Sharon Standing Building Committee

September 29, 2004

Minutes

 

 

Members Present:  Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Gordon Gladstone, Greg Waugh, Rich Slater, Sam Liao, Colleen Tuck, Joel Wolk

 

Members Absent:  Richard Goldstein, Donald Gilligan

 

Guests Present:  Barbara Dunham, Judy Freedberg, Ellen Gleason, Sue Lechter, Ken Wertz – Sharon Public Schools, David Mort and Mike MacKinnon - Griffin Representatives, Carl Pearson – Strekalovsky, Hoit, Raymond Architects

 

The meeting opened at 6:30pm at the East Elementary School – the members of the Committee were given a tour of the facility from Mr. Carl Pearson.

 

Administrative Matters:

The meeting minutes of September 14, 2004 were presented for approval:

MOTION:        To accept the minutes of September 14, 2004 as corrected. (Belton/Tuck 7-0-3 Clay, Slater, Liao abstains)

Future meeting dates - Future meetings will be held in the community center trailer

Community Center Repairs study status - A draft report has been issued to the Board of Selectmen and is being reviewed by FINCOM and Capital Outlay Committee.

Senior Center Project study status - there is a warrant article asking for $15,000 to continue schematic design and development of a construction budget.

 

 

East Elementary School

Purchase Orders:

 PO # #-FFE-34-04 – Dicenso’s $174.00 (Belton/Croteau – unanimous)

 

Invoices:

  1. WB Mason (PO # E-FFE-22-04 – complete) $504.25(Belton/Croteau – unanimous)
  2. Robert Lord Co. (PO E-FFE-25-04-complete) $ 19833.30(Belton/Croteau – unanimous)
  3. First Choice Movers - $14,014.40 – Payment of this invoice will bring the balance of the approved budget over by approximately $4,000.  Mr. Wertz informed the committee that this item is over budget because this service was bid with a February 15th completion date.  There were additional charges that occurred with the extension of the rental containers, lack of elevator, inability to access the building through the front foyer due to delay of installation of the terrazzo floor and need to relocate furnishings several times due to incomplete flooring. (Belton/Gladstone – unanimous)
  4. WB Mason (PO # E-FFE-12-04 – complete) $28,672.35(Belton/Croteau – unanimous)
  5. US Games (PO # E-FFE-13-04 – complete) $ 1937.26(Belton/Croteau – unanimous)
  6. School Health ( PO E-FFE-17-04 – partial payment) $ 962.26
  7. Robert Lord Company (PO # E-FFE-08-04) partial $ 41738.45(Belton/Croteau – unanimous)
  8. Lyons ( PO # E-FFE-19-04 –complete) $ 359.00 (Belton/Croteau – unanimous)
  9. WB Mason (PO # E-FFE-28-04 – complete) $ 2898.24(Belton/Croteau – unanimous)
  10. Valley Communications ( PO # E-FFE-30-04-partial) $ 333.00(Belton/Croteau – unanimous)
  11. Gopher Sport ( PO # E-FFE-16-04 –complete) $ 2862.20(Belton/Croteau – unanimous)
  12. Sportime (PO # E-FFE-14-04 complete) $ 1343.96(Belton/Croteau – unanimous)
  13. Merrimack Education Center (PO # E-FFEtech-East 1-partial) $10347.55(Belton/Croteau – unanimous)
  14. School Furnishings (PO # E-FFE-21-04 – complete) $ 1657.60(Belton/Croteau – unanimous)
  15. School Specialty (PO # E-FFE-20-04 partial) $ 2331.70(Belton/Croteau – unanimous)
  16. Partners Communication ( PO # FFEtech-East-252-04 complete) $990.00(Belton/Croteau – unanimous)
  17. Maureen Doherty (reimbursements) $ 94.51(Belton/Croteau – unanimous)
  18. Maureen Doherty (reimbursements) $ 31.77(Belton/Croteau – unanimous)
  19. DF Pray Req. # 28 $ 123222.00(Tuck/Clay – unanimous)

 

Other Invoices:

  1. First Choice Movers (Middle School) $ 6279.43(Belton/Croteau – unanimous)
  2. Merrick Louison & Costello (Cottage Street) $1452.50(Belton/Croteau – unanimous)

 

East Elementary School Project

Construction Status Report - Mr. Carl Pearson gave a report of the status of the construction project since the occupancy of the school.  Beneficial Occupancy took place on September 1st.  There is minimal work taking place in the interior of the building.  Exterior site work is ongoing with spreading of loam and seeding of the ball fields, the paving is completed with the exception of the walkway to Kennedy Road.  There are problems with the heating system.  The commissioning agent was on site and was unable to perform his complete testing due to the fact that the heating system was not complete.  The heating contractor has been on site this week to install the internal heating materials that were to be installed prior to Sept. 1, 2004.  The heat is sporadic through-out the building and there the heating contractor has been notified of these problems.  The roofing situation has not changed since the last meeting.  The roofing is still incomplete.   The weather the last few days has been very rainy and the roofing contractor has been on site to respond to the leaks.  There are communication problems between the contractor and the roofing subcontractor, which is resulting in no one showing up to complete the roof.  The school department had expressed safety concerns with the roofer working over entrance doors. Paul Hamm is the DF Pray representative that is on site.  Bill Baker only checks in periodically throughout the week.  Mr. Hamm is performing the site work and painting. 

 

Punch List – SHR sent the punch list out to the contractor. The members of the committee asked that this item be put on the agenda for the October 26, 2004 meeting so that the status of completed work may be reviewed. The committee was given a copy of the specification which outlines the close-out.  The architect has sent out 7-day notices to DF Pray for work that needs to be performed by the sub contractors. 

Roof Testing - Mr. Carl Pearson informed the committee that when the roofing contractor was on site today to respond to the leaks that he requested to be on site and wanted to schedule the roofing test.  The roof contractor was directed to contact DF Pray to schedule the roof work.  RJ Kenney will be notified when to come back on site to complete the testing of the dormers over the gym. 

Change Order Status - There are no change orders to be presented at this time.  The committee asked that the architect inform the group that reviews change orders when they should meet to review any items that will be presented for approval. 

 

David Mort, project manager and Mike MacKinnon, controller from WJ Griffin addressed the committee.  They mentioned concern with the processing of paper work and communications.  The representatives from Griffin stated that they are committed to make the project work.  There was a request submitted for copies of CCD's and change orders made through the Freedom of Information act.

FF & E and technology purchase orders – Principal Freedburg stated that she still has many items to order for this school.

Other Issues -

·         Temporary Certificate of Occupancy - 60 day - affidavits are still

needed.

·         Septic tank cover has not been set and in the recent rain the storm water has infiltrated into the septic system.  Mr. Ken Wertz stated that this is an emergency and the committee directed Mr. Wertz to proceed to fix this item so that permanent damage does not occur with the leach field. This item will be repaired and back-charged to the contractor.

·         Front parking lot - There is an 8 inch by 12 inch hole in the parking lot that leads to deep manhole.  This is a critical safety issue and Mr. Wertz was directed to proceed and this will be back charged by the contractor.

·         Bathroom locking mechanism – There are several situations where the bathroom lock cannot be opened from the outside if there is an emergency or if a student is locked in the room.  Mr. Wertz will be reviewing this matter as this situation also occurred at the Cottage Street School. 

 

Sharon Middle School Project - Mr. Ken Wertz gave an overview of the project close-out.  There are several items such as attic stock, thresholds that need to be reviewed before this project is complete.

 

The next meeting of the SSBC will be October 12, 2004 at 6:30pm at the Community Center temporary offices.

 

The meeting adjourned at 9:30pm.

 

Respectfully submitted,

 

 

 

Maureen R. Doherty - Recording Secretary

 

 

 

 

____________________________                __________________________

Signature of Chair                                                       Date of Acceptance