letter to SHR from Heery RE: commissioning completion
Construction Meeting Minutes #90 – October 8, 2003
Drawing Log – SHR
RFI Log – SHR 10-14-03, 10-21-03
Shop Drawing & Sample Record – SHR – 10-21-03
Briggs Inspection Report – Courtyard stairs
East Elementary School
Two copies letters to DF Pray from Heery RE: Req. # 13 and Lien releases
Two copies letters to DF Pray from Heery RE: Change order log
A copy of DF Pray Claim # 46 – relocation of roof drain
A copy of DF Pray Claim # 45 – installation of 12 hollow metal door frames
A copy of a letter to DF Pray from Heery RE: Architects proposal #3
A copy of a letter to SHR from Heery RE: Architects PR 1 & 2 – PCO #29
A copy of a memo to Heery from SSBC RE: due dates for invoices and PCO log
Construction Meeting Minutes #55 – October 8, 2003
Heery Daily Reports October 13-18, 2003
Drawing Log – SHR
CCD Log – SHR (10-14-03)
Claim List – SHR ( (10-14-03)
RFI Log Oct. 14th & 21st, 2003
UTS Field Reports – 9-17-03 – 10-9-03
Contractor Requisition Review
East Elementary School - Mr. Joe Maggiore discussed the issues with the requisitions regarding the inclusion of the change order #2 for East Elementary School and SHR will adjust the amount to reflect the reduction of the change order as it has not been executed.
Cottage Street School – Requisition # 24 will be held for review and execution at the November 4th meeting. A certificate of substantial completion has not been issued on the Cottage St. project therefore the committee cannot release retainage.
Cottage Street Elementary School (Strekalovsky, Hoit, Raymond)
Punchlist and Closeout Status: Mr. Maggiore gave an overview of the closeout of the project at the Cottage Street School. The trees have been planted. DF Pray has stated that they will have a finish carpenter and helper on site to complete punch list work. The door access issues are important to the closeout of the project. The committee discussed the status of the lockers at the school. The booster has been shipped and will be installed this week, when this item is completed; the Sharon Fire Department will be notified. The architect suggested that the contractor, owner and the architect walk the site and review the completion of the punch list items. The Chairman asked Mr. Wertz if the school department was pleased with the building. Mr. Wertz stated
that the school department is happy with the building - if there are any operational issues they are being resolved with his staff.
DCAM Evaluation – The committee discussed the status of the completion of the DCAM evaluations for the contractor and the architect. These evaluations need to be filed with the State in order to be eligible for reimbursement of State Funds.
Financial Report – The administrative assistant reported that the budget is being reviewed with the intent of closing out any line items that are complete. A comparative analysis of the contractor, architect and committee change order logs is ongoing.
Other Issues: The committee received a copy of a petition from residents expressing their concerns on the municipal projects.
East Elementary School (Heery) - Mr. Tony Pruner gave an overview of the construction status at the East Elementary School. The roofing contractor has been directed to install the snow guards by Friday, October 31st. This item is important to the building inspector as a safety issue. If the roofing contractor does not install the roof guards then the contractor will install them. The contractor has issued a new schedule, which shows completion of Phase I as of January 2nd. The school administration will cooperate with the contractor to accommodate any moves. The committee asked about the installation of the elevator and if this would be ready for January 2nd. There was discussion regarding the covered walkway and the feasibility of heating this structure. The
building inspector has expressed his concern over this request. The architect was requested to review this item with the mechanical engineer. There was discussion with the status of the cost proposal for the skylights and the replacement of the cafeteria windows. The heat and hot water is working. The heat system is in need of fine-tuning. The carpet contractor is scheduled to be on site on this weekend. December 1st is the date when the occupancy permit expires - the important issues are the snow guards, non-leaking functional roof, and the carpet. The roof is continuing to leak.
Other Issues – Fence Request - The committee reviewed the letter from an abutter. The abutter has requested to be scheduled on a future agenda. The SSBC will invite the abutter to the next meeting.
The committee was polled to go into executive session to discuss matters of potential litigation. The following members voted in the affirmative to go into executive session: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Linda Lurie, Brian Pariser, Tim Quirk, Joel Wolk. The committee will come out of executive session to adjourn.
The meeting adjourned at 9.45pm.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
__________________________ __________________________
Signature of Chair Date of Acceptance
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