Sharon Standing Building Committee
Minutes
April 1, 2003
Members Present: David Belton, Fred Clay, Bill Croteau, Tim Quirk, Deborah Benjamin, Donald Gilligan, Brian Pariser, Steve Kennedy, Gordon Gladstone, Linda Lurie
Members Absent: Joel Wolk
Minutes:
School Projects Minutes 3-18-03
MOTION: To accept as corrected (4-0-2 Benjamin/Gilligan abstained)
Invoices
Cottage Street School:
Strekalovsky and Hoit (Inv. # 30- add. services) $496.72 (Belton/Clay - unanimous
Heery International, Inc. (Inv. # 32256 – add. services) $2299.00 (Belton/Clay - unanimous)
Gopher Sports (FF & E – Cottage PO # CFFE7903) $4847.57 (Belton/Clay - unanimous)
DF Pray - $140,988.50 (Belton/Clay - Unanimous)
East Elementary School:
Strekalovsky & Hoit (Inv. # 19) $9134.20 (Belton/Clay - unanimous)
Verizon (February) $50.90 - (Belton/Clay - unanimous)
WB Mason (paper) $58.95(Belton/Clay - unanimous)
DF Pray 303,022.45 - (Belton/Clay - unanimous)
Correspondence: Reading File
Cottage Street School
Daily Clerk’s Reports March 10 – 21, 2003
Shooshanian – Report # 1 site visit 1/28/03
Shooshanian – Report # 2 site visit 2/14/03
Briggs Testing – structural steel
Middle School
Transmittal from Heery International, Inc. RE: KBA’s complete package of specs, plans, electronic drawings, correspondence, minutes
Copy of KBA documents to K. Wertz, S. Berkowitz
East Elementary School
Daily Clerk’s Reports February 24 – 29, 2003 March 4 –21, 2003
Color Selection Memos: March 17, 19,24,25,26, 26, 2003
A memo to DF Pray from Heery RE: MCAS notification
A memo to DF Pray from Heery RE: Energy Rebate information
A memo to DF Pray from Heery RE: April school vacation
A memo to Frank Foss, Comcast from Heery RE: site utility plan – new services
School Calendar
A memo to K. Wertz from Heery RE: request for As-built plans – Charms
A copy of a transmittal to Signet from Heery RE: set of plans
UTS testing report – 3/6/03
Cottage Street Elementary School (Heery, Strekalovsky & Hoit)
Construction and Budget Status - Mr. Tom Feeney gave an overview of the construction project at the Cottage Street. School. Demolition work is progressing in the A & B wings. The schedule was also reviewed. The final construction closeout phase should begin on July 20th. The final completion date is scheduled for August 15, 2003. There will be two additional moves prior to the school being opened in September. Member Kennedy asked who is responsible for obtaining the Certificate of Occupancy. The permit is in the contractor’s name and it is their responsibility to obtain the Certificate of Occupancy. The architect is responsible for furnishing the affidavits. The committee discussed the schedule and expressed concern that the date for completion of the project is
listed as September 15, 2003. Member Croteau stated that there are items that are listed on the schedule that are past due and still incomplete on the schedule. Mr. Pruner stated that Heery would review the schedule and respond back to the committee. Strekalovsky and Hoit had distributed to Heery the proposed change order #5. Mr. Pruner stated that Heery would review the proposed change order and issue a response to the committee. Member Clay asked if the committee could receive an update of the wetland/conservation issue. Mr. Maggiore read a letter from GGD on this issue and a site meeting will be held to review the issued that are in dispute.
East Elementary School (Heery, Strekalovsky and Hoit)
Construction and Budget Status - Mr. Collins gave an overview of the construction project at the East Elementary School. The heaters have been running and the frost has been removed from the ground. The masonry work will begin within the next week. The testing agency is on site and will review the masonry work. The installation of the light gauge metal stud framing at the gym wing is continuing. There was a modification of the roofline so additional roof drains are necessary. A draft of change order # 1 has been issued and Heery will review this item and issue a narrative. Heery is coordinating a move management plan and will issue a proposal for the committee to review. Mr. Collins issued a letter regarding the construction schedule and phase at East. Heery will review the general
contractor's schedule and issue comments. The committee reviewed the letter. Mr. Collins stated that the contractor has anxiety about completing Phase IA (C wing) which is scheduled to take place from June 21, 2003 through August 23, 2003. Member Gilligan asked what has changed in regards to the contract and would affect the general contractor's ability to complete the work. Heery stated that nothing has changed - the contractor got off to a slow start and it affects the start date of the summer work. The committee reviewed the contractual phasing plans with the contractors’ proposed phasing plans. Mr. Collins clarified the differences between the plans and gave an overview of the advantages and disadvantages of the proposed plan. Member Gladstone asked if this was a manpower issue. Heery stated that the contractor has to plan their work smartly and sequence his deliveries in order to complete this portion of the work. The
committee stressed that this is a huge inconvenience for the school and that maybe a monetary remedy should be made to the Town. They felt that this proposal must be approved by the school administration. There are liquidated damages assigned to each phase. This is calculated at $900.00 per day. Heery stated that we must develop a contingency plan to handle this situation. Member Kennedy stated that we must be proactive in this situation - we cannot wait until we are in a situation that the contractor is incurring liquidated damages. The contractor submitted a list of invasive work that they would like to perform during the April School vacation. When Mr. Collins reviewed these items and discussed them with the school department it was determined that some of the items could not be performed because they were too disruptive to the learning process. The contractor was also informed that if this work was to take place then he must
return the school to safe and usable condition. The contractor failed to make this commitment. There was no real reason that has been given by the contractor for this delay. All the bidders are bound by the contract. Member Kennedy asked for a man-hour loaded schedule that shows how these tasks will be completed. The committee asked if the contractor will be providing temporary classrooms or some other benefit to the school administration, such as moving costs, heated exterior walkways. There will be costs associated with this phasing plan that will be incurred by the Town. The new wing will be completed on August 23rd. Member Kennedy stated that this is not an issue that can wait. He gave a calculation that there are nine weeks and if this was staffed at 57 men for five days a week at 10 hours a day. Member Kennedy stated that the contractor must tell us if they are not able to perform this work then they will
be in default of the contract. We will then have to notify the bonding company of DF Pray. These dates of the schedule must be provided to the committee. This item must be acted upon immediately. It was the consensus of the committee that they want to keep to the original schedule as proposed in the contract documents. Member Quirk stated that after Heery and the contractor meet and discuss this item - if they are unable to meet this obligation then DF Pray must make a schedule to accommodate this change without an inconvenience to the school. These discussions have been unofficial until Heery had received the schedule on March 31st. This schedule shows that the contractor is 45 days behind the in the project. It was suggested that the committee could have a DF Pray representative at the next meeting.
Color Selection - The color selection meeting will be held on April 2nd at 3:30pm. Member Quirk is planning to attend this meeting. Principal Freedberg stated that this color selection process has dragged on unnecessarily. This item needs to be resolved immediately so that we do not cause and issues for delay claims by the contractor.
Decisions to be made: Member Gladstone brought up the issue regarding the inclusion of Heery at all meetings, as they are the representatives of the committee.
This portion of the meeting ended at 8:45pm
The next meeting is scheduled for April 15, 2003 at 6:30pm at the Sharon Town Hall – Hearing Room.
Respectfully submitted,
Maureen R. Doherty – Recording Secretary
_______________________ ____________________________
Signature of Acting Chair Date of Acceptance
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