Sharon Standing Building Committee

March 23, 2004

Minutes

 

Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Donald Gilligan, Gordon Gladstone, Joel Wolk

 

Members Absent: Bill Croteau, Brian Pariser

 

Guests Present:  Peter Collins, Ken Wertz, Joe Maggiore, Roger Hoit, Ellen Gleason, Sue Lechter, Judy Freedberg, Ronald Laprise

 

The meeting opened at 6:45pm at the Sharon Town Offices.

 

Administrative Matters

The minutes of March 9, 2004 were submitted.

            MOTION:        To approve the minutes of March 9, 2004 as written

(Belton/Clay – unanimous)

Future meeting dates: April 13th and 27th

Cottage Street School

1.      HB Communications (CFFE-10 –complete) $1533.00

2.      Air Industries (CMO-35-04) $1186.72

3.      Merrick Louison & Costello $1820.00

4.      School Specialty (CFFE-7603-complete) $1239.04

 

East Elementary School

1.      PC & Mac Exchange $1301.04

2.      First Choice (emo-347-03) $385.00

3.      Merrick Louison & Costello $1820.00

4.      A & J Electric (covered walkway) $566.13

5.      Sundog of NE (covered walkway) $2966.13

6.      Heery International, Inc. (Shooshanian) $ 2541.00

7.      Df Pray #18 $249,083.55

 

Correspondence:

 

General:

A memo to K. Wertz from SSBC RE: request for information – high school surety

 

Cottage Street School:

·         A copy of  a fax to SHR from DF Pray RE: dimming control panel

·         A copy of a fax to K Wertz and SSBC from DF Pray RE: air balancing report

·         A copy of a fax to K. Wertz from DF Pray RE: scheduled HVAC meeting

·         A copy of correspondence from NEP to DF Pray RE: flood testing

·         A copy of correspondence from DF Pray RE: Air Balancing and R & R clarification

·         A copy of a report from DF Pray RE: General Conditions – updated costs

·         A copy of the response  to D’Agostino’s Demand for Direct Payment – from DF Pray

·         A copy of the letter sent to SHR from SSBC RE: NEP invoices  to be forwarded to the contractor

·         A copy of a memo RE: change order back up

·         A fax notification from DF Pray RE: HV-1 control Board Issue – NEP proposal

·         A fax notification from DF Pray RE: HV-1 Water test scheduled

·         A fax notification from DF Pray RE: Security System Partition Information

·         A fax notification from DF Pray RE: NEP Service call results

·         A fax notification from DF Pray RE: NEP correspondence to SHR

·         A fax notification from DF Pray RE: NEP temporary fix at HV –1

·         A fax notification from DF Pray RE: Heat issues in gymnasium

·         A copy of correspondence from SHR to DF Pray RE: Fire Doors

·         A copy of correspondence from SHR to DF Pray RE: gym heat

·         A copy of a fax from DFP to NEP RE: heat issues in gym

·         A copy of a fax from DFP to NEP RE: correspondence

·         A copy of a letter to DF Pray from NEP RE: HV-1 unit

·         A copy of a letter to SHR from DF Pray RE: gym heat and fire doors –response

·         DF Pray comments on 3/10/04 meeting minutes

·         Construction Meeting minutes March 3rd and 10th, 2004

·         SHR Logs

 

East Elementary School

·         A copy of a letter from DF Pray to Heery RE: response to CCD’s

·         A letter to DF Pray from Heery RE: incomplete HVAC - 12th request

·         A letter to DF Pray from Heery RE: staffing of personnel on job site

·         A letter to DF Pray from Heery RE: CCD’s 15 – 21

·         A letter from DF Pray to Heery RE: response to CCD’s

·         DF Pray Claim # 80 2nd request for CCD

·         DF Pray Claim # 81 2nd request for CCD

·         DF Pray Claim # 68 2nd request for CCD

·         A letter from Heery  to DF Pray RE: Roof Leaks in Building D

·         DF Pray Claim # 85 – CCD request

·         DF Pray Claim # 85 – A103 – South Wall

·         A email to SSBC from Heery RE: CCD’s

·         DF Pray response to Riverdale Plumbing’s demand for direct payment

·         A copy of a letter from SHR to DF Pray RE:  requisition # 18

·         DF Pray Claim # 84 – media center

·         DF Pray Claim # 84 – CCD request

·         DF Pray Claim # 83 – CMU/GWB

·         DF Pray Claim # 83 – CCD request

·         A copy of correspondence to DF Pray from Capital Carpet – floor finishes

·         A copy of a letter from SHR to DF Pray RE: PCO’s

·         DF Pray Claim # 82 – steel delay

·         A email to Heery from SSBC RE: certified payrolls – request for information

·         A fax to W. Griffin Electric from SSBC RE: request for change order #2

·         A copy of a transmittal to Heery from SHR RE: PCO’s

·         A copy of a transmittal to SHR from DF Pray RE: PCO’s

·         A copy of a letter to DF Pray from SHR RE: response to outstanding issues

·         DF Pray comments on  3/10/04meeting

·          Construction Meeting Minutes March 3rd and 10th – 2004.

·         Copies of DF Pray’s outstanding RFI’s

·         SHR logs

 

East Elementary School project

·         Construction status report (Heery and SHR) - Mr. Collins gave an overview of the East Elementary School project.  Mr. Collins stated that the work force has been diminished.  Mr. Collins stated that per the committee's instruction a number of CCD's have been issued.  The exterior canopy at the main entrance has been installed.  Interior steel is scheduled to be delivered within the week.  The administration area is progressing with installation of the metal studs.  The windows and storefronts are stored on site.  A clarification is needed for the storefront of the media center.  The work on the new library is progressing well with the installation of the metal storefront scheduled for the first week of April.  The millwork for the library is on order. Rough in activities are continuing on the mechanical, electrical and plumbing systems.  Heating and Plumbing systems are 95% complete.  Mr. Collins stated that the project schedule shows completion on July 27th. This does not include the gym floor installation and the standing seam metal roof repair.  Heery will be issuing a letter on this schedule.  RJ Kenney will be performing additional testing on the roof.  There is some question regarding the duty of the contractor to expose the under-layment of the roofing system for inspection. 

·         Request for CCD’s

·         Claim # 47 & 74- to remove ceiling tiles and provide fire taping to existing ceilings in A & B. NTE $11,500.00 is the estimate from Heery.- This work should be done on a T & M basis.

MOTION:        To issue CCD’s from Claims 47 and 74 for ceiling tile removal and fire taping in an amount not to exceed $11,500.( Belton/Gilligan - unanimous)

·         Claim # 75 - fire protection of wood frame ceilings in cafeteria and media center.     NTE$10,500 -  On a T & M basis.

MOTION:        To issue a CCD for Claim # 75 for fire protection for the wood frame ceilings in the cafeteria and media center in an amount not to exceed $10,500.  Gilligan/Belton - unanimous)

·         Claim # 81 - to be reviewed by the architect.

·         Claim # 82 - a change in the structural steel unit within the front canopy - waiting for response from architect.  There was a change in the HVAC ductwork layout due to beams in the cafeteria.  This should be about a $1500.00 change.  Mr. Collins stated that he would like to see the material delivered and adjusted on site. 

·         Claim #83 - Wall terminations in the media center where the windows meet.  This amount should be about $1500.

·         Claim # 88 - Additional roofing changes to maintain watertight integrity of the building per changes to the main lobby canopy structural steel to accommodate the ceiling heights.  NTE $3500 on a T & M basis. 

MOTION:        To issue a CCD for Claim # 88 for additional roofing changes to accommodate main lobby canopy adjustments due to structural steel ceiling modifications in an amount not to exceed $3500.00 (Belton/Gilligan - unanimous)

 

 

There was discussion regarding the number of claims from the general contractor.  Mr. Hoit stated that there were almost no as-built drawings on this building and therefore many items were unknown until the building was opened.

 

·         Change Order status – Mr. Collins stated that the contractor submitted a package of information on March 10th and it is still under review.  The members expressed concern about the amount of time that has passed regarding issuance of the change orders.

·         Other issues

·         Open Items - Member Benjamin asked about the memo that was issued by Heery on the outstanding architectural items.

·         Floor patching  - SHR has received a correspondence from Capital Carpet on this issue.  A copy of the letter was read to the committee stating that this was not part of the floor specifications.  This item is under architectural review.  This item was submitted in the change order material received on March 10th.

·         The committee discussed a letter from DF Pray regarding the issuance of CCD's and the failure to perform the work as requested.  

 

Mr. Laprise stated that he doesn’t feel that Mr. Collins’ report accurately reflects the number of claims on the site.

 

Cottage Elementary School project

·         Punchlist and closeout status (SHR)  - Mr. Maggiore stated that the work on the punch list is ongoing.  The SPS asked that no work be performed over this weekend due to the fun fair. 

·         Meeting on March 17th  - Mr. Wertz gave an overview of the meeting with the mechanical contractors and engineer of record.  The attendees also walked the site and reviewed the amount of work that needs to be completed.  DF Pray was not in attendance at the meeting. This meeting was discussed at an open meeting.  Member Gladstone stated that he feels that parties are not working together for the betterment of the school department.  Member Gladstone stated that he felt that DF Pray should have been in attendance at the meeting. 

·         The O & M manuals have not been forwarded to the school department because they are under review at the architect’s office.  Mr. Laprise stated that he was unaware of the subcontractor's offer to extend the warranty for a year on the heat coils and 6 months for Trane parts. Change Order status - Change Order #7, which includes all the outstanding items that were supported with back up for the amount of  $65,792.00.  Mr. Laprise stated that the change order # 7 was originally $130,000.  The architect’s office is sending a letter to the contractor regarding the need to submit additional back up as well as notification for items to be rejected.  Mr. Laprise stated that the Change Order #7 & 8 were submitted to the architect for review several weeks ago.  There are also change orders that have not been submitted to the committee.  Mr. Laprise stated that the information that his office has submitted for their change orders totaled over $300,000. 

·         Other issues

·         Mr. Laprise asked about the need to have CCD’s issued for the outstanding items at the Cottage Street.

 

Middle School - School Committee Member Gilligan asked about additional services for Kaestle Boos for developing a specification for asbestos removal at the Middle School.  Enviroscience will be the consultant as required by DEP.  Ken Wertz has been working with KBA to get a proposal and price package so that it can be forwarded to the committee. 

 

Executive Session The following members were polled and voted in the affirmative to go into executive session to discuss pending legal issues with the Cottage Street and East Elementary School projects: Dave Belton, Deborah Benjamin, Fred Clay, Donald Gilligan, Gordon Gladstone, Joel Wolk

 

The meeting adjourned at 11:15pm.

 

Respectfully submitted,

 

 

 

Maureen R. Doherty - Recording Secretary

 

 

 

 

____________________________                __________________________

Signature of Chair                                                       Date of Acceptance