Sharon Standing Building Committee
November 4, 2003
Minutes
Members Present: Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Linda Lurie, Brian Pariser, Joel Wolk
Members Absent: Dave Belton, Tim Quirk
The meeting opened at 6:40pm
Administration
Review and Accept prior meeting minutes –
MOTION: To approve the minutes of October 28, 2003 as amended. (Lurie/Benjamin unanimous)
Invoices: - Cottage Street School
Gelerman, Buschmann & Nichols $165.00 (Clay/Croteau – unanimous)
Merrick, Louison & Costello $437.50 (Clay/Croteau – unanimous)
Heery International, Inc. (Inv. # 37906 Additional services) $13007.53 (Clay/Croteau – unanimous)
Highsmith (PO # CFFE104) $564.53 (Clay/Croteau – unanimous)
WB Mason (PO# CFFE7500) $392.00 (Clay/Croteau – unanimous)
WB Mason (PO #CFFE7903) $805.79 (Clay/Croteau – unanimous)
Robert Lord Co (PO #FFES0403) 4967.28 (Clay/Croteau – unanimous)
Robert Lord Co (PO #1-lib.01-03) $63549.02 (Clay/Croteau – unanimous)
9. DF Pray Requisition # 24 - $103,278.66 - there was discussion regarding the payment of this requisition. Mr. Hoit will prepare a cost analysis of the outstanding items at the Cottage Street School. This information will be distributed to the committee prior to the next meeting. The committee tabled this requisition until the November 18, 2003 meeting.
Invoices: - East Elementary School
Heery International, Inc. (Inv. # 37650 – monthly) $18240.00 (Clay/Croteau – unanimous)
Gelerman, Buschmann & Nichols $145.00 (Clay/Croteau – unanimous)
Merrick, Louison & Costello $490.00 (Clay/Croteau – unanimous)
Maureen Doherty $37.24 (Clay/Croteau – unanimous)
O’Reilly Lazer Repair $65.00 (Clay/Croteau – unanimous)
Merrimack Education Center (PO FFEtech-East-1) $32,088.00 (Clay/Croteau – unanimous)
Griffin Fire & Safety Inc. $550.00 (Clay/Croteau – unanimous)
WB Mason (PO#EFFE-01-04) $3090.00 (Clay/Croteau – unanimous)
Correspondence
Cottage Street School
A CC from SHR to letters send to DF Pray
A copy of a letter from DF Pray to Sagamore Plumbing RE: back-charges
A copy of a letter to the SSBC from SHR RE: Cottage Street – Statutes
A copy of a letter from SHR to DF Pray RE: contract references
A copy of a letter from SHR to DF Pray RE: Coordination drawing
A copy of a testing report – asphalt paving
East Elementary School
A copy of a letter from DF Pray to Griffin Electric
A copy of a memo to Riverdale Plumbing from SSBC RE: September Requisition
A copy of a letter from SHR to DF Pray RE: Default of Contract – 3rd notice
A copy of a letter from Heery International, Inc. to SHR RE: existing roof drains
A copy of a letter from Heery International, Inc. to SSBC RE: Phase IA – C wing
A copy of a letter from SSBC to Mrs. Wexler RE: SSBC action on fencing
A copy of a letter from Heery to DF Pray RE: Entrance Mat color selection
A copy of a letter from Heery to SHR RE: SKC-102403 – hard surface play area
A copy of a letter from Heery to SSBC RE: insurance certificate
A copy of a letter from DF Pray to Capeway Roofing RE: Snow guard installation
DF Pray Claim # 49 – access doors
DF Pray Claim # 48 – wall clock infill
DF Pray Claim # 47 – removal of ceiling tiles
DF Pray Claim # 44 – excessive patch and repair work behind tack boards
DF Pray Claim #18 – delay for response to roof drains
DF Pray Claim # 17 – delay for response to window installation
A copy of the June pencil requisition for Capital Carpet and Flooring
Construction Meeting Minutes #59 – November 5, 2003
UTS Testing Reports 10-01-03 – 11-04-03
East Elementary School
Construction Schedule Status – Mr. Collins gave an overview of the activity that took place at the East Elementary School.
Demolition: No work scheduled.
· Sitework: Excavation and Installation of storm piping overflow form site into towns storm system along Wilshire St. Install granite curbing along Wilshire St. Prepare sidewalk areas for concrete placement.
· Masonry: Installation of concrete masonry units for elevator shaft and adjacent storage room within building c
· Carpentry: Interior partition wall framing and placement of gypsum wallboard within building C. Concrete formwork for main lobby foundation.
· Roofing: Re-roofing of building C underway, weather permitting.
· Windows: No activity scheduled.
· Interior Finishes: Installation of joint compound at gypsum wallboard within building B & C. Installation of ceramic wall and floor tile at student & staff bathrooms. Interior painting of prime coat started within building C. Installation Of finish flooring in the main corridor of the new addition – building D & E.
· Plumbing Miscellaneous rough in of relocated existing roof drains at building B & C.
· Sprinkler: No activity scheduled.
· HVAC: Install heating unit ventilators and baseboard radiators within building C.
· Electrical: Rough in of electrical power. Lighting and systems within building B & C.
· Technology: Rough in technology wiring within building B & C.
· Testing and inspection of material and completed work to date.
Cost Status – This report will be issued at the November 18, 2003 meeting of the SSBC.
Abutter Requests - Mrs. Wexler had requested to be placed on the agenda but was unable to attend the meeting due to a family emergency. There was discussion regarding the installation of a 10-foot fence. This request would have to go before the ZBA to change from a 6-foot fence. It was the consensus of the committee to direct the contractor to delete the fence and this would be tabled until the spring.
MOTION: To have the architect and Heery to delete the stockade fence along the property line and to get a credit for this line item. (Croteau/Clay unanimous) Note: A letter will be written to the abutter concerning this decision also mentioning that the committee welcomes Mrs. Wexler and any other abutters to attend any meeting.
Other Issues - The school department has withdrawn their request for an additional dumpster.
Cottage Street Elementary School
Punchlist and Closeout Status - Mr. Joe Maggiore gave an overview of the closeout of this project. New England Piping, JRW Electrical and DF Pray are on site to complete their outstanding items. Site visits will take place with the Building Inspector and the Sharon School Department. The dedication of the contractor to complete the punch list has improved. We are contractually short 77 lockers at the school. No date for the delivery of the outstanding lockers has been established. The egress door work is now in progress. The warranty for the new roof has been forwarded to the school department. Warranty documentation has not been received for the existing roof. The attention to detail on the finish work has been less than first quality in several areas. Mr.
Hoit stated that he feels that the balancing of the system is still needed.
Cost Status - The administrative assistant gave an overview of the closeout status of the financial reports for project closeout.
Site Lighting - The members of the committee and the architect had a discussion of the design and installation of the lights. The school department has ordered the light shields. Chairman Wolk asked if the architect could forward the results of the engineer for the testing of the light level at the site. Member Croteau asked if the light level would be affected by the installation of the shields. The architect responded that the light shields would redirect the illumination pattern of the lights. The lights are presently on until 8:00pm. The school committee will be discussing the topic of the site lighting at their next meeting. Mr. Wertz will keep the committee informed.
Mr. John Verrett - 35 Cottage Street commented that the light at the corner of the driveway is skewed so that it illuminates his front porch. The response from the architect was that the light pole couldn’t be adjusted until the project has been closed out. The school department can install the shields without impacting project closeout. Mr. Hoit stated that there is a lens cover that could also be installed after the full burnout period for the lights. Mr. Hoit stated that he has been working on the project for over three years and he would like to work out a solution prior to adjusting any poles. The committee asked the architect to review the light level and submittals to verify that the lighting is per contract documents and design.
Mr. Verrett – 35 Cottage Street also stated that he would like to make clear that it is not just his property that it is affected but other abutters as well. Mr. Verrett asked when the light shields would be installed. Mr. Wertz responded that the light shields have been shipped and they will be installed as soon as weather permits. The architect will forward the light lens cover information to the school department to review.
Mr. Verrett – 35 Cottage Street asked if an independent light expert states that the illumination of the area is twice as bright as it should be then what happens. The chairman stated that the light fixtures could be changed to accommodate a lower light bulb. The school committee will be discussing the need to have an independent light consultant review the site lighting.
DCAM Evaluations – The committee will ask Town Counsel for his opinion on completion of the DCAM evaluation
Other Issues – Flag Pole has not been installed yet and it is not on site.
The meeting adjourned at 9:05pm.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
____________________________ __________________________
Signature of Chair Date of Acceptance
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