Sharon Standing Building Committee
February 3, 2004
Minutes
Members Present: Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Bruce Luchner*, Joel Wolk
* in attendance for the Wilber Municipal portion of the meeting.
Members Absent: Dave Belton, Brian Pariser
The meeting opened at 6:30pm.
Administrative Matters
MOTION: To accept the minutes of January 20, 2004 as written (Gladstone/Croteau 5-0-1 Wolk abstains)
· Future meeting dates – the committee reviewed the schedule of the future meeting dates.
1. Gelerman & Buschmann (Inv. # 11566) $50.00 ( Gladstone/Croteau – unanimous)
2. Wasserstrom Co. (PO # CFFE9003 – complete) $2318.44 ( Gladstone/Croteau – unanimous)
1. Heery International, Inc. ( Inv. # 39617) $19110.00 ( Gladstone/Croteau – unanimous)
2. WB Mason ( E-FFE-09-04 complete) $7369.50 ( Gladstone/Croteau – unanimous)
3. Robert Lord Company (PO E-FFE-05-04 – complete) $17849.97 ( Gladstone/Croteau – unanimous)
4. Home Depot ( PO # EMO –33-03) $2338.20 ( Gladstone/Croteau – unanimous)
5. DF Pray Req. # 17 316,502.47 (Gladstone/Croteau – unanimous)
1. US Games ( E-FFE-10-04) Volleyball standards) $886.86 (Clay/Gilligan –unanimous)
Correspondence:
A letter from SSBC to DF Pray RE: Certified Payroll
Email from J. Wolk RE: Form F
Email from B. Dunham to M. Doherty RE: Form F
A letter from SSBC to SBA – Dept. of Ed – Form F
A memo to B. Dunham from M. Doherty RE: Form F
A copy of a memo to US Food Service from DF Pray RE: Service Call
A copy of a memo to EH Friedrich from DF Pray RE: missing doors
A copy of a memo to Gilmore –Kramer RE: Completion & Punch List work
Copies of various correspondence – regarding HVAC issues at Cottage Street
Copies of correspondence to J. Maggiore RE: Shooshanian Site Visit # 9
SHR logs
Copies of various correspondence –regarding the odor issue
A fax request from Riverdale Plumbing RE: Payment information
A copy of a memo from DF Pray RE: Folding Partition Installation Issues
A letter to SHR from Heery RE: Utility back charge allowance
A letter to DF Pray from Heery RE: Utility back charges
Packet of open RFI’s from DF Pray distributed at 1/28/04 job meeting
Packet of open RFI’s from DF Pray distributed at 1/21/04 job meeting
Construction Meeting Minutes 1/14/04
DF Pray – Notice of Claim # 59 Cafetorium HVAC
DF Pray – Notice of Claim # 60 – Coiling Doors
DF Pray – Notice of Claim # 61 – Signage
DF Pray – Notice of Claim # 63 – Additional Sprinklers
SHR Logs
Executive Session: To discuss potential litigation with Attorney Pat Costello for the Cottage Street and East Elementary School construction projects. The following members voted in the affirmative to go into executive session: Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Joel Wolk. The committee asked Joe Maggiore, construction manager for Strekalovsky, Hoit, Raymond to attend. The committee will come out of executive session to resume the remainder of the meeting.
The committee returned to regular session at 7:45pm.
· Heery Contract – The committee had received a proposal from Heery International, Inc. for extended services for Peter Collins due to the fact that the general contractor will not meet the contract completion date.
MOTION: To accept the Amendment # 5 to continue the services for Peter Collins for three months with a month by month extension clause not to exceed 6 months. (Gladstone/Clay – unanimous)
· SHR Contract – the proposal for additional services for Strekalovsky, Hoit, Raymond was distributed to the committee for their review.
East Elementary School project
· Construction status report (Heery and SHR) - Mr. Collins updated the committee on the status of the odor problems in the classrooms, this was caused be the lack of installation of gaskets. The abatement work is nearly completed. The work is progressing in the C wing. The committee reviewed the DF Pray look ahead schedule, which shows the project extending out past May 11, 2004. The chairman asked about the status of the punch list and when it would be completed. Mr. Collins stated that the punch list work would begin during the February vacation. The entire punch list cannot be completed during this time period. The change order summary was distributed to the committee. Mr. Maggiore stated that many items on the PCO logs are missing appropriate documentation to support the claims, less than 25% of the claims have documentation. The committee discussed that skylight situation. There are about 10 existing skylights, the roofing contractor owns the installation of the skylights but the ceiling plans do not show the finish work for the general contractor. The roofing contractor has not been responsive on many issues. The utilities will be roughed in soon and the architect can issue an ASI to the general contractor to run the utilities along the sides of the corridor. The committee has determined that the best solution for this item would be to install the skylights in the A & B wing and install a clear panel in the ceiling grid to let the light shine through. This will be similar to the skylights at the High School. The C wing will require more work because the roof has already been installed. The roofing contractor submittal package shows 13 skylights. This item remains open.
· The budget and cost summary report was distributed to the committee for their review.
· Change Order status – Heery has reviewed the claim and change order proposal log that was submitted by the general contractor and made comments.
· Other issues – The committee received a request from Dr. Jackson to make the hallway unit ventilators flush with the corridor walls. To make this change would be a significant undertaking. Member Croteau suggested that we could add an architectural feature to soften the harshness of the corners. There is an area in the stairwell that may impact the egress codes. The chairman asked the architect and engineer to put together a proposal to do this work and have the contractor submit a proposal for pricing only. Mr. Collins was asked to write a letter to the architect outlining the committee’s request.
· Fence variance - The chairman asked School Committee member Gilligan if he would like to go before his board and ask if they would go through with the ZBA process as the owner of the project. Member Gilligan stated that he would present this to the school committee and that we should also explore other alternatives for fencing.
· Principal Freedberg asked about the status of changes to the contract for the cafeteria windows. Principal Freedberg stated that this is not a surprise request and she feels that it would be a benefit to the school. This work could be completed after the completion of the project. The members of the committee felt this was an over site during the project design. The committee asked if Dr. Jackson could submit a letter of request for this item.
· Punchlist and closeout status (SHR) - The punch list was distributed to the committee. The value was calculated per section rather than for individual line items. The chairman informed Principal Marcus regarding the status of the project closeout.
· Budget and cost summary report - the committee received a copy of the project spreadsheet for their review.
· Site lighting - a proposal was submitted by Ken Wertz for the purchase of the new light fixtures - the costs do not include installation by the Town's personnel. Vice Chairman Benjamin stated that she feels that we need a letter from the school administration stating that they would like to reduce the brightness of the lights at the school. The committee questioned if the GGD supports this option. The committee felt that no action should be taken until the project is complete.
· Other issues:
· The committee asked Principal Marcus about the program training for the lights. The lights presently shut off at 9:00pm. GGD had stated in a previous meeting that they would have someone on site to instruct the school personnel to program the lights. Member Gladstone expressed his extreme displeasure with the performance of GGD in regards to commitments that they had made on this issue. Chairman Wolk asked Mr. Maggiore to follow-up on this item and copy the SSBC on any correspondence.
· Principal Marcus asked about the timeline of the completion of the project. The committee feels the same frustration as Principal Marcus.
Wilber Municipal Building - Mr. Keith MacKenzie distributed a letter to the committee regarding the scope of work for selective demolition and hazardous material abatement. There was discussion regarding the installation of a fence around the exterior of the building. The cost of the fence would be approximately $15,000. The committee thought we should check with the Police Department regarding security problems for the building. Concern was raised with building features that were in disrepair. The roof will most likely contain asbestos in the flashing and tar based materials. The windows will be boarded with a plywood panel, the mechanical systems will be removed due to asbestos, and the unsafe flooring areas will be patched with plywood. The committee reviewed the construction cost estimate that was distributed. There was discussion regarding the integrity of the balconies. The balconies could be included in the project as an add alternate. The chairman will prepare a budget to be forwarded to the Capital Outlay Committee with the documents from STV.
Other Business
· Members of the committee met with the Government Study Committee on January 27, 2004
· Chairman Wolk updated the committee on the Planning Board meeting he attended.
The meeting adjourned at 10:15pm.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
____________________________ __________________________
Signature of Chair Date of Acceptance