Sharon Standing Building Committee
April 13, 2004
Minutes
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau arrived at 8:20pm, Donald Gilligan, Gordon Gladstone, Brian Pariser arrived at 8:10pm, Joel Wolk
Guests Present: Ron Laprise – DF Pray, Roger Hoit – SHR, Inc., Susan Lechter - SPS, Peter Collins - Heery, Ken Wertz - SPS, Bob Zicher - DF Pray
The meeting opened at 6:40pm at the Sharon Town Offices
Administrative MattersThe minutes of March 23, 2004 were submitted.
MOTION: To approve the minutes as written. (Clay/Belton - unanimous) Future meeting dates - the schedule was distributed to the committee.
Invoices:
1. WB Mason (PO # cffe101- complete) $ $867.90 (Belton/Croteau – unanimous)
2. SHR ( Additional Services) $ 712.25 (Gladstone/Croteau – unanimous)
3. Merrick, Louison & Costello $ 1723.75 ( Gladstone/Croteau – unanimous)
4. Gelerman, Buschmann $ 40.00 (Gladstone/Croteau – unanimous)
5. Heery ( move management) $ 4170.38 (Croteau/Belton – unanimous)
6. Robert Lord ( PO # 1-lib-01-03 – complete) $ 1125.00 (Belton/Croteau – unanimous)
7. Robert Lord ( Cffe6 – complete) $490.00 (Belton/Croteau – unanimous)
1. SHR – basic services and consultants - $ 15415.45 – (discussion – the committee reviewed the invoice and upon advice from the construction manager modified the amount to 12,012.44 due to an excessive invoice from EDG and reduction of an invoice from GGD for higher than the completed project percentage)(Gilligan/Belton – unanimous)
2. Heery ( monthly & Shooshanian) $ 24623.00 (Belton/Gilligan – unanimous)
3. Verizon ( office phones) $ 50.99 (Gilligan/Belton – unanimous)
4. RJ Kenney (roof report) $ 1000.00 ( Gilligan/Belton – unanimous)
5. M. Doherty (mileage – March) $ 32.90 (Belton/Gilligan – unanimous)
6. Merrick, Louison & Costello $ 1373.75 (Belton/Gilligan – unanimous)
7. Robert Lord Company (E-ffe-07-04 – complete) $1369.55 (Belton/Gilligan – unanimous)
PO # E-FFE-08-04 – Robert Lord (Library furnishings) $44,460.00 – To authorize the chairman to sign the purchase order (Belton/Gilligan – unanimous)
Correspondence:
· A copy of a letter from DF Pray to SHR RE: subcontractor communication (copy to members)
· Cottage Street Punch list – summary updated 4-1-04
· A copy of a transmittal to DF Pray from SHR RE: approved close-out and warranty items
· A copy of a transmittal to DF Pray from SHR RE: Civil as-builts – not approved
· A copy of meeting minute comments from DF Pray – GGD meting of 3/17/04
· A copy of meeting minute comments from DF Pray – March 16, 2004 meeting
· A copy of meeting minute comments from DF Pray – March 24, 2004
· GGD Meeting Minutes 3-17-04
· Construction Meeting Minutes 3-16-04
· Construction Meeting Minutes 3-24-04
· Copies of SSBC logs
· A letter to SHR from SSBC RE: EDG invoice questions (copy to members)
· A memo to SHR from Heery RE: Open items (copy to members)
· A copy of a memo to SHR from DF Pray RE: letters/items delaying progress (copy to members)
· A letter from Heery to DF Pray RE: lien releases
· A letter to SSBC from DF Pray RE: PCO’s (copy to members)
· A letter from Heery to DF Pray RE: certified payroll
· A letter to SHR from DF Pray RE: Rejection of requisition # 19
· A letter to SHR from DF Pray RE: explanation of rejection of Req. # 19
· A letter to SHR from DF Pray RE: response to CCD’s 15-21 (copy to members)
· A letter to SHR from DF Pray RE: proceeding with CCD’s 15-21
· A letter to DF Pray from SHR RE: CCD’s 15-21
· A letter to DF Pray from SHR RE: rejection of Req. # 19
· A copy of information on School construction from “the foundation for fair contracting”
· A copy of the costs of material testing
· A request from Riverdale Plumbing and Heating RE: payment information
· DF Pray Claim # 103 (ccd request) – Boiler Breakers
· DF Pray # 102 (ccd request) – electrical charges
· DF Pray Claim # 101 (ccd request) – glycol loss
· DF Pray Claim # 100 (ccd request) – RD access
· DF Pray Claim # 99 (ccd request) – RD cleanout
· DF Pray Claim # 98 (ccd request) – stage light truss
· DF Pray Claim # 97– interest claim
· DF Pray Claim # 96 (ccd request) – tube steel removal
· DF Pray Claim # 95 (ccd request) – stage duct access
· DF Pray Claim # 94 (ccd request) – Door A151A
· DF Pray Claim # 93– stage duct chases
· DF Pray Claim # 92 (ccd request) – D101 Heater
· DF Pray Claim # 91– B entry roof demo
· DF Pray Claim # 90 (ccd request) – Cafeteria Wall infill
· DF Pray Claim # 89 (ccd request) – East Wall prep
· DF Pray Claim # 88 (ccd request) – B2 Line Flashing
· DF Pray Claim # 87 (ccd request) – Interior Doors
· DF Pray # 81 CCD Request – 2nd request
· DF Pray # 86 CCD Request – 2nd request
· DF Pray # 85 CCD Request – 2nd request
· DF Pray # 84 CCD Request – 2nd request
· DF Pray # 83 CCD Request – 2nd request
· DF Pray # 68 CCD Request – 2nd request
· DF Pray # 78 CCD Request – 3rd request
· DF Pray # 81 CCD Request – 3rd request
· DF Pray # 76 CCD Request – 3rd request
· DF Pray # 75 CCD Request – 3rd request
· UTS – testing reports 3/13 – 3/25
· Heery Daily Reports March 1 – 26, 2004
· Construction Meeting Minutes 3/31/04
· Construction Meeting Minutes 3/24/04
· Construction Meeting Minutes 3/17/04
· SHR construction logs
East Elementary School Project
Construction status report - (Heery and SHR)- Mr. Peter Collins gave an overview of the project at the East Elementary School. The structural steel for the metal roof deck is scheduled to be delivered on April 26, 2004. The curtain wall at the media center is about 70% complete. The kitchen floor tiles have been delivered to the site. There is still plumbing work to be completed in the kitchen area. The floor drains are self-priming traps. The installation of the new EPDM roof has been completed. Interior finish work is taking place with the application of joint compounds and tape throughout the building - B-west, floor tile and wall tile is being installed in the staff and student toilets in buildings A & B - west. The rough in of the fire protection piping is ongoing in the A & B building - west. HVAC installation is ongoing throughout the A & B building. The boiler manufacturer is scheduled to do an official start-up of the system. The chairman asked if the materials that are stored on site are being protected from the elements. The daily work force is about 14 workers, which is an increase from the last report. The contractor transmitted a revised scheduled to the construction manager. The new date of completion is July 9, 2004.
Roof Consultant Report - Mr. Hoit discussed the future testing of the roof and how he would like to proceed. Mr. Hoit suggested that we test the roof as it has been installed, by covering a louver and water test around the entire louver and then to uncover the louver and retest this area. Mr. Hoit felt it would be prudent to test prior to taking the roof apart to investigate further. Mr. Hoit wants all parties involved with roof installation to be notified of the testing date. Further investigation of the under layment can be conducted. The under layment was exposed for 90 days - the industry standard is no more than 30 days exposure. School Committee Member Gilligan asked who from SHR would be on site to review this test. The architect has the final determination on the roof testing and material removal. It was recommended that representatives from Capeway Roofing Company open the roof for any future inspections and testing. A test should be scheduled in the very near future.
Budget and Cost Summary Report - The committee reviewed the project budget and expressed concern about the project and the overages that are occurring in the project.
Change Order and Construction Change Directive Status Update: Mr. Collins distributed a spreadsheet, which listed 43 CCD's for a total of $82,434.00. An explanation was given regarding the modification of the previously voted CCD's. Several of the changes were made due to coordination between the contractor and the architect. This will allow for a better tracking method for the project.
CCD's to be approved:1. CCD # 28 - revised curtain wall detail in media center - Estimated $3,800 - coordinates with GC claim # 84. Due to unknown conditions when the wall was opened. (Belton/Gladstone – unanimous)
2. CCD # 29 - provide protection to wood framing above center in media center per GC Claim #75 - revision from previous voted (-6360) no vote needed - amount reduced.
3. CCD # 32 - Removal of existing walls at both sides of stage for HVAC per GC claim # 95 - $6500. Due to unknown condition when the wall was opened - revision from previous voted amount of $3500. (Belton/Gilligan - unanimous)
4. CCD # 34 - installation of ceiling mounted CUH in vestibule D101 per claim 92 - $7500 - Roger Hoit asked that this be held until he had an opportunity to review this item. This is an A/E coordination issue between GGD and SHR.
Chairman Wolk and Roger Hoit executed CCD’s 1 – 45. The chairman asked if there are any items that are outstanding that are causing delays on the project. The committee reviewed the RFI logs that were are submitted by the architect. The chairman noted that there are several items that are for review by the mechanical contractor. Member Benjamin asked Mr. Collins to keep the committee informed of any items that need to be approved to keep the project on tract. School Committee Member Gilligan asked Ron Laprise if there was anything that he needed from the committee to keep the job moving. Mr. Laprise stated: “I will hold comment on this item.” Cottage Elementary School Project
Punchlist and closeout status (SHR) - Mr. Roger Hoit gave an overview of the closeout progress at the Cottage Street School. There is hope that the punch list work will be completed during the April School vacation. There is mechanical work planned. There is a problem with the light ballasts at the school. There are an excessive amount of ballasts that are burning out prematurely. The architect will investigate this problem. The normal life span is 5 years. The painter will be on site to do touch-up work throughout the school. There are still unresolved lighting issues with the stage lighting.
Science Casework - the building committee has decided to accept the science casework that is on site. The chairman asked Mr. Laprise to install the units without the countertop over the April school vacation. Mr. Ken Wertz will meet with the general contractor tomorrow to review the installation.
Change Order status - the information has been forwarded to the members of the committee for review. The chairman asked about the status of change order #7 - the contractor and the architect are reviewing this item.
Applications for Payments - will be reviewed at a meeting between legal representatives for the Town and DF Pray.
Sharon Middle School Project:
Mr. Ken Wertz informed the committee on the status of the upcoming project at the Sharon Middle School. The committee reviewed a letter from Dr. Jackson, Superintendent of Schools, regarding the asbestos abatement project at the Middle School. There was discussion regarding the authority that Mr. Wertz would have in the role of manager of this project. The building committee would need to review the budget and be prepared to discuss this at the upcoming town meeting on May 3, 2004. Mr. Wertz will work with the administrative assistant in developing the project budget to be reviewed by the chairman. The chairman asked that town counsel review the general conditions for the contract. Mr. Wertz stated that town counsel had already reviewed the general conditions. There was discussion regarding about the financial management of the project.
MOTION: To authorize the architect to prepare a professional services supplement for asbestos abatement services per KBA's letter dated March 19, 2004 not to exceed $ 22,500.00 and to give the chairman or vice chairwoman authorization to sign this contract contingent upon approval of Town counsel. (Belton/Croteau - unanimous)
Member Pariser will draft a Memorandum of Understanding, which will be reviewed by the members and will be executed after the May 3rd town meeting.
All members of the SSBC were polled to go into executive session – The following members voted in the affirmative to go into executive session: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Brian Pariser, Joel Wolk.
The committee asked Mr. Ken Wertz to be in attendance at the meeting. The purpose of this meeting is to discuss strategy for potential litigation and closeout strategy for the Cottage Street School. The members will return to open session to complete any remaining business and to adjourn.
Other Business · The committee discussed the success of the rededication ceremony at Cottage Street School.
· Contract Review - It was the consensus to continue the Heery contract, for construction management for one month May 15th - June 15th, 2004. Written notice will be sent.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
____________________________ __________________________
Signature of Chair Date of Acceptance