Sharon Standing Building Committee

October 12, 2004

Minutes

Members Present:  Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Richard Goldstein, Colleen Tuck, Rich Slater, Greg Waugh, Joel Wolk

Guests Present:  Carol Shantz, Ron Laprise, Ken Wertz, Judy Freedberg,

Carl Pearson

The meeting opened at 6:30 at the Community Center Trailer

6:30 PM Administrative Matters

Review and approve prior meeting minutes:

MOTION:        To approve the minutes of September 29, 2004 as written

(7-0-1 Gilligan - abstains)

Future meeting dates:  The next schedule meetings of the SSBC are scheduled on the following dates at 6:30pm at the Community Center Trailer: October 26^th, November 9^th and 23^rd, December 7^th and 21^st.

Invoices and Purchase Orders:

East Elementary School:

Invoices: 

School Specialty (E-FFE-32-04 – complete) $ 52.80 (Croteau/Belton – unanimous)

Heery International – (July/Aug) $34000.00(Croteau/Belton – unanimous

MCI – Office Phone (July/Aug) $114.03 (Belton/Gilligan- unanimous)

Verizon – Office Phone (July/Aug) $101.59 (Belton/Gilligan- unanimous)

RJ Kenney Assoc. $ 389.25 (Belton/Croteau – unanimous)

Dicenso’s (E-FFE-34-04- complete) $174.00 (Belton/Gilligan- unanimous)

DEMCO (E-FFE-23-04 – complete) $ 1792.44(Belton/Gilligan- unanimous)

Commercial Building Services $11,000.00 partial payment (Croteau/Belton – unanimous

Purchase Orders:

PO # E-FFE 35-04 (School Specialty) - Rugs $ 811.40(Belton/Croteau- unanimous)

PO # E-FFE-36-04 DEMCO – Bean Bag Chairs $ 329.96 (Belton/Croteau- unanimous)

PO E-FFE-37-04 (Bike Rack) $ 352.00(Belton/Croteau- unanimous)

Middle School

Invoices:

Gelerman & Buschmann - $ 133.00 (Belton/Croteau- unanimous)

Cottage Street School

Invoices:

Gelerman & Buschmann $ 128.00 (Belton/Croteau- unanimous)

Senior Center project status:  There is a warrant article on the Special Fall Town Meeting to ask for money to complete schematic design services and prepare a construction budget to be presented at a future Town Meeting.

East Elementary School Project:

Punch list status report (SHR) - Mr. Carl Pearson gave an overview of the several incomplete items at the East Elementary School.  The heating system components are installed; however, there are still several items that need to be completed.  There are some control issues and balancing items that need to be completed.  The cafetorium still needs to have the heat system completed; presently there is no heat in that area.  Mr. Pearson stated that this area needs to be commissioned before it can be heated.  There are 4 rooms that are in need of heat - none of these rooms are classroom areas.  The site work is ongoing; the sidewalk from Kennedy Drive to the hard surface play area has been installed.  The front of the site has been cleaned up and it appears to be complete, though it has not been inspected.  The roof test took place on Friday and water tests were performed for several hours.  The majority of the areas remained dry with the exception of the dormer where the drip pan system did not work.  The report will be issued within the next few days.  The fix is relatively simple with the installation of weep holes and a larger drip pan.  These louvers are specified with a performance standard that has to be met rather than a specific type of design.  It is apparent that the roof leaks are coming in through the louver system.  The repair of the sheet metal along the dormers was acceptable to the roof inspectors.  The future tests will involve just the louver piece.  The flooring installation is nearly complete with some minor exceptions.  The transition from the floor to the terrazzo tile needs to be corrected so that edging is seamless.  The punch list has been issued and it will be reviewed at the end of October.  Mr. Ron Laprise stated that there are many items on the punch list that are change orders.   Mr. Pearson asked Mr. Laprise to identify the items that he feels are change orders; however, Mr. Pearson doesn’t feel that change order items are included in the punch list.  Mr. Laprise asked about the narrative that was listed on the heading of the punch list - Mr. Pearson stated that the list includes many items that are not complete and once they are complete then they are reviewed for acceptability.

Other issues -

· Mr. Ron Laprise - asked about the change orders and stated that there are many unresolved and long term items to be reviewed.  Mr. Pearson stated that there are change orders that date back to pre-June. (When Mr. Pearson arrived)  This item has been under review in the architect's office.  No change orders have been processed since June due to scheduling difficulties with the architect and the general contractor. 

· Shooshanian proposal - no action will take on this proposal as it is a duplication of services. 

· DCAM evaluation - The chairman asked Mr. Carl Pearson to review the section of the evaluation that primarily deals with project quality and to review the evaluation.

· Project Staffing- there have been approximately 3 DF Pray workers on site daily.  There has been work ongoing with some of the trades which are performing primarily contract work with minor punch list items.

Sharon Middle School Project:

Project Closeout Final Budget Status - There are some minor items that are need to be completed.  The attic stock needs to be reviewed.  There are thresholds that need to be installed though this item might be removed and a credit issued.  There is a one year warranty.  Mr. Wertz stated that the full vinyl tile has a tendency to groove when furniture or other heavy objects are moved across it.

Other Business: 

· The School Department will be going forward with the replacement of the HVAC system and the roof over the next two years.  This project will be affected by the new construction legislation. 

Community Center Repairs Study status and Project Estimate (Melissa Bennett)

(Richard Goldstein arrived at 7:50pm) Ira Miller and David Goldstein - FINCOM - were in attendance. (School Committee Member Gilligan did not participate in the portion of the meeting discussed)

• Ms. Melissa Bennett gave an overview of the role of STV in the preparation of the study for repairs and renovation of the Community Center Building.  STV would recommend that the Town stabilize the building and make the repairs necessary for immediately occupancy. 
• Stabilization - the joists would be repaired by augmenting the damaged joists and securing the building so that the weather is kept out and the snow load would be supported.  The rubber roof would be repaired not replaced.  This roof repair will not include the re-slope to direct the water flow to the drainage.  Mr. David Hearne, FINCOM, stated that the stabilization work is a prerequisite for future work.
• Phase B - Renovation for Immediate Occupancy - There are several items in this plan that will trigger code upgrades.  This phase will take approximately 8 months to complete.
• Phase C - Completion of Renovation for Program Needs - This Phase will require all code upgrades to the entire building.

The members of the committee were polled to go into executive session at 8:30pm to discuss pending litigation for the Cottage Street Elementary School.  The following members voted in the affirmative: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Richard Goldstein, Colleen Tuck, Rich Slater, Greg Waugh, Joel Wolk

Respectfully submitted,

Maureen R. Doherty - Recording Secretary

____________________________                __________________________

Signature of Chair                                           Date of Acceptance