Sharon Standing Building Committee
February 17, 2004
Minutes
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Gordon Gladstone, Brian Pariser, Joel Wolk
Members Absent: Donald Gilligan
The meeting opened at 6:30pm at the Sharon Town Offices
Administrative Matters
The committee discussed the future meeting dates.
Invoices:
Cottage Street School
CDW, Inc( PO # Cffe24-04 – partial speakers) $ 149.32 (Belton/Pariser – unanimous)
Heery International, Inc. ( Aug & Sept) $26050.00 (Croteau/Belton – unanimous)
HB Communications (PO # FFE-tech-cot-196-04-complete $24585.10 (Croteau/Belton – unanimous) *Note: the invoice exceeded the amount of the purchase order in excess of $500. A letter will be sent to the school administration to reduce the FF & E budget by this amount)
Merrick, Louison & Costello $717.50 (Belton/Clay – unanimous)
NASCO (CFFE2203 – art equip) $502.30 (Belton/Pariser – unanimous)
Valley Communications (CFFElib103 –complete – library) $1088.00 (Belton/Pariser – unanimous)
WB Mason (FFE-Cot-7203- complete tables) $ 1937.00
WB Mason (FFECot-7204-complete – table legs) $1238.40
Apple Computer (FFE-cot-197-04 – complete $3990.95 (Belton/Pariser – unanimous) (Croteau/Belton – unanimous) *Note: the invoice exceeded the amount of the purchase order in excess of $100. A letter will be sent to the school administration to reduce the FF & E budget by this amount)
Unicom (PO # Cot-tech-FFE-8 – partial) $12697.20 (Belton/Clay – unanimous)
Eagle Supply ( light shields) $501.18 (Belton/Clay – unanimous)
O’Brien & Sons (PO #CFFE103- complete – playground) $922.00 (Belton/Pariser – unanimous)
East Elementary School:
Merrick, Louison & Costello $525.00 (Pariser/Clay – unanimous)
MASSCO ( PO # EMO 32-03 – partial) $5997.62 (Pariser/Clay – unanimous)
Envirotest ( Odor testing) $1140.00 (Pariser/Clay – unanimous)
MOTION: To send a letter to the architect (CC: Heery) that this item should be carried as a back charge to the contractor for cost incurred in investigating the odor problem in the school caused by missing gaskets in the sanitary sewer line. (Gladstone/Belton – unanimous)
MCI & Verizon (office) $ 200.39 (Pariser/Clay – unanimous)
Correspondence:
Cottage Street School:
A copy of Proposal Request # 1 – science casework
A fax copy of the DF Pray punch list
A fax copy of the DF Pray – Feb. Vacation reminder notices to subcontractors
A fax copy of correspondence RE: Yale Electric Supply
A fax copy of the DF Pray UPS Field Service Report
A copy of a letter to SHR from DFP RE: meeting minute comments
Copies of letters from DF Pray to Subcontractors RE: punch list completion work
A copy of a letter from NEP and response from DF Pray
A fax copy of notification to NEP RE: HVAC commissioning and start-up – Shooshanian Report #9
A copy of notification to NEP RE: roof top unit leak
A copy of notification to NEP RE: close-out document submission
A copy of notification to Capital Floor – base contract completion
Meeting Minutes # 95
SHR Logs
Certified Payroll submitted from DF Pray
East Elementary School
A letter to DF Pray from Heery RE: HAZMAT manifest
A fax notification from DF Pray to punch list
A copy of correspondence from Heery to RJ Kenney Assoc.
A letter to DF Pray from Heery RE: Proposal Request # 1 & 2
A memo to Heery RE: Insurance Claims – Odor at East
Demand for Direct Payment – Riverdale Plumbing and related correspondence from DF Pray
Notice of meeting – RJ Kenney 2-18-04
A copy of a letter from SHR RE: Change Order Log response
Air Quality Report RE: Odor problem
Meeting Minutes # 70
SHR Logs
East Elementary School project
Construction status report: (Heery and SHR) - Mr. Peter Collins gave an overview of the project status at the East Elementary School project. Commissioning work is taking place this week. Demolition work is taking place, there is removal of masonry walls, plaster ceilings, toilet rooms, doors and deactivated plumbing, electrical and HVAC piping in the A & B wings. Interior metal stud framing and installation of gypsum wallboard is continuing in the building B. The existing roof is being removed. Installation of windows was completed in building A. Electrical rough in work for power, lighting and system wiring is occurring within building B. Temporary services are being installed within building B. The flooring contractor has not yet been on site during this vacation
period.
Classroom odor problem: Sue Lechter and Ellen Gleason represented the East Elementary school. They stated that the odor is reduced though it is not completely removed. The floor may need to be removed during the April school vacation. Peter Collins stated that a new temporary plug will be installed and will remain in place until the permanent repairs can be completed.
Change Order status - The construction manager and architect will be working on collating the back up for items to be included in the next change order. There was discussion that the general contractor has not forwarded the back up and costs associated with the credits and change order items.
Other issues –
Proposal Requests: The chairman and the committee discussed additional work for the contractor that is over and above the scope of work that is listed in the specifications and contract documents. The only additional work that will take place are items that are discovered as unknown conditions. The chairman will be having discussions with the superintendent of schools. The committee reviewed outstanding proposals and determined that the following proposal requests should be deleted as the general contractor has not responded: 1: PR # 4 - Fire protection work in CHARMS, 2: PR #5 - Additional technology wiring to CHARMS, 3: PR #8 add skylights with interior finishes. (There are 4 skylights that have not been installed because the roof has been installed over
the installation location - the committee would like the skylights or a credit for the materials) 4: PR #9 - Café windows 5: Increase door width at stairwell to 6 feet. The committee also discussed the situation with the tack boards in hallway, the SSBC can take a credit and transfer this amount to the FF & E budget. This item will be taken under advisement after hearing from the school department.
Roof Issue: The roofing meeting is planned for 2/18/04 to review all the problems with the standing seam metal roof.
Project Schedule: Mr. Collins stated that he was informed that DF Pray wanted to bill out 100% on the general conditions. Mr. Collins stated that he felt that this should be billed out on a percentage basis. The project was scheduled to be complete on February 15, 2004. Heery has received a schedule from DF Pray, which they are in the process of reviewing and will issue a report to the committee.
HVAC Units: The committee received correspondence from Heery regarding the issue with the unit ventilators in the corridors. The only unit that does not meet the accessibility code is the unit that is in the stairway because of height.
Photo Copy Room - A price has been received from the contractor to install additional ductwork to allow for an increase in the fresh air intake. The approximate value from GGD has been calculated at $2500. The contractor has issued a price in excess of $20,000. The scope of this work is a design error.
MOTION: To instruct the architect and construction manager to issue a CCD not to exceed $5,000 to correct the error in HVAC fresh air intake in the photo copy room. (Croteau/ Benjamin - unanimous) HH
Cottage Elementary School project
Punchlist and closeout status (SHR) - The chairman gave an overview of the project status meeting, which took place on February 5, 2004. Representatives from DF Pray, Sharon Public Schools and Strekalovsky, Hoit, Raymond walked the site several times this week to go over the punch list work. DF Pray has submitted their response to the punch list. The monetized value of the each line item is being calculated as soon as the punch list has been revised. The general contractor has sent out notices to the subcontractors for the time period to perform the punch list work. The committee discussed the situation with the entry in the boys’ room. This is a contractually owned item and it is on the punch list. The chairman asked how many trades were supposed to be on site this week? The chairman was
on site and stated that he has only seen workers from Rockwell Roofing. Jim Cook from DF Pray was also on site. The committee reviewed the submittal proposal that was issued from SHR on the science casework.
Budget and cost summary report – The monetized punch list will be issued to the chairman on February 19th. The budget report will be updated for the February 24, 2004 meeting.
Change Order status - There was discussion regarding the distribution of the DF Pray proposed change order spreadsheet and the change order process. Change Order # 6 has been forwarded to DF Pray for execution.
Other issues
The committee discussed the records that were kept on the project by the Heery representative.
Security items: This is now a programming issue and is being coordinated.
Electrical and Mechanical Issues - GGD will be on site to review the mechanical and electrical items. The mezzanine area has many outstanding items that are not complete. DF Pray has not reviewed this area.
The committee received a request from Dr. Jackson to reduce the wattage of the light bulbs. B. C seconded the motion for reduction. There was spirited discussion regarding the installation of the lower wattage of the bulbs.
MOTION: To approve the request from Dr. Jackson to fund the proposal to modify the light fixtures to reduce the wattage of the light. (Croteau/Belton 0-7-0) Motion fails
Other Business
Meeting with Capital Outlay Committee on Wilber Municipal project: The chairman informed the committee that the SSBC has been invited to a meeting of the Capital Outlay Committee – the date will be verified.
The meeting adjourned at 9:30pm.
Respectfully submitted,
Maureen R. Doherty
Recording Secretary
_______________________________ __________________________
Signature of Chair Date of Acceptance
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