Sharon Standing Building Committee

October 26, 2004

Minutes

Members Present:  Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Gordon Gladstone, Greg Waugh, Rich Slater, Colleen Tuck, Joel Wolk

Members Absent: Richard Goldstein, Donald Gilligan

Guests Present:  Atty. Costello,  Carl Pearson , Ken Wertz

The meeting opened at 6:30 at the Community Center Trailer

The minutes of October 12, 2004 were submitted for acceptance.

MOTION:        To accept the minutes of October 12, 2004 as written (Belton/Clay – unanimous) 

Invoices:

Cottage Street School

Merrick, Louison & Costello $2572.50 (Belton/Clay – unanimous)

American Arbitration Assoc. $2250.00 (Belton/Clay – unanimous)

East Elementary School

Dicenso’s (PO # E-FFE-40-04 – complete) $1945.00 (Clay/Slater – unanimous)

School Specialty (PO # E-FFE-26-04 – complete) $1786.16 (Clay/Slater – unanimous)

Sporttime (PO # E-FFE-15-04 – partial payment) $459.99 (Clay/Slater – unanimous)

Childcraft (PO # E-FFE-27-04 – complete) $ 482.76 (Belton/Tuck – unanimous)

The Wasserstrom Company (PO # E-FFE-33-04 – partial payment) $ 445.86 (Belton/Tuck – unanimous)

Merrick, Louison & Costello $ 245.00 (Belton/Tuck – unanimous)

Purchase Orders:

East Elementary School

PO # E-FFE-40-04 – Dicenso’s $1945.00 (Clay/Slater – unanimous)

Correspondence:

• A letter to DF Pray from Strekalovsky, Hoit, Raymond RE: Second 7 day notices to contractors
• RJ Kenney Associates – Roof Report
• A letter from DF Pray to Strekalovsky, Hoit, Raymond RE: East Punch List – 2^nd 7 day notice
• A letter to DF Pray from Strekalovsky Hoit Raymond RE: Activity at site
• A letter to members of the SSBC from Griffin Electric RE: project commitment
• A letter to DF Pray from Strekalovsky Hoit Raymond RE: Review of previous correspondence
• A letter from DF Pray to Capeway Roof RE: design flaw issues
• A letter to Strekalovsky Hoit Raymond from DF Pray RE: Review of 2^nd seven day notices
• A letter to Strekalovsky Hoit Raymond from DF Pray RE: Activity at site
• A letter to SPS from SSBC RE: reference for Capital Carpet – Middle School Project

Town Meeting - Council of Aging: At the October 18, 2004 Town Meeting an article was passed to allow the Town to continue with Court Street Architects to complete the schematic designs and to obtain a construction estimate.  Town Meeting appropriated $13,600 which allows no money for administrative costs; therefore the SSBC administrator cannot work on this project. The copy of the Court Street proposal has been sent to Town Counsel to prepare an amendment to the current contract.

Town Meeting – Community Center Project:  An article was passed at the October 18, 2004 Town meeting in regards to the stabilization of this building.  At this time this project does not meet the criteria to be under the jurisdiction of the SSBC.  The SSBC administrator is working with the Recreation Director to coordinate this project.

Middle School Project – Mr. Ken Wertz gave an overview of the completion status of the Middle School Abatement project.  SMI is complete and has invoiced for the balance of their contract.  This requisition has been forwarded to the architect for approval and certification.  Capital Carpet has minor items, such as thresholds and attic stock to complete prior to their final payment.

Executive Session - The members of the committee were polled to go into executive session at 7:05pm for the purpose of discussing the pending litigation with the Cottage Street School Project.  Mr. Carl Pearson – SHR Architects, Mr. Ken Wertz – Sharon Public Schools and Attorney Pat Costello were invited to attend.  The following members voted in the affirmative to go into executive session: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Gordon Gladstone, Greg Waugh, Rich Slater, Colleen Tuck, Joel Wolk

The committee came out of executive session at 8:10pm to continue the remaining items on the agenda.

East Elementary School – SHR Architects

Mr. Carl Pearson gave an overview of the work that is taking place at the East Elementary School.  He stated that there are many contractual items that need to be completed such as heating issues and the roof.  Site work is on going with the recent hydro-seeding of the front and rear portions of the building.  The members of the committee asked about the status of outstanding change orders.  Mr. Pearson will issue a report. He stated that from his review of the Heery documentation that there are about 12-15 open PCO’s.  Carl Pearson stated that SHR had responded to the majority of the items.  Member Croteau stressed that each and every item must be responded to by the architect.

Cottage Street –This item was put on the agenda at the request of Mr. Ron Laprise of DF Pray at the October 12^th meeting. Mr. Laprise was not at attendance at this meeting.  Attorney Costello stated that since this item is in litigation that it should not be discussed.  Mr. Wertz stated that he has heard from the roofing manufacturer that they will be performing roof inspections next three years at no cost to the Town. 

Middle School - Kaestle Boos Contract – There was discussion regarding a “tabled” request from KBA for a contract adjustment of $150,000 due to the increase in the square footage of the proposed facility.  The committee asked the administrator to refer this item to Town Counsel for their opinion if we could approve this request out of this appropriation.  The remaining balance in the account is approximately $260,000.  This item will be tabled until we hear from Town Counsel.

The meeting adjourned at 9:30pm

Respectfully submitted,

Maureen R. Doherty - Recording Secretary

____________________________                __________________________

Signature of Chair                                           Date of Acceptance