Sharon Standing Building Committee

April 29, 2004

Minutes

 

 

Members Present:  Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Brian Pariser arrived at 8:30pm, Joel Wolk

 

Guests Present:   Peter Collins- Heery, Ron Laprise – DF Pray,  Ken Wertz - SPS,  Judy Freedberg- SPS, Susan Lechter- SPS,  Ellen Gleason- SPS, Joe Maggiore- SHR arrived at 8.00pm, Patrick Costello –Counsel arrived at 8.35pm

 

The meeting opened at 6:45 at the Sharon Town Offices

 

The chairman informed the committee that he will not be unable to attend the meeting on 5-11-04 – Vice Chairwoman Benjamin will serve as acting chair.

 

Correspondence:

Cottage Street School

·         A letter to SSBC from DF Pray RE: Front Canopy/Soil Change Orders (in members packets)

·         A letter from SHR to DF Pray RE: Science Casework installation (in members packets)

·         A letter to SSBC from SHR RE: change order proposals (in members packets)

·         A copy of the close-out submittal list from GGD

·         SHR Logs

·         Construction Meeting Minutes 3-31-04

 

East Elementary School

·         A copy of a letter sent to Heery from SSBC RE: extension of contract services (in members packets)

·         A letter to Heery from DF Pray RE: response to CCD letter (in members packets)

·         A letter to SSBC from Heery RE: Insurance Claims – Odor (in members packets)

·         A letter to SSBC from Heery RE: Insurance Claims – Roof (in members packets)

·         A letter to J. Freedberg and K. Wertz – RE: Insurance Claims (in members packets)

·         A letter to SHR from Heery RE: Open Items (in members packets)

·         A letter to SSBC from DF Pray RE: request of certification of appropriation (in members packets)

·         A letter to DF Pray from Heery RE: water damage to computers (in members packets)

·         A letter DF Pray from Heery RE: CCD’s # 29,30,32,37

·         A letter to DF Pray from Heery RE: CCD’s 28,42,43,44,45

·         A letter to P. Costello from SSBC  RE: request for information  DF Pray

·         A copy of an email from SHR RE: issued CCD’s

·         Back-up documentation for Front Canopy and soil change order

·         Meeting minutes April 7, 2004

·         CM Daily Reports 3/29 – 4/09

·         SHR Logs

 

General

·         A memo to D. Hearne from J. Wolk RE: appointments

Middle School

·         A copy of the Draft budget for the Middle School abatement project (in members packets)

·         A copy of the contract amendment for KBA – abatement project (in members packets)

 

East Elementary School:

·         Construction Status Report - Mr. Collins gave an overview of the work that took place during the last two weeks.  There were some modifications needed to the structural steel in the front of the school due to unknown conditions and missing details on the roof truss. The metal deck arrived this week. The front and sides of the building entrance are curtain wall.  The curtain wall materials have not been fabricated.  The roof is nearly complete.  The roof has been prepared for the HVAC units. The roof top units have not been installed.  The exterior media wall is almost complete; the trim pieces need to be installed.  The kitchen floor tile is complete.  The sprinkler and fire protection systems are being roughed –in. R. W.  Griffin is installing the temperature controls.  The exterior lights are being burned in for the next 24 hours.  The construction manager stated that the project completion date is July 9th, 2004.  The formal start-up for the boilers is scheduled for next week.  Shooshanian will be on site to monitor start-up.  No punch list work was completed over the spring vacation period.  There are approximately 15 - 20 workers on site daily which included the April vacation week.  The elevator work began last week.  There have been some issues with trash blowing in the neighbor’s yards.  The site work will begin next week.  The soil analysis will be completed by DF Pray. There are three seasons needed for the establishment of the new growth on the playing fields.   The entire septic system is installed. 

 

The committee approved the following CCD’s:

·         CCD # 30 - $5500.00 – To authorize the chair to sign CCD #30  (Gilligan/Clay – unanimous)

·         CCD # 46 - $4000.00 - To authorize the chair to sign CCD # 46 (Gilligan/Clay – unanimous)

 

Roof Consultant Report - SHR will be issuing a letter to the contractor with a plan of action for the roof consultant to perform the water test.  The architect and construction manager will coordinate this testing with the general contractor so that they can notify the appropriate parties to be present. The roof didn't leak in the recent rain. 

 

Budget and Cost Summary Report - The report was issued to the committee.

 

Change Order Status - the construction manager is coordinating items to be included for the next change order.  A narrative will be generated for the group to review prior to the next meeting. 

 

Other Issues

·         There was discussion regarding the open issues remaining on the insurance claims.  Mr. Ken Wertz will coordinate this for the School Department.

·         There has been system training at East.  The chairman asked Mr. Collins to coordinate the training schedule with Ken Wertz, operation manager.

·         Emergency lighting in East has override systems built into the program. 

·         Certification of Funds - Mr. Pray asked about the certification of funds in the appropriation.  This will be reviewed later with the committee and possibly issued on April 30th.

·         Punch List - the contractor asked about the issuance of the punch list.  He would like to have the list monetized and certified prior to their completing any work.

 

NOTE:  it was the consensus of the committee to address the Middle School ahead of the Cottage Street project on the agenda because Mr. Maggiore had not yet arrived.

 

Sharon Middle School Floor Abatement and Replacement Project

Scope and budget review - Mr. Ken Wertz distributed the project budget for the committee to review.  The committee discussed the scope of the work for the removal of the floor tile.  The removal of the ceiling tiles is included in the project.    The lights are hard wired to the roof deck and not part of the ceiling system.  The flooring contractor is on the State bid list.  The work is phased so that if there are delays then the phases can be delayed.  Mr. Ken Wertz will be handling this as the general contractor.  The school will use their own industrial hygienist to perform monitoring functions.  This will be done as two-phased contract - one, which will be using the state bid list for tile removal.  The second phase which will be bid out under Chapter 30B for floor installation.  Concern was expressed with this project not being monitored by a general contractor.  The committee has asked to review the specifications. They will be available on May 7th.

 

MOTION:        To allow the chairman or vice-chairwoman to sign amendment # 1 for the KBA contract upon the receipt of the architectural rates.  (Gilligan/Belton - unanimous) (Note: The school department issued a letter stating that if the Town Meeting article fails - then they will cover any additional costs.).

 

Member Pariser is drafting a memorandum of understanding between the school department and the building committee for this project.

 

Cottage Elementary School

Punch List and closeout status - Mr. Maggiore stated that substantial work that took place over the April School vacation.  The science casework was installed.  The architect and contractor walked the site on Friday to review the punch list work.  The electrical engineer walked the site and issued their punch list.  Shooshanian will be on site next week to perform their testing.  The window contractor has performed their repair work.  The lockers are on site but the installation was not completed due to missing parts.  The building inspector and fire chief will be notified to do a final walk through for the occupancy permit.  The O & M manuals are about 70% complete.  There are several as-builts that have been submitted.  The HVAC as-builts have not been completed.   The roofing contractor will be extending the warranty for 10 years.  This warranty is currently being reviewed at the architect’s office.  A revised and monetized punch list should be issued within a week.  Mr. Laprise stated that they would like the opportunity to complete items prior to receiving a back-charge for incomplete or unacceptable items.  There are some electrical items that need to be corrected.  The electrical punch list has been forwarded to the general contractor. 

 

Change Order Status – Member Benjamin stated that there has been a review of items for inclusion of the next change order. The architect will prepare this change order and present it at the May 11th meeting.  The chairman suggested that Mr. Maggiore have the contractor execute this document prior to the May 11th meeting. 

 

Other Issues:

·         Punch List – Cottage – Mr. Laprise asked the committee and Mr. Maggiore about the certification of the punch list.  Mr. Maggiore stated that this is at his office being revised and will be issued.

·         Change Order # 7  - This was approved by the SSBC and forwarded to the contractor via the architect for execution.  Mr. Laprise stated that it was amended and sent back to the architect’s office.  Mr. Maggiore stated that this was sent back to the contractor.

·         Other change order items are being reviewed.

·         Demand for Direct Payment – Mr. Laprise stated that the values of several of the demands for payment are the same as the punch list value.

·         School Committee project review - The committee reviewed the items that were reviewed by the school department.  The Committee and Attorney Costello was pleased with the amount of work and level of detail that was provided by Mr. Wertz for this item.  The committee suggested that this document be forwarded over to the architect’s office and that any non-punch list related items be removed. 

·         Science Room - There was discussion regarding the counter tops that were specified in the change order.    The committee recommended that the architect work with the contractor to install the counters and sinks in accordance with the paid change order.  These items should be installed in accordance with the field conditions

·         Soil Removal - There was no letter of authorization for the removal for the dirt from the site. 

·         Front Canopy - The chairman will review A410 - elevation drawings. The elevation drawing would not give demolition.  Mr. Maggiore will respond to the committee and copy the contractor.

·         Architectural Open Items - Member Benjamin asked about status the list of open items that is being generated by Heery on a weekly basis.  Mr. Maggiore will review the list and respond back to the committee.

 

There was discussion regarding the completion of the monetized punch list.  Attorney Costello stressed the important of having this document completed.  The construction counsel asked that the final punch list be received from the architect on May 3rd.  All items should be segregated with a monetary value applied to each.  Mr. Maggiore assured the committee and Attorney Costello that the punch list would be completed and delivered to Attorney Costello’s office by that date. 

 

The members of the committee were polled to go into executive session. The following members voted in the affirmative to enter into executive session: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Brian Pariser, Joel Wolk, for the purpose of discussing potential litigation and claims on the Cottage Street and East Elementary School project with Attorney Costello. The committee will come out of executive session to complete any remaining business.

 

The Chairman asked that the administrative assistant to post a meeting for Monday, May 3rd at Sharon High School prior to the start of the annual Town Meeting.

 

The meeting adjourned at 10:30pm.

 

Respectfully submitted,

 

 

Maureen R. Doherty - Recording Secretary

 

 

____________________________                __________________________

Signature of Chair                                           Date of Acceptance