Sharon Standing Building Committee
February 24, 2004
Minutes
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Gordon Gladstone, Brian Pariser
Members Absent: Joel Wolk, Bill Croteau, Donald Gilligan,
The meeting opened at
Administration
Minutes February 3, 2004 and
Future Meetings - March 9, 2004
6:30 PM Administrative Matters
Review and approve prior meeting minutes
Future meeting dates
6:45 PM East Elementary School project
Construction status report (Heery and SHR) - Mr. Collins gave an overview of the progress of work that took place during the February vacation period. Commissioning of the HVAC system started this week, there are minor issues that have been discovered. The general contractor activities were limited this week. The flooring contractor did not finish his work this week due to limited staffing during the break. Vice Chairman Benjamin asked if the flooring contractor was prevented from working due to unresolved issues, they were on site on Thursday only installing cove basing. Member Clay asked what the project manager from DF Pray was doing to motivate the flooring contractor. Mr. Collins stated that Mr. Baker has been in contact with this subcontractor and they have been generally unresponsive. There
was discussion regarding the status of the odor problem. The odor has been reduced to a non existence state.
Change Order Items: Mr. Maggiore stated that his office has sent out notices to DF Pray on claims at the East Elementary School. The committee discussed the contractural requirements in relation to claims and potential change orders.
Other issues: Mr. Maggiore stated that he has asked the opinion of the construction manager and building inspector regarding the extension of the temporary occupancy permit at the East Project. The contractor failed to complete the project within the contract completion date.
7:30 PM Cottage Elementary School project
Punchlist and closeout status (SHR) - Meeting on February 5th - the committee discussed the progress at the Cottage Street School project. The staffing to perform work on the punch list was minimal this week. Joe Maggiore, Ken Wertz, representatives from GGD and DF Pray toured the site to review the mechanical items that are outstanding. The standard procedure for mechanical review is that the as-builts and owner and maitenance manuals are forwarded to the mechanical engineer then are reviewed prior to the site visit. DF Pray has not forwarded any documentation for GGD to review. DF Pray has stated that they will not be responsible for training and commissioning for the stage lighting. DF Pray stated that they could not perform this function due to the error in the submission process for the
circuit panel. There is no power to this panel. The committee asked about the updated monetary punch list. This was supposed to be furnished by the architect on February 12th. The committee discussed this information and asked Mr. Maggiore to update as many items as necessary to furnish a working document. The committee reviewed a letter from the Building Inspector in regards to temporary occupancy.
Budget and cost summary report
Change Order status
Review and approve invoices
FF&E and technology purchase orders
Other issues
All members were polled to go into executive session to discuss. Bill Croteau and Brian Pariser , Donald Gilligan
Attorney Pat Costello was in attendance to review the status of work that took place during the February school vacation. There was a meeting that took place on February 5th to discuss the status of both the school projects. The project at East Elementary School is approximately at 75%.
Cottage Punch List - There were four visits to the site to review and itemize the punch list. Change Order # 6 has not been executed by the contractor. The committee reviewed the punch list status document that was submitted by DF Pray. Many items list on the status report state that information has not been forthcoming from the architects office.
The committee reviewed the science casework. Joe Maggiore stated that he will had deliver a chronological list regarding the science casework on 2-25-04. Mr. Costello stated that this item was rejected and should be removed by DF Pray.
Boys gang lavatory - was not built according to the contract documents.
How do we get the project closed? The architect's office and the SSBC has sent out notices several times to motivate the contractor. The committee felt that the monetized punch list has not been issued and it is key to the project close-out. Joe Maggiore stated that he feels that the contractor does not want to finish the job.
Strengths: Proper supervision, formal documentation drawings, project schedule was never accepted, certified payrolls, RFI's, claims, change orders do not have supporting documentation. Lack of substantial completion documents. Executed change orders - he has not asked for additional time on each of the items.
Weaknesses: Lack of a monetized punch list - involvement at East. Abandonment from architect on both projects. What are the strengths of the claims that are outstanding.
DF Pray has requested help to remove the problem subcontractors. We can bring up the substitution.
Pat asked SHR about the exposure of the committee - about 20% or 50 - 100K.
Mechanical systems need to be completed without terminating the contractor. The value of the mechanical and electrical work is approximately $400,000.
Contract Extension at East -has been requested by the contractor phasing issues at East are always difficult to arbitrate. Major issue at East is the roof -
All in favor to come out of executive session.
Respectfully submitted,
Maureen R. Doherty
Recording Secretary
_______________________________ __________________________
Signature of Chair Date of Acceptance
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