Sharon Standing Building Committee
Minutes
November 18, 2003
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Linda Lurie, Tim Quirk, Joel Wolk
Members Absent: Gordon Gladstone, Donald Gilligan, Bill Croteau, Brian Pariser
The meeting opened at 6.30 at Sharon Town Hall.
Administration
Review and Accept Prior Meeting Minutes
MOTION: To accept the minutes of November 4, 2003 as amended
(Lurie/Benjamin 6-0-2 Belton/Quirk abstained)
Review and Approve Invoices and Purchase Orders
Cottage Street School
Invoices:
DF Pray Requisition # 24 - $103,278.66 9 (Belton/Benjamin – unanimous)
Gelerman, Buschmann & Nichols $165.00 (Clay/Quirk – unanimous)
Merrick, Louison & Costello $437.50 (Clay/Quirk – unanimous)
Heery International, Inc. ( Inv. # 37906 Additional services) $13007.53 (note: This amount was reduced to $5,679.33 for services for Shooshanian Assoc. only – the portion for Edwards movers was removed due to the fact that the committee received verbal notification that damage to the school had occurred during the move – Mr. Wertz will forward more information to the committee so that this contract can be back charged.(Quirk/Clay – unanimous)
Highsmith (PO # CFFE104) $564.53 (Clay/Quirk – unanimous)
WB Mason (PO# CFFE7500) $392.00 (Clay/Quirk – unanimous)
WB Mason (PO #CFFE7903) $805.79 (Clay/Quirk – unanimous)
Robert Lord Co (PO #FFES0403) 4967.28 (Clay/Quirk – unanimous)
Robert Lord Co (PO #1-lib.01-03) $63549.02 (Quirk/Belton – unanimous)
East Elementary School
Invoices:
Heery International, Inc. (Inv. # 37650 – monthly) $18240.00 (Belton/Quirk – unanimous)
Gelerman, Buschmann & Nichols $145.00 (Belton/Quirk – unanimous)
Merrick, Louison & Costello $490.00 (Belton/Quirk – unanimous)
Maureen Doherty $37.24 (Belton/Quirk – unanimous)
O’Reilly Lazer Repair $65.00 (Belton/Quirk – unanimous)
Merrimack Education Center (PO FFEtech-East-1) $32,088.00 (Belton/Quirk – unanimous)
Griffin Fire & Safety Inc. $550.00 (Note: This work is under dispute by the contractor – Heery will review this item and track as a back charge to the contractor (Quirk/Belton – unanimous)
WB Mason (PO#EFFE-01-04) $3090.00 (Belton/Quirk – unanimous)
Correspondence
Cottage Street School
A CC from SHR to letters send to DF Pray
A copy of a letter from DF Pray to Sagamore Plumbing RE: back-charges
A copy of a letter to the SSBC from SHR RE: Cottage Street – Statutes
A copy of a letter from SHR to DF Pray RE: contract references
A copy of a letter from SHR to DF Pray RE: Coordination drawing
A copy of a testing report – asphalt paving
East Elementary School
A copy of a letter from DF Pray to Griffin Electric
A copy of a memo to Riverdale Plumbing from SSBC RE: September Requisition
A copy of a letter from SHR to DF Pray RE: Default of Contract – 3rd notice
A copy of a letter from Heery International, Inc. to SHR RE: existing roof drains
A copy of a letter from Heery International, Inc. to SSBC RE: Phase IA – C wing
A copy of a letter from SSBC to Mrs. Wexler RE: SSBC action on fencing
A copy of a letter from Heery to DF Pray RE: Entrance Mat color selection
A copy of a letter from Heery to SHR RE: SKC-102403 – hard surface play area
A copy of a letter from Heery to SSBC RE: insurance certificate
A copy of a letter from DF Pray to Capeway Roofing RE: Snow guard installation
DF Pray Claim # 49 – access doors
DF Pray Claim # 48 – wall clock infill
DF Pray Claim # 47 – removal of ceiling tiles
DF Pray Claim # 44 – excessive patch and repair work behind tack boards
DF Pray Claim #18 – delay for response to roof drains
DF Pray Claim # 17 – delay for response to window installation
A copy of the June pencil requisition for Capital Carpet and Flooring
Construction Meeting Minutes #59 – November 5, 2003
UTS Testing Reports 10-01-03 – 11-04-03
Member Tim Quirk announced that he will be leaving the committee at the end of the year due to the fact that he is relocating. Chairman Wolk and the other members of the SSBC expressed their thanks and appreciation for all the work that Tim has done as the Vice Chair of the Committee. Tim’s expertise as an architect has been an asset to the committee as well as the Town of Sharon. Tim will be missed.
East Elementary School (Heery)
Construction Schedule Status – Mr. Tony Pruner gave an overview of construction at the East Elementary School project. Mr. Pruner stated that he feels that the contractor will be completing this phase of the work by the end of December. The roofer is progressing and roofing materials have been applied over several of the existing skylights. The skylights can be cut in at a later date once the price has been determined. The committee discussed the request of the school department to have a double door on the second floor landing. It is the request of the building committee that Heery and the Strekalovsky & Hoit review the true impact of the costs and schedule and give a report to the SSBC before they approve this additional work. There was discussion regarding the
progress of the elevator work. Chairman Wolk asked that the architect and the construction manager coordinate all issues and give a report to the committee at the December 2nd meeting - Member Clay asked Mr. Pruner to develop a list of all items that are necessary for occupancy. The building administration stated that they are having some issues with the consistency of the heating system. The binder coat has been installed on the parking lot and the final coat will have to be installed in the spring. There was discussion regarding the issues with the metal roof at the East Elementary School. A meeting is scheduled with the roofer and the contractor for November 19th , a report will be issued at the December 2, 2003 meeting. There was discussion regarding of the status of the punch list completion at the "D" wing. Work is progressing with the electrical and the floor contractor. The snow guards have been installed. The chairman asked that this punch list be reviewed at the
weekly construction meetings. There was discussion regarding the completion of the site work. Member Benjamin asked about the status of the moving. The temporary occupancy permit expires December 1, 2003. Mr. Maggiore stated that he wants to verify the direction from the committee that all CCD's are for work related to the contract and not for additional scope changes that could impact the schedule.
Cost Status – The cost report was distributed to the members of the committee.
Change Orders – There was no action taken on this item.
FF & E Purchase Orders – There were no purchases orders presented at this meeting.
Abutter Requests - Mrs. Wexler was not in attendance at this time. The administrative assistant will keep in contact regarding the fence issue.
Cottage Street Elementary School (SHR)
Punch List and closeout status – There was discussion on status of the punch list work. Mr. Maggiore stated that it has been progressing on a very limited basis. The architect has received requisitions #26 and # 27. The committee felt strongly that they would like to see the contractor finish the outstanding work and punch list at the school before any more money is released. Mr. Maggiore asked if he should write the letter stating that the committee would not paying any additional requisitions until the work is substantially complete. The Chairman asked Mr. Maggiore why the contractor has not submitted a request for substantial completion. Mr. Maggiore will follow up, in writing,with the contractor on the status of the request for substantial completion. Mr. Maggiore reported that the
mechanical engineer, the commissioning agent and the architect held a meeting to discuss the issues regarding the mechanical work. Strekalovsky & Hoit will send a letter to DF Pray informing them that they will be responsible for all costs associated with freezing, breaking and school closing which should be sent out certified mail and copy Atty. Costello. The mechanical contractor has not been performing well. There was discussion regarding the damage that was done to the stage curtain. The committee requested Principal Marcus research the pricing of a new curtain and report back to the committee. Mr. Maggiore stated that the manufacturer could install the new lockers on the day after Thanksgiving. Chairman Wolk asked if there was any one from DF Pray monitoring the closeout at Cottage. Mr. Laprise is monitoring the closeout. DF Pray stated during a construction meeting that there would be a full time onsite worker, however, the
worker hasn't been on site for the past three weeks. Principal Marcus stated that he is working out the "bugs" of the systems. The science classroom has not yet been installed. The computer lab is finally running. The gym instructor is pleased with his new office. There is a meeting scheduled with Mr. Sid Rosenthal of the Sharon Access Board to review the door swing in the corridor. The plaque has been delivered and either the school department or the contractor will complete installation. The dedication ceremony is scheduled for April 2004.
Cost Status – a copy of the cost report was distributed to the committee.
Site lighting - Mr. Wertz stated that the light shields have been delivered. Mr. Maggiore stated that the mechanical engineer would be on site to review the plan and issue a report which will reflect the actual measure of light through out the site.
Report of Change Order Sub Committee – information is being compiled on the list of items that have been reviewed and determined to have all the necessary documentation. Strekalovsky & Hoit’s office is writing the narrative.
DCAM Evaluations - There was discussion regarding the completion of the DCAM evaluations. Mr. Tony Pruner of Heery will be completing this form and forwarding it to the committee for review and comment.
The meeting was adjourned at 9:00pm.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
____________________________ __________________________
Signature of Chair Date of Acceptance
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