Sharon Standing Building Committee

May 25, 2004

Minutes

 

 

Members Present:  Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Joel Wolk

 

Guests Present: Ron Laprise, Peter Collins, Joe Maggiore, Roger Hoit, Ken Wertz

 

The meeting opened at 6:30pm at the Sharon Town Offices.

 

Administrative Matters:

Meeting Minutes:  The committee reviewed the minutes of May 11, 2004.

MOTION:        To accept the minutes as written (Belton/Clay 4--0-1 Wolk abstains)

 

Future Meeting Dates: The members of the committee reviewed the future meeting dates and discussed vacation schedules.

 

New Members:  As of July 1st the committee will receive four new members; Richard Goldstein, Greg Waugh, Colleen Tuck and  Richard Slater.

 

Invoices:

Cottage Street School

Merrick, Louison & Costello $ 2353.75 (Gladstone/Belton – unanimous)

DF Pray Requisition # 29 # 183,109.29 (Note: This requisition will be held pending approval of the Town’s construction counsel (Gilligan/Belton 6-1-0 Gladstone opposed)

 

East Elementary School

Merrick, Louison & Costello $ 1391.25 (Belton/Gladstone – unanimous)

Verizon – Office Phone $ 51.45 (Belton/Gladstone – unanimous)

 

Correspondence:

 

Cottage Street School

·         A copy of a letter from DF Pray to SHR RE: DCAM certification  (in members’ packets)

·         A letter to SHR from SSBC RE: discrepancy in requisition amounts (in members’ packets)

·         A letter to DF Pray from SHR RE: front canopy and additional soil charge (in members’ packets)

·         A letter to SSBC from DF Pray RE: Cottage Street Public Records Request (in members’ packets)

·         A copy of a fax from DF Pray to SHR RE: Roof inspection agreement

·         A copy of meeting minute comments:  April 14,21,28,2004 by DF Pray

·         SHR Logs

 

East Elementary School

·         A letter from Heery to DF Pray RE: Project Progress (in members’ packets)

·         A letter to DF Pray from SHR RE: Claim # 89 (in members’ packets)

·         A letter to DF Pry from SHR RE: Claim # 99 (in members’ packets)

·         A letter to DF Pray from SHR RE: Change Order Log Comments (in members’ packets)

·         A letter from DF Pray to SHR RE: Monetized Punch List (in members’ packets)

·         A letter to DF Pray from SHR RE: Standing Seam roof (in members’ packets)

·         A letter to DF Pray from Heery RE: Gym Roof test (in members’ packets)

·         A letter to Heery from SSBC RE: contract extension

·         DF Pray Claim # 108 – CCD request #2

·         DF Pray Claim # 68 – CCD request # 2

·         DF Pray Claim # 75 – CCD Request #4

·         DF Pray Claim # 86 – CCD Request #4

·         DF Pray Claim # 89 – CCD Request #3

·         DF Pray Claim # 94 – CCD Request # 3

·         DF Pray Claim # 99 – CCD Request #3

·         DF Pray Claim # 100 – CCD Request #3

·         DF Pray Claim #101 – CCD Request # 3

·         DF Pray Claim # 102 – CCD Request #3

·         DF Pray Claim # 104 – CCD Request #3

·         DF Pray Claim #105 – CCD Request # 2

·         DF Pray Claim # 110 – CCD Request # 2

·         DF Pray Claim # 111 – CCD Request # 2

·         DF Pray Claim # 112 – CCD Request

·         DF Pray Claim # 114 – Gym Roof Test

·         DF Pray Claim # 115 – delay in response to RFI # 247

·         DF Pray Claim # 116 – delay in response to RFI # 122

·         DF Pray Claim # 117 – CCD request

·         DF Pray Claim # 117 – unforeseen conditions GGD sketch

·         DF Pray Claim # 118 – unforeseen conditions – LGMF

·         DF Pray Claim # 118 – CCD request

·         DF Pray Claim 119 – booster pump – delay in response to RFI # 261

·         DF Pray Claim # 120 – changes to shop drawings

·         DF Pray Claim # 120 – CCD Request

·         DF Pray Claim # 121 – Doors – ownership

·         DF Pray Claim # 121 – CCD Request

·         DF Pray Claim # 122 – Doors – ownership

·         Certificate of Insurance – RJ Kenney Associates

·         Heery Daily Reports – April 12th – May 15th

·         Construction Meeting Minutes 81 & 82 & attachment

·         SHR Logs

 

 

East Elementary School Project:

Construction status Report ( Heery and SHR) - Mr. Collins gave an overview of the summary of work that took place at the East Elementary School project.  Mr. Collins noted that very little work took place over the last two weeks, it was limited to carpentry, elevator, electrical and HVAC.  There are approximately 5 workers on site daily.  A letter has been sent by Heery notifying DF Pray that they need to increase the workforce in order to complete the job by the July 9th schedule date.  The contractor issued a new revised schedule yesterday that projected a completion date of August 23rd.  The members of the committee asked Mr. Laprise why the project wouldn’t be completed by the July 9th schedule date.  His response was that there are many outstanding claims that have not been answered which is resulting in the delay of completion of the project.  There was discussion regarding the delay in response to RFI's and the need to clarify these items.  Member Gladstone asked Mr. Laprise to be specific and give examples of the outstanding issues.  Mr. Hoit asked Mr. Maggiore to give examples.  Mr. Maggiore stated that there are items that have not been answered due to time or money requests.  Chairman Wolk expressed his opinion that he felt that DF Pray would not be making the date of August 23rd and instructed Principal Freedburg that she needs to research temporary classrooms.  Chairman Wolk stated that Mr. Pray told him that the job could be finished by August 1st.  Member Gladstone asked Mr. Laprise why the staffing was so limited on the job.  Mr. Laprise chose not to answer at this time. 

 

The committee reviewed the proposed CCD's.  The new CCD's proposed to the committee are:

·         #48 - $2,000:  Claim # 68 – add floor finish to corridor B122

·         #49 - $7,290:  Claim # 75 – above ceiling sprinkler protection in café, media center and kitchen.  Refer to CCD # 29

·         #50 - $2,280:  Claim # 86 -  additional effort to in-fill wall surfaces where existing recessed marker & tack-boards were removed in building A & B.  The chairman suggested that this be performed on a time and materials basis.

·         #51 - $6,972:  Claim # 44  - additional effort to in-fill wall surfaces where existing recessed marker & tack-boards were removed in building C.

·         #58 - $8,595:  Claim # 109 – changes in computer room, media center & administration desk.  Refer to CCD’s # 8 and 13.

·         #TBD - $880:          above ceiling sprinkler protection to teachers’ workroom, office and three separate toilet rooms (B 134 through B137)

·         #TBD- $2,100: Additional effort to in-fill flooring imperfections due to sand blasting activities from floor abatement activities within building C.

·         #TBD - $4,400: Additional effort to in-fill flooring imperfections due to sand blasting activities from floor abatement activities within building A & B.

Total:  $33617.00

 

MOTION:        To instruct the architect to prepare CCD's for the above listed items and allow the chairman or vice chairwoman to sign the CCD's and have them certified by the town accountant (Belton/Benjamin – unanimous)                    

 

Roof Testing:  Mr. Collins gave an overview of the gym roof test. The roof test consisted of water testing which was concentrated at the valleys and louvers of the HVAC dormers.  Water entered the building during both the valley and louver test.  There was concern regarding the penetration of water into the batt insulation in the metal deck.  This could have a potential for mold growth.  This area will be removed and investigated to verify that all the components are intact.  Due to the confirmation of the rook leak problems the costs of future investigation will be borne by the contractors.  RJ Kenny will issue a report of the test results within a week.    The committee discussed the need to have the manufacturers' representatives review any materials that may have been damaged due to the faulty installation.  Member Clay asked if the new schedule reflected any roof changes.  Member Croteau asked if the gym floor was the only item impacted by the roof test. Mr. Collins stated that there is some gym equipment that needs to be installed prior to the resolution of the roofing.  The floor will be acclimated to the climate for the proper period prior to installation.  If the roof can be repaired it can begin immediately as it does not impact the educational process. 

 

Schedule:  The members of the committee asked the architect and the construction manager why this job would not be completed on time.  Mr. Hoit responded that SHR will have a representative on site daily (starting 5/25/04) to review and respond to any outstanding items to assist in the completion of the job.  Mr. Hoit stated that the architect's office is not responsible for the means and methods of construction.  He feels that the problem with the job is the lack of manpower. 

 

Budget and cost summary report -  The front page of the report was distributed to the committee for their review and comments.

 

Change Order Status – The architect had prepared change order  # 3 in the amount of $57,346.00.   The construction manager recommended that the committee vote to execute these documents upon receipt from the general contractor.

 

Cottage Street Elementary School Project:

Punch List and Closeout status - Mr. Maggiore issued a punch list and closeout activity summary report for the Cottage Street School.  The contractor and sub contractors have been working towards completion of the punch list.   A walk through is scheduled for next week with the building inspector for the final occupancy permit.  The lockers have been installed per contract.  There are some damaged lockers that have not been replaced.  The committee stated that they felt the general contractor has made great progress in completing this punch list.  Economos Painting will be on site tomorrow to review the site.  Mr. Laprise stated that DF Pray will install the counter top per the change order for the science room casework and the plumber will install the sinks per base contract.

 

Sharon Middle School Project

Project Status - Today was the bid opening for the middle school flooring portion of the project.  Capital Carpet was the apparent low bidder for this work.  Capital Carpet is on the state bid list.  The asbestos bid is scheduled for June 1st.  There have been 10 requests for bid documents for abatement.  The pre-construction meeting is scheduled for June 7th.  Mr. Ken Wertz will be managing this project,

 

MOTION:                    To allow the chairman to issue a letter of intent to Capital Carpet for the Middle School flooring contract.  (Belton/Gladstone - unanimous)

 

The committee reviewed the draft memorandum of understanding.  The committee discussed the change order limit of $10,000 per occurrence.  It was the consensus of the committee that the limit for change orders or CCD's  not exceed $10,000.   

 

MOTION:                    To accept the draft memorandum of understanding with the change of $10,000 per occurrence.  (Belton/Gladstone unanimous)

 

Executive Session:  Members of the committee were polled to go into executive session for the purpose of discussing pending legal issues with Attorney Pat Costello.  The following members voted in the affirmative to go into executive session at 8:45pm: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Joel Wolk

 

The meeting will adjourn from executive session.

 

 

Respectfully submitted,

 

 

 

Maureen R. Doherty - Recording Secretary

 

 

 

 

____________________________                __________________________

Signature of Chair                                                       Date of Acceptance